• Engineering OneNote Blog

    Send to OneNote 2007, why it isn't there in 64-bit (x64)


    I am hoping that the search engines will pick up this string for Send to OneNote 64bit, OneNote print driver x86, 64-bit OneNote Print to OneNote.  I got the following email from someone:

    I happened across your OneNote blog and thought you might be a good person to contact.  I’ve discovered that you don’t get the “Print to OneNote” feature on 64-bit Vista…  I did some web searching to try to find out more information, but mostly just found a bunch of annoyed users…

    Do you know if this issue is going to be fixed anytime soon? 

    Well first of all the Send to OneNote 2007 print driver is currently not available on any of the 64-bit OSes.  You can read about it in this KB article: The Microsoft Office Document Image Writer printer driver in Word 2007 and in OneNote 2007 is not installed on a computer that is running a 64-bit operating system.  Pretty much the Microsoft Office Document Imaging tools are not available on 64-bit and therefore the Send to OneNote print driver isn't available.

    As for the second part of the question, the more important issue.  We are fully aware of the issue and we are looking to address this in a future release.  Note: anything I mention on here can changed so just note that caveat, no promises.  In the meantime if you really need this feature it is recommended that you run x86 and sorry for the inconvenience.

    Update on 2008-04-23: David wrote more about this here: OneNote 64 bit print driver.  Short story is that we will not have an update for OneNote 2007 to support the 64bit print driver and we are working on a solution for the next release of OneNote.  More details after the fold: OneNote 64 bit print driver.

    Update on 2009-05-05: David seems to have fixed this, detail here: OneNote Print Driver – A 64 Bit Solution, check it out!

  • Engineering OneNote Blog

    Open as Notebook in OneNote


    One of the most fun features that we have in this release is this shell extension we setup for folders.  See the screen shot:


    Just right-click on a folder and choose "Open as Notebook in OneNote" and it opens OneNote.

    I really like it for when I am opening and closing a bunch of notebooks at once.  Not something you use all of the time but when you want to quickly open a notebook check it out.

    Updated for OneNote 2010 here:

  • Engineering OneNote Blog

    OneNote doesn’t open a shared notebook on SharePoint on Windows Server 2008


    I just saw this message on our internal bug reporting listserv and I wanted to share.  The user was having trouble opening a notebook on SharePoint, the user was getting an error saying “OneNote cannot open the specified location”.

    The reason for the error was because the WebClient service is not enabled; which OneNote needs enabled for file-locks. Vista Server 2008 does not have this service enabled by default and if you are running Windows Server 2008 (2k8) you might have this problem.  To enable the service, go to Control Panel => Administrative tools => Services => WebClient and click Start (and probably make it automatic).

  • Engineering OneNote Blog

    Try OneNote Instant Search!


    I wanted to pass on the following information from Olya Veselova who is another PM on the OneNote team. She owns some of our most favourite features such as: Outlook task sync, hyperlinks and search! She wanted me to share the following information about OneNote search:

    Try OneNote Instant Search!

    Try regular and phrase (quoted) searches.


    What to expect of OneNote 2007 B2TR Search



    • OneNote will find your notes even if they have not been indexed yet, because it always scans directly through any non-indexed items. So your search speed will vary depending on how many of your notes have been indexed.


    • OneNote searches only notebooks that are open


    Please report any issues to us!

    If your search is not working, please log a bug here:

    Then try the "How to fix search" instructions below, but please log a bug even if your issue was fixed.


    What information to include with the bug:

    Please include as much of this information as possible. The more you provide, the easier it is for us to fix the problem.


    • Do you have Windows Desktop Search 3.0 Beta 2?
    • How long ago did you install WDS?
    • Were you prompted by OneNote or Outlook to install it? (If by Outlook, was OneNote already installed at the time?)
    • Did you have previous versions of WDS on your computer before?
    • If yes, did you do an uninstall of the previous WDS version, or did you just upgrade by running the new installer?
    • Did you restart OneNote after installing WDS?
    • Did you restart your computer ever since installing WDS?
    • Did you see any OneNote error/warning dialogs related to WDS?
    • What is the indexer status?

      Start > Programs > Windows Desktop Search > click the dropdown icon on the right-hand side next to the help icon > Desktop Search Options. Include a screenshot of the Indexing Options dialog that comes up.


    • How many OneNote pages do you have? View > Pages Sorted By Date > Pages Found: count.
    • If you search for tt, how many pages does OneNote find? (these are any pages containing timestamp under the title). Was the search very quick?
    • For any pages that search for tt did not find - can you find other words from these pages? (Before searching for the word, please navigate away from the page, because OneNote will always search the current page regardless)


      More advanced:

      • Is OneNote using the indexer? Here is how to find out:
        • Turn on Indexer Info task pane by doing this: Paste the text below into Notepad, save the file, and then rename the .txt to .reg. Double-click the .reg file. This sets registry keys that enable OneNote search logging. Restart OneNote.


          Windows Registry Editor Version 5.00






          • View > Task Pane > click top of task pane > Indexer Info
          • Include a screenshot of the pane
          • Include the OneNote.log file which is in your %temp%\OneNote.log
      • How many pages have not been indexed yet?

        In Indexer Info pane click Quick Verify Index. This will take some time. When it completes, how many pages are listed in the yellow find control that comes up - this is the number of non-indexed pages.

      • Is OneNote still finding hits in these pages (as it is supposed to)?

        Use the yellow control to jump to one of these pages. Look for some word or phrase on the page. Then navigate away from the page - now search for that word and see if that page will be in the list of results. Please report to us if it is not.


    How to fix search:



    • Rebuild your index: Start > Programs > Windows Desktop Search > click the dropdown button on the right-hand side near the help button > Desktop Search Options > Advanced > Rebuild

      Then restart OneNote.


    We really want you all to test out search and make sure that you don't have problems. Please post your bugs on Connect as Olya suggests. Thank you much!

  • Engineering OneNote Blog

    View PDF files from within Outlook 2007’s previewer


    One of the new features of Outlook 2007 that I wasn't completely trilled about at first was the document previewer. Then I started to use it and I _love_ it, I can't tell you how much this improves attached files as well as syncing SharePoint document libraries to Outlook. In any event I have been getting PDFs emailed to me and I wanted to view them from within Outlook's previewer.

    I downloaded Adobe's Acrobat Reader 8.0 for Vista and I thought it would have that built in but sadly it didn't. Also Office Online didn't have more info so I was completely stumped. I searched online and look what I found:

    Foxit PDF Preview Handler

    Looks like Tim Heuer wrote something up which does exactly what I need, heck I will even show you with the animated gif he created:

    You can download it here: Foxit PDF Preview Handler for Outlook 2007. Nice work Tim and thank you much!

  • Engineering OneNote Blog

    OneNote Dell XT Tablet fix


    I heard reports that if you had the new Dell XT Tablet some things in OneNote were not clickable and you were probably having a hard time using OneNote.  Whenever you tried to click on something it would end up being a drag action.  Well some Devs on the team took a new Dell XT Tablet and debugged it and found out what was going on.  The problem is with the NTrig applet which is installed by Dell  and during the first couple logons, it sets a bunch of default registry values which causes problems.  They have posted a way to fix this, but it modifies the system registry so please take caution before messing with the registry.

    1. Click Start, Run, type regedit, and click ok (acknowledge the Vista UAC prompt if it comes up).
    2. In the registry editor, navigate to "Computer\HKEY_CURRENT_USER\Control Panel\Desktop"
    3. Locate the DragHeight and DragWidth values in the right hand pane
    4. Select the DragHeight value, click the Edit menu, and select Modify (you can double click as well to modify)
    5. In the Value Data field, type 4 and click ok. IMPORTANT! You need to do this step even if the registry editor already shows the value as 4!
    6. Repeat steps 4 and 5 with the DragWidth field.
    7. Logoff or reboot your computer.

    If these steps don’t work for you please let us know in the comments and we will get in touch with you (or just email).  Also note that with time a new user is created on the system this tool will run again and you will have to repeat these steps for that profile.  We I understand we (Microsoft, not OneNote) is in touch with Dell regarding this issue.

    Thanks a bunch Jerry, Jason & Ilya…and I hope this works for everyone else out there!  Enjoy the nice new Tablets :)

  • Engineering OneNote Blog

    Do you want OneNote on your Mac?


    I saw this blog post and it caught my eye: why do you want OneNote on your Mac?  I own a Mac and I LOVE OneNote so for me having OneNote on my Mac would just rock my world.  Anyhow please go over and tell Nadyne how you would want OneNote on your Mac.

  • Engineering OneNote Blog

    OneNote 2010 File Format Information


    There have been a bunch of questions about the file format so I wanted to write a comprehensive blog post to cover all of your questions. Key points:

    • OneNote 2010 will fully read & write OneNote 2007 format notebooks, no need to convert a notebook
    • There is a new OneNote 2010 format to support new features (such as versions)
    • OneNote 2010 can convert notebooks from 2007<-->2010 formats and back


    OneNote 2010 will fully read & write any OneNote 2007 notebook; you do not need to convert your notebooks to use OneNote 2010. When you are on a 2007 notebook you will see that the title bar of the application says "(Compatibility Mode)" like this:


    When you see this you are in a 2007 format notebook, conversely if you do not see this then you are viewing a 2010 format notebook. Also certain features will be disabled and greyed out in the UI this is normal and to use the new features you should convert the notebook to the 2010 format

    There is a new OneNote 2010 format to support new features such as:

    • OneNote Web App
    • Versions
    • Equations
    • Linked Note Taking
    • Recycle Bin
    • And more

    By default when you create a new notebook in OneNote 2010 the format of the notebook will be in the 2010 format so you can use all of these new features.

    If you are sharing with people who do not have OneNote you will be able to share your notes in the cloud (Windows Live) and they can view & edit those notes in the browser. If you need to work with others who have OneNote 2007 you will need to make sure the notebook is in the 2007 format.

    You can convert any notebook between versions by:

    1. Right-click on the notebook on the navigation bar (on the left)
    2. Choose Properties
    3. Click to convert the notebook to whatever version you would like, see here:


    If you have more questions please use the comments below.

  • Engineering OneNote Blog

    Co-Authoring in Microsoft Office 2010


    For those of you who use shared notebooks in OneNote 2007 you will love to see what is new in OneNote 2010 in this cool video created by Common Craft.  You can get a taste for some of the new features we have in OneNote 2010 to make shared notebooks more awesome, I will have another post which has more details, but in the mean time please enjoy this video:

    You can also see that Word & PowerPoint 2010 has some co-authoring features so you don’t need to deal with the hassle of attachments and conflicting edits.  With Office 2010 this is just so much better with OneNote, Word and PowerPoint.

  • Engineering OneNote Blog

    Freedom Writers using OneNote to write a book


    Looking to work with a bunch of people over large distances to create something?  Use OneNote!  Today at the National Educational Computing Conference Erin Gruwell the founder of the Freedom Writers Foundation gave a keynote where she talked about how the Freedom Writers used OneNote to collaborate and write a book.  Here’s the PR speak stuff:

    WASHINGTON, July 1 /PRNewswire/ -- Although teachers collaborate on lesson plans and projects across schools and districts every day, the Freedom Writers Foundation has proven that the power of technology enables this across time zones and even various levels of technology familiarity. The Foundation brought together 150 teachers from across the United States and Canada to jointly compose their new book Teaching Hope: Stories from the Freedom Writers Teachers, (Broadway Books, August 2009) with the help of donated tools and support from HP and Microsoft Corp. Today, in her keynote presentation at the National Educational Computing Conference, Erin Gruwell, founder of the Freedom Writers Foundation, will share the supporting, yet critical role, that technology played in easing the teacher/author collaboration, relationship building and ultimately impacting change.

    "Thanks to technology, our 150 teachers have successfully authored and completed a new book that is sure to have a lasting impact on today's and tomorrow's teachers," said Gruwell. "We couldn't have collaboratively composed and edited the book without HP's and Microsoft's involvement, ongoing support and training, which allowed us to write, edit and virtually collaborate, anytime and anywhere, as if we were all sitting in the same room."

    Collaborating with technology

    The Freedom Writers Teachers came together last summer as part of the Foundation's teacher-training program, spurred on by the success of Paramount Pictures' "Freedom Writers," starring Hilary Swank, based on the book The Freedom Writers Diary, by Gruwell and her students. The teachers, representing fresh approaches to "teaching hope" from all school settings and geographies, received the donated tools and training as they commenced writing their personal classroom stories featured in the new book.

    Staying connected with the HP Mini and Microsoft Office OneNote 2007, allowed the teachers to access information, collaborate in real time, and communicate via e-mail, IM, and blogging with the integrated wireless technologies. Office OneNote 2007 ( is a "digital notebook" that provides people one place to gather notes, audio and visual information, powerful search to find what they are looking for quickly, and easy-to-use shared notebooks to manage information and work together more effectively.

    "Given the immense inequity in skills and access to technology going into writing this book, we were worried true collaboration would be next to impossible," said Zachary Chase, a Freedom Writers Teacher. "Our new tools leveled the field for technophobic and technophilic teachers alike. We were able to work together across a common platform. I hope this unified and connected spirit comes through for everyone who reads Teaching Hope."

    Applying technology lessons learned in the classroom

    Beyond the book, some of the Freedom Writers Teachers are also using this technology in their classrooms and to share with colleagues across their districts. This next school term, Christine Neuner, a Freedom Writers Teacher, plans to use Office OneNote 2007 to give students a chance to send drafts of their works for peer-editing.

    "I think it is imperative for the students to use such technology at the high school level because they will be using similar technology in post-secondary schools and training," said Neuner. "They will have to be technologically prepared for the workplace as well. Using OneNote is just another way for me to help prepare them for the future."

    The HP Mini can change how K-12 children learn today and is the practical answer to one-to-one computing. Students can learn collaboration, problem solving and creative skills, which will prepare them for life after school. With the right technology, students learn to communicate effectively with multimedia and think critically as they decide how to present knowledge effectively - giving them a bigger voice in the world.

    Teaching Hope: Stories from the Freedom Writers Teachers will be available for sale on August 18, 2009 wherever books are sold. Teaching Hope unites the voices of these Freedom Writer teachers, who share uplifting, devastating, and poignant stories from their classrooms, stories that provide insight into the struggles and triumphs of education in all of its forms. Mirroring an academic year, these dispatches from the front lines of education take us from the anticipation of the first day to the disillusionment, challenges, and triumphs of the school year. These are the voices of teachers who persevere in the face of intolerance, rigid administration, and countless other challenges, and continue to reach out and teach those who are deemed unteachable. Their stories inspire everyone to make a difference in the world around them.

    About The Freedom Writers Foundation

    The Freedom Writers Foundation provides educators with transformative methods to engage, enlighten and empower vulnerable, at-risk students to reach their full potential. For more information, please visit


    Pretty cool if you ask me and also cool to be part of a product which has press releases!

    Anyhow Mike’s OneNote & Education blog has some more details.

  • Engineering OneNote Blog

    OneNote Web Exporter - Dave Tse's cool powertoy


    I am very happy to announce that one of the coolest powertoys I have seen is available for download!  It is the OneNote Web Exporter powertoy which will take a OneNote notebook and convert it into an interactive website.  This is what a notebook looks like in IE:

    You can read all about it here:

    Dave has a great set of documentation: feature overview, user guide, installation instructions and more!  I know Dave even has this automated on his machine so every night his machine generates a webview or our PM notebook and uploads it to SharePoint so everyone can view our PM notebook.

    But wait there's more!  Dave is hosting this on CodePlex which is a great community site that allows others to download, view and modify the source code of this project.  It is a living project that others can use to learn how to program against the OneNote API, to change for their own needs or just to see how it works.  If you have problems or issues just click on the "Issue tracker" link on the site and you can log a bug.  Sadly it doesn't work well with non-IE browsers as it uses MHTs which aren't supported fully by other browsers.

    I am super excited about this!  Nice work Dave, a virtual pat on the back!

  • Engineering OneNote Blog

    OneNote 2013 COM API XML Schema - OneNote 2013 XSD


    Omer wanted to make sure we uploaded the OneNote 2013 COM API XML Schema so customers could get it if you are programming against the OneNote 2013 API.  You can get it here: OneNoteApplication_2013_xsd.  It will download as a text file so please just rename it as an .xsd and then you can view it in your XML viewer of choice.

    For earlier versions you can see here: OneNote 2010 XML Schema & OneNote 2007 XML Schema.  Take care and happy programming! 

  • Engineering OneNote Blog

    Onetastic adds Macros for OneNote


    Those of you following the blog may remember Omer's Onetastic add-in that added many new features to OneNote - if you haven't seen this already, check out our previous post on it.  Omer has now added support for macros, which are a really cool way to automate tasks within OneNote. For instance, you can create a macro which removes all hyperlinks within your notebook, or one that can remove all images above a certain size.  Onetastic also ships with several macros like: 

    • Clean Author Info
    • Clean hyperlinks
    • Increase / Decrease Font Size
    • Search & Replace
    • Search & Highlight
    • Resize Images
    • Select Images
    • Auto-Fill
    • Function 


    Onetastic comes with an editor that lets you create your own macros:  


    Once you've created macros, you can import/export them as XML to share them with other Onetastic users:


     There's even a tutorial to help you get started! Let us know what you think about Onetastic macros in the comments below.

  • Engineering OneNote Blog

    Introducing Michael C. Oldenburg to the blogsphere


    Yet another Microsoft person writing about OneNote!  Please let me welcome Michael C. Oldenburg to the blogsphrere with his new blog “Nota Bene” Helpful tips for using OneNote, Office, and Windows Vista.  Michael is a Technical Writer at Microsoft, creating Help and How-to content for Office programs and the Office Online Web site.

    Please check out his site and subscribe to his RSS feed, I know have!

  • Engineering OneNote Blog

    Live Sharing Sessions in OneNote 2010 and long live shared notebooks


    Some of you have commented on the fact that in the new version of OneNote 2010the Live Sharing Session feature has been removed from the product.  First of all we understood this was an important feature for customers however the underlying technology it was built on is no longer supported by Windows and didn’t scale well with modern operating systems, we had to remove it.  We also knew of a lot of problems people had with the feature and it didn’t work behind firewalls or certain network configurations.  Since the underlying technology was going away we knew we had to do something new in OneNote 2010 and we also understood for select customers the live sharing sessions feature was important.

    What we did in OneNote 2010 was to make share notebooks ‘go to light speed’ and start syncing quickly when other people are also editing the same page.  This means that when you are in a shared notebook we are always syncing your edits and once we see someone else editing we start syncing in real-time.  We will kick up our sync interval to sync very often and make sure the current page is getting synced in nearly real-time.  It is pretty cool to see this in action where people can be writing notes together and we just handle everything.  Once the other author stops editing we turn our sync interval back to the normal time period and keep a lookout for other people’s edits and then we can move into real-time again if we need to.  Shared notebooks also have the advantage of being in the same place where your team shares content, you don’t need to send some weird IP address or config file to people, they already have the notebook open.

    To get this working you need to put your notebook up on SharePoint 2010 and have your notebook be in the 2010 format and just start editing.  Or have your notebook on Windows Live SkyDrive (coming soon as of the posting date).

    This is clearly better because people no longer need to go into a special mode to get real-time to sync, now whatever notebooks you have will allow you to edit & collaborate in real-time.  Many other customers were asking for shared notebooks to sync faster so we thought this was the best solution for our customers.  Thanks for your patience and if you have comments for the team please put them below.

  • Engineering OneNote Blog

    Clip to OneNote with Firefox 3


    Not sure how many of you are fans of Mozilla’s Firefox (I am!) but I wanted to point out a great blog post by Amit Agarwal which shows how to get the Clip to OneNote Firefox extension working with Firefox 3:

    Install Clip to OneNote Extension In Firefox 3 and OneNote 2007

    This is great Amit, thanks for sharing!

  • Engineering OneNote Blog

    Onetastic PowerToy for OneNote 2010


    Omer Atay, a developer on the OneNote team, has written a set of tools in his spare time called Onetastic. This PowerToy for OneNote 2010 adds three new features:


    • The ability to rotate & flip document printouts like Images
    • A chronological view of your OneNote pages (OneCalendar)
    • A clean-up option for an information bar alert in multi-page printouts


    If you use your notebooks to manage your to-do list or as a repository of miscellaneous thoughts, you'll find OneCalendar extremely useful for looking through your usage history. It's helped me discover more than a couple of tasks that got buried in my extensive Unfiled Notes section.


    You can learn more about the tools on Omer's website, or you can download them from here. If you have any feedback, please let Omer know in the comments below!




  • Engineering OneNote Blog

    I am!


    Check out this on10 video demo I did for OneNote 2007! Well at least my alter ego did this video because it currently they say "daniel escapi". I have already asked them to fix this but I don't know how long it will be : )

    Let me know what you think!

  • Engineering OneNote Blog

    Dwayne Smith: Unum's two million dollar man


    Recently I found that Unum, a Fortune 500 company that provides long term and short term disability, group life and long term care insurance for more than 100,000 companies, uses OneNote 2007!  Looks like they save over $2 million by switching to OneNote by going to a paperless system.  In the economic conditions companies are always looking to save money and get the most of out of their IT investments (wow I didn’t mean to sound like a marketing person). 

    Anyhow so I got access to an article written about Unum’s story and man behind it all: Dwayne Smith.


    Dwayne Smith: Unum's two million dollar man

    Monday, May 4, 2009

    When Group Underwriting Consultant Dwayne Smith heard about a project focused on moving the new prospect workflow in Underwriting to a paperless system, he thought about the way he keeps all his volunteer work organized and paperless. And his idea saved Unum $2 million.

    “In my volunteer work as a board member, officer and chair of several committees with a couple of nonprofit groups, I had been using Microsoft OneNote 2007 on my laptop as an organizational tool to keep my board and committee work and other projects organized so that information was easily available right at my fingertips," said Smith.

    Microsoft OneNote 2007 is a digital notebook that delivers the flexibility to gather and organize text, files, email and more in a digital notebook right on your computer.

    “Thinking OneNote would be a great option to allow Underwriting to go paperless, I developed a prototype using a real case and presented this to Tim Arnold and his team as a workable option,” Smith said.

    Arnold, vice president, Regional Underwriting, agreed to assemble a pilot team with employees from Chattanooga,Portland and Worcester to test the software as well as user acceptance, and it passed with flying colors.

    Based on overwhelmingly positive feedback from the users, Underwriting management decided this was the option to pursue for the paperless initiative. Full implementation has been taking place during the month of March, rolling out the application and new process to the Underwriting organization and its support areas.

    “Dwayne has been instrumental in the initial success we've experienced with the implementation of OneNote,” said Smith's manager, Assistant Vice President Bob Berry.

    Using OneNote in Underwriting is providing efficiency gains, cost reductions and also facilitates support of the corporate environmental initiative.

    “Thanks to Unum's support of employee volunteerism in the community, there are great ideas and improvements coming back to our company to help us with efficiency gains, workflow improvements and a new way to help save the environment,” said Smith. “I think it is great to see Unum's investment in our communities coming back around in full circle to benefit our employees, customers and the company.”

    -- By Amanda Carmichael

  • Engineering OneNote Blog

    OneNote 2007 with Office 2003? Yes!


    Often we have gotten this question: does OneNote 2007 work with Office 2003? The answer is yes!

    You can install OneNote 2007 alongside Office 2003 and most everything will work as expected. There are only a few things that are not supported:

    1. Send to blog feature doesn't work since we rely on Word 2007 to do the blogging so without 2007 this will not work.
    2. If you are using OneNote 2007 with Outlook 2003 you will not get the email editing experience within OneNote. Instead OneNote will open a new Outlook mail message with the HTML & .one attachments. When you have the same version you can view the HTML right within OneNote.

    Otherwise all of the Outlook integration features should work just fine. In fact you can even install OneNote 2007 alongside OneNote 2003 though I wouldn't recommend it (you will have issues if they are trying to access the same set of notes and also each will compete to get the .one file extension).

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