Clarity, Technology, and Solving Problems | PracticeThis.com
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Want to create your own nuggets of wisdom? Want it to look and feel like patterns&practices nuggets of wisdom look and feel? Want to reuse it, mix and match with existing ones? It is easy and fast with Outlook 2007.
I will show how I extend my knowledge base with a snap using Outlook 2007’s Quick Parts feature and predefined item templates that come with patterns&practices Guidance Explorer [GE].
I must thank Dor Rotman who pointed me to Quick Parts feature.
Summary of steps
Following section describes each step in details
Highlight entire text in the editor and copy it into clipboard [ctrl + C]. Switch to Outlook 2007. Click on any folder in the treeview. Press Ctrl + Shift + S to bring up new “Post in This Folder” and paste the text in the clipboard. Add attributes part to the end – you can copy and paste it from existing GE items
While in the post, highlight the entire text [Ctrl + A] and click on Insert tab, then click on “Quick Parts” ribbon to expand it. Click “Save Selection to Quick Part Gallery” found in the bottom. Give it a name “Question & Answer”, create new category “GE” and hit OK to save it as a Quick Part template:
Close the post – do not save it.
Create few other templates following the procedure.
Press Ctrl + Enter to post it to the folder.
You’ve just created new how-to item that is part of your own GE library managed inside Outlook 2007
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