We live in an age where nearly everything is digital. Documents, music, video, photos, and even daily correspondence—including email, faxes, and voicemail—are increasingly created, stored, and accessed in electronic form on personal computers. Combined with a huge increase in the storage capacity of hard drives over the last 10 years, we’re at a point where it’s increasingly difficult to stay on top of the information stored on our PCs.
Some of us try to stay organized by meticulously creating structured folder hierarchies in which to store our files. This, of course, takes lots of time and effort and quickly reaches its limit of usefulness when thousands of files are involved. The rest of us live in a world where we store our most important files on the desktop, quickly filling it up, or in a few preferred folders,
Windows Vista introduces enhanced desktop search and organization that helps you locate files and emails on your PC. If you remember anything about a file—the type of file, when it was created, or even what it contains—Windows Vista can instantly find it for you. Windows Vista goes beyond desktop search—it can also help you “see” your files in multiple ways – arranged by Date, Author or even any metadata that you want to qualify your file with.
With a new tool in Windows Vista called Instant Search, you are never more than a few keystrokes away from whatever you’re looking for. This feature, which is available almost anywhere you are in Windows Vista, enables you to type a filename, a property, or even text contained within a file, and it returns pinpointed results. It’s fast and easy. Instant Search is also contextual, optimizing its results based on your current activity.
From Start Menu
From the more efficient and comprehensive Start Menu in Windows Vista, you can find virtually anything on your PC with fast-as-you-can-type performance. .As you type, Windows Vista instantly searches file and application names, metadata, and the full text of all files, and it displays the search results organized by the type of asset—Programs; Favorites/Internet History; Files, including documents and media; and Communications, including email, events, tasks, and contacts.
In the Search Explorer, you can use the Search Pane and the Advanced Search options for more detailed searches and multiple search criteria. For example, you can search over a specific location or content type (such as documents, email, or media). You can also add additional filters, such as specific keywords and date ranges. When you’ve designed a really useful search, you can save that search as a new Search Folder, enabling you to rerun that exact search anytime you click it.
The powerful Explorers in Windows Vista extend the benefits of the system’s new desktop search capabilities to the next level by combining Instant Search with the ability to auto-organize content throughout your PC based on file properties. Rather than having to remember specific locations or folder names to find your documents, music, photos, and email, you can rely on Windows Vista to search file properties known as “metadata.” For example, if you want to see all of the documents you have recently changed, the Documents Explorer can find those items, no matter where they are on your PC, and you can easily arrange them in many different ways, such as by author. Or, if you prefer to see those files arranged by type—such as Microsoft Office Word documents or Microsoft Office Excel spreadsheets—the Documents Explorer can instantly sort and display files in this way as well.