OneNote Search and Replace

OneNote Search and Replace

  • Comments 63

It is Friday evening after a nice long busy week and I got permission to release another powertoy!  This powertoy is the OneNote Search and Replace feature so please check it out.  I know a few people have asked for this on the newsgroup as well as via the comments section.  Perfect for when code names change (think Longhorn-->Vista).  This powertoy was written by an superstar OneNote developer so a big round of applause for Jeffrey; thank you much for coding this and letting me release this.

How it works

  1. Download the application from here:
  2. Extract the application and run the setup.exe
  3. You will now have a new toolbar button in OneNote which looks like this:
  4. Click the button and you will see a window like this:
  5. Now you can choose your search terms and what scope.
  6. Click Preview and Replace to try it out!

Remember all powertoys available from this blog are AS IS and are not supported by Microsoft. 

Please use at your own risk, but please do enjoy!  Have a great weekend all!

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  • This is great!  I am among those avid OneNote users who missed the original posts about these powertoys.  Thanks for the repost, and keep up the great work!

  • Like several others, when I press the Preview button I get a "Search Failed" message. Pressing the Replace button does nothing. This is on OneNote 2007 12.0.4518.1014, running under XP SP2.

  • You Have to install Windows Desktop Search for this PowerToy to work. I was having the "Search Failed" error consistently now matter what I searched for, but installed the WDS fixed that.

    The PowerToy works perfectly now.

    Get Windows Desktop Search for XP at the URl below:

  • Hello.

    I find this very useful but with large notebooks, and maybe it's a Vista thing, but I can search for text but all that happens is that the Vista cursor changes to loading (spinning circle) and then the list name appears.

    After that the cursor still spins and the program state changes to 'Not responding' and I cannot do anything apart from quit the program or restart my PC.

    Any ideas?

    Many thanks.


  • This is such a great idea. The ability to be able to use search and replace in Onenote will save me a great deal of time and trouble.

    Unfortunately it just doesn't work for me. I have installed in Xp on both my desktop and laptop, with OneNote 2007 on both, and Desktop Search 3. The icon appears in OneNote as advertised, but if I click on it the icon becomes greyed out and no box (as described in step 4) appears. Nothing happens.

    Does anyone have any idea what the problem might be, and whether there is a solution. This is one tool I really would like to have.

    Many Thanks

    Mike Marchant

  • I have the same problem -- the icon greys out after I click it.  Then nothing happens.

  • This is a wonderful addition to onenote.  Used on several computers.  Absolutely no bugs and works well.

  • Why in the seven portals of the Gaia Goddess of the Lunar Palace of Antiqua did Microsoft NOT INCLUDE FIND & REPLACE IN ONENOTE?????? I thought it was supposed to be FUNCTIONAL software i.e. useful???

    I was tearing my hair out trying to figure out where the function was - and to make matters worse, they don't even think to mention it in the Help files! Argh!

    Thanks very much for this PowerToy - I do appreciate your work - but Microsoft should be making a fully functional and supported version for OneNote! Plus, I don't want to install Windows Desktop Search so I suspect this isn't going to work for me anyway...

    I can't believe Microsoft - once again defying all logic and common sense.

  • I am a very sleep deprived 2nd year law student trying to organize my outlines for my two remaining finals.  I was just so frustrated at having to go through hundreds of pages of notes to format every "Rule:" that showed up individually.  If I could send hugs or cookies via the net,  you would have lots and lots (especially since that's pretty much all I can afford these days ;)).  I just wanted to comment here and say thank you, thank you, thank you, thank you... THANK YOU!  Stress meter slowly receding from red zone.... you saved me from having a real life BSOD. :)

  • I  installed  the  powertoys but  no  icon  in  the  tool  bar. Using  vista and  office  2007. please  show  me  the  way!


  • I had the same issue trying to use the Search and Replace add-in (grays out when clicked - nothing happens)

    I went back into my Office installtion setup and noticed that .NET Programmability Support was not installed.  Just for good measure I also installed Microsoft Forms 2.0 .NET Programmability Support.

    Worked like a charm!

    I launched OneNote and clicked the button; the form window popped right up.  I didn't even have to reboot or go dig out my Office 2007 installation media!

  • Great powertoy - thanks!  

    One suggestion: Could 'Selection' be added to the scope option so you can replace only within highlighted/selected text on a page?


  • Daniel,

    Do you happen to have the source code? The search/replace doesn't seem to work well with a "complex" notebook of mine and I wouldn;t mind debugging it...



  • This is brilliant Daniel you are king of OneNote!!!

  • I am having the same problem as Julie above and I noticed no one responded to her. I have Windows desktop 4.0, I even tried to downgrade to 3.0 but that did not help. After I run the setup of search and replace, I am not seeing any new toolbar in One Note. If anyone could walk me through a suggestion, it would be very helpful

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