Search
  • Engineering OneNote Blog

    Sort Pages powertoy

    • 95 Comments

    Here is another powertoy that I wrote that I wanted to share with you all. What does it do? It will sort any section's pages into alphabetical order, like this:

    Before

    After

    Steps:

    1. You need to have OneNote 2007 + the .Net Framework 2.0 installed on your machine
    2. Download the file here: OneNote2007SortPages.zip
    3. Install it!
    4. Close and restart OneNote
    5. You will now have a new toolbar button that you can click which will sort the currently viewed section's pages. The button looks like this:

    Notes:

    1. There is NO UNDO! Once you click that button it will sort the pages and you cannot revert the changes so be careful.
    2. You can only sort A-Z, there are no other options.
    3. It sorts by whatever order the .Net Framework believes is correct for your locale. For example sorting in Japanese does not sort by phonetic sounds like it does in Excel (and other Office apps).
    4. For large sections performance isn't the best, just let it finish and it will eventually get there.
    5. There is no prompt before sorting the pages

    As you can see there is still some work that could be done with this but I just didn't have the time. I hope to post the code soon and then anyone can take it, add whatever options they want and make it a whole lot better.

    I wanted to thank Kazuko Hishikawa, a Tester on the OneNote team, for helping me out and finding all of the issues that I just didn't have time to work out : ) Thanks Kazuko!

    Please let me know what you think, I am just excited that I can point this out to my mom since she really wants this feature. If you have problems or questions please let me know in the comments.

  • Engineering OneNote Blog

    How to fix missing printer icon

    • 63 Comments

    We have reports of the "Send To OneNote 2007" printer disappearing or stop working. We're looking into the causes and possible fixes. In the meantime, here are some fixes that have been shown to work. If you run into this problem and one of these steps fix it, please let us know (by leaving a comment below or email me directly). That will help us track down the cause(s).

    1. Open up the Add/Remove Programs Control Panel applet, and run Repair on the Office/OneNote install
    2. Disable the Send To OneNote IE add-on
      • Boot Ie and go to Tools | Manage Add-ons | Enable or Disable Add-ons
      • Find the entry for a "Send to OneNote" add-on. Click the radio button to disabled it
      • Restart IE as requested
      • Open up the Add/Remove Programs Control Panel applet, and run Repair on the Office/OneNote install
    3. Remove an conflicting print driver
      • Go to Control Panel - Printers
      • Identify the printer (sometimes a pdf printer) installed after OneNote.
      • Right click mouse and open properties.
      • Go to Ports tab and check the entries.
      • Check if the box next to "Send to Microsoft OneNote Port:" is ticked.
      • If ticked this appears to be the source of the conflict.
      • Delete the offending printer driver.
      • Perform a repair install of Office/OneNote.

     

    I hope this works and also do this if you are comfortable messing with installations; this is a working theory and might not fix everyone's problems.  Thanks a bunch and I hope this post is useful to those people who are facing this problem and they search online for a solution.  Take care

    Update on 2009-05-05: If you are seeing this and you are on Windows 64bit (x64) then you might want to read this: OneNote Print Driver – A 64 Bit Solution, check it out!

  • Engineering OneNote Blog

    OneNote Mobile for iPhone - RE: "Login failed, error: 400" Error

    • 63 Comments

    First of all thank you very much for your interest in OneNote Mobile for the iPhone, there has been a tremendous response thus far.

    We have received reports from customers who are hitting an error on initial login, with the following message: "Login failed, error: 400".

    pic_fix

    The team has been investigating the issue and believe we have identified the cause. We are working on an update. However the underlying cause is an intermittent issue, due to overwhelming interest in the app. The workaround is to keep trying to sign in, once you get past this error then OneNote will sync without any problem.

    Thank you for your patience and interest in OneNote, we all apologize for the inconvenience.

  • Engineering OneNote Blog

    Export your Outlook notes to OneNote

    • 62 Comments

    What a busy day! I just heard from another Tester John Guin that he has another OneNote powertoy available. This one will export all of your Outlook Notes to OneNote with one click of the button. If you have been wanting to migrate your notes here is the time!

    Download now: ExportOutlookNotestoOneNote.zip

    Steps:

    1. You will need .Net Framework 2.0 installed
    2. Run setup.exe
    3. Close and restart Outlook
    4. You will now see this button when you are in the Outlook Notes module:

      Just click on Export To OneNote

    5. You will then see this:

    6. Now check your Unfiled Notes section and your notes will be there!

    Download now: ExportOutlookNotestoOneNote.zip

    Nice work John! If you have problems/questions please let us know in the comments below.

  • Engineering OneNote Blog

    OneNote Search and Replace

    • 61 Comments

    It is Friday evening after a nice long busy week and I got permission to release another powertoy!  This powertoy is the OneNote Search and Replace feature so please check it out.  I know a few people have asked for this on the newsgroup as well as via the comments section.  Perfect for when code names change (think Longhorn-->Vista).  This powertoy was written by an superstar OneNote developer so a big round of applause for Jeffrey; thank you much for coding this and letting me release this.

    How it works

    1. Download the application from here: OneNoteSearchReplace.zip
    2. Extract the application and run the setup.exe
    3. You will now have a new toolbar button in OneNote which looks like this:
      image
    4. Click the button and you will see a window like this:
       image
    5. Now you can choose your search terms and what scope.
    6. Click Preview and Replace to try it out!

    Remember all powertoys available from this blog are AS IS and are not supported by Microsoft. 

    Please use at your own risk, but please do enjoy!  Have a great weekend all!

  • Engineering OneNote Blog

    Send to OneNote Print Driver disappears after installing Sept update

    • 57 Comments

    We have gotten reports from some users that their Send to OneNote Print Driver disappeared after installing the September 2008 (9-Sept-2008) update.  We have been able to reproduce this ourselves and we have some guidance for you all:

    If you haven't installed the update yet

    If you haven't installed the security update please reboot your machine and then immediately install the update.  By doing this you should ensure that the print driver continues to stay on your system.

    If you have already installed the update and your print driver is missing

    If you are missing the print driver you should be able to restore it by running a repair of your Office installation.  You can do this on XP by going to Control Panel, choosing Add/Remove Programs and then find Microsoft Office, right-click on it and choose to Repair.  For Vista go to Programs & Features (from Start menu or Control Panel) and right-click on Microsoft Office and choose Repair.

    If you have already installed the update and your print driver is NOT missing

    You don't need to do anything!

    What caused this?

    We found that the print driver will be removed if you have printed to OneNote during the same Windows session where you installed the update.  So if you printed to OneNote and then a day later, without rebooting, you installed the update then the print driver would be removed.  However if you haven't printed to OneNote in awhile you can safely install the update without any problem, that is also why I recommend that you reboot before installing this update.

    We apologise for this and we are looking into why this happened to ensure it doesn't happen in the future.

  • Engineering OneNote Blog

    A workaround for no x64 SendToOneNote Print Driver

    • 49 Comments

    I just got this from Bruce on the OneNote Test team:

    It's not optimal, but it does work. I use it here at Microsoft on my Vista x64 machine.

    1. Install one of the many converter programs that will allow you to output images files when you “Print”. For example, I’ve played with http://www.print-driver.com/howto/msn_pdf_to_jpg.html 
    2. Open your file in the native application (ie Adobe Reader, PowerPoint, etc)
    3. Print to the new printer, outputting to TIFF (multipage color)(the defaults for the example program above work just fine)
    4. Boot OneNote
    5. Insert | Picture and choose the TIFF image file

    Done! You can now take notes over your inserted images. I should note that we won’t OCR the images (it uses the same print driver that doesn’t install under x64), so you won’t be able to search for words in the images or copy–and-paste their content. You will be able to take notes over them, view them, and so on.

    Bruce

    As David wrote we are aware of this problem and there will be no fix for OneNote 2007 and we plan to address this in the next version of OneNote.  I just wanted to share this with everyone!

    Update on 2009-05-05: David seems to have fixed this, detail here: OneNote Print Driver – A 64 Bit Solution, check it out!

  • Engineering OneNote Blog

    Navigation in OneNote 2013

    • 49 Comments

    This post was authored by Olya Veselova, Senior PM Lead on OneNote


    Organizing and finding content is an important part of your note taking experience, and we've spent a lot of time this release thinking about how to improve navigation in OneNote 2013. We've also been working on making OneNote better for touch based devices, which have an entirely different set of constraints. It's also important for the UI to scale well  for casual and power users - we wanted to make it easy to get around your content whether you have a single notebook or dozens of them.

     As David touched upon in his earlier post, we now have two modes in OneNote:

    • Normal  View, an updated version of the layout from 2010 designed for mouse and keyboard use
    • Full Page View, a completely new style of navigation designed specifically for touch

     

    Normal View

    Normal View is an updated version of the OneNote layout you've always known - pages are on the right side, sections are on top and a list of notebooks on the left.

    Notebook Dropdown

    In OneNote 2010 the notebooks were shown collapsed in a bar along the left side of the screen , and we realized that there were some shortcomings to that approach: sideways text was harder to read, and the visual layout didn't make the relationship between notebooks and sections entirely clear.  It also wasn't very obvious which notebook was current and the UI didn't scale very well when you had many notebooks.

    The dropdown in Normal View will be the default view for most mouse and keyboard users, and the name of the current notebook is displayed prominently next to your sections, so you're never in doubt about which notebook you're in. To navigate to another notebook, you click on the notebook name which brings up the dropdown. The layout also scales well - if you add several notebooks, the icons will be shrunk so that you'll almost never have to scroll.

    If you have only one notebook, we don't take up the extra space on the side of your screen - this view is good to use if you spend a good amount of time in each of your notebooks, rather than constantly switching between notebooks.  It is also best suited for notebooks of medium size - without section groups or too many sections - such that your most used sections can fit across the top.

     

    Notebook Pane

    Now, if you're more the power user type and you like to switch between your notebooks frequently, fret not - we've updated the old Notebook pane view from OneNote 2010. You can get to this view by clicking on the pin button in the notebook dropdown (pictured below)

    When you turn on the notebook pane, we display a list of all your open notebooks and highlight the notebook you're looking at. The pane takes up less space, and wraps your notebook names if they are too long.  This view is great for large notebooks with many section groups and sections.

    If you have several sections in your notebook, the bar on top can get filled quite easily and then you have to click twice to get to your section. To make this simpler, the notebook pane also displays a vertical list of sections so that you can get anywhere with a single click.

     

    Full Page View

    Full Page View is our minimalist, touch friendly mode that you can get to by clicking on the button in the top right corner of any page. Full page view gets rid of both the ribbon and our navigational chrome, and keeps you content in focus. 

    As you can see the layout is very clean, keeping your content front and center while removing all but the most necessary UI elements. The extra whitespace  is really useful for working with wide tables or taking notes next to inserted documents.  It's great for a tablet when you're writing with a stylus, and you won't accidentally go to a different page when your rest your palms on the screen. In fact, if you rotate your tablet to portrait mode, OneNote goes into Full Page View to provide a better experience.


    Notebook Dropdown

    In this mode, you tap the notebook name in the top right corner to bring down your notebook dropdown.  If you're using a slate, this button will be within easy reach of your thumb so that you can jump between pages easily.

    To make our navigation more touch friendly, we brought notebooks, sections and pages into a single 3 column layout. You can tap on a notebook, section or page to preview it instantly in the background and then tap on the page to dismiss the dropdown.  You can also double click or tap or navigate instantly to a particular page,

    You can right click any item in here for context menus and drag and drop to reorganize. There's also a shortcut to the search box, and if you're using a mouse, you can take advantage of our new floating page button to insert a new page exactly where you want it:


    Editing Notes in Full Page View

    You probably also noticed that the ribbon is hidden by default in full page view in addition to our navigation. Users can still edit and interact with content through the context menus, which can be brought up by : 

    • Right clicking with a mouse
    • Selecting and tapping with touch

     

    The layout changes depending on whether you're using touch (pictured above) or a mouse and keyboard. Of course, You can always bring back the ribbon temporary by clicking the '…'  bar at the top of the screen or you can pin the ribbon to have it always appear. 

     

    If you have feedback on any of the changes we've made to navigation in OneNote 2013, please let us know in the comments below. 

    Olya Veselova
    Senior PM Lead, OneNote 

  • Engineering OneNote Blog

    Overview of OneNote 2010 – What’s new for you

    • 46 Comments

    David Rasmussen, the OneNote Group Program Manager also know as my boss, has posted a great overview of what’s new in OneNote 2010: http://blogs.msdn.com/david_rasmussen/archive/2009/07/15/onenote-2010-what-s-new-for-you.aspx

    David did an excellent job outlining what we have been working on since 2007 and it is just so exciting to be able to unveil these new features for you (our customers).

    I have pasted it below but I would also subscribe to David’s blog as he will be blogging about OneNote 2010. Without further ado:

    OneNote 2010 Investments Overview

    1. Universal Access

    We repeatedly hear that access to your notes and the ability to take them anywhere is very important, whether you’re at work, home or on the go. OneNote 2007 already provides offline availability and seamless sync, and a basic OneNote application for Windows Mobile. But we knew that was just the beginning. With OneNote 2010 we’ve added:

    • Sync to Cloud (Windows Live): Your notebooks sync and are available anywhere from any machine. Of course this is in addition to all the existing ways you can sync notebooks (file shares, SharePoint, USB drives etc.)
    • OneNote Web App: You can access and edit your entire notebook from a browser. Even on a machine that doesn’t have OneNote installed.
    • OneNote Mobile: A more complete OneNote version for Windows Mobile phones. Syncs whole notebooks. Syncs directly to the cloud. No need to tether your device. Richer editing support.

    Note: The above are not yet available in the Tech Preview unfortunately. We’re still finishing some integration work for sync to Windows Live.

    2. Sharing and Collaboration

    With OneNote 2007 we pioneered simultaneous multi-user editing of notebooks. OneNote 2007 auto-magically merges the edits, even simultaneous edits on the same page. This is valuable for single users (you can edit on desktop and laptop and not have one machine lock the file), but it’s even more valuable for  teams sharing a notebook for plans, ideas, meetings and so on. Or perhaps a family notebook shared with your significant other. We’ve heard lots of positive feedback about this, and  it has completely transformed the way many teams work and collaborate. We’ve also heard about many families that use it for sharing home renovation plans, gardening info, recipes, wedding planning and so on.

    In OneNote 2010 we’ve added a number of features to make the experience of sharing with others more productive and intuitive. These include:

    • What’s new (aka Unread) highlighting: New content that someone else added or changed since you last looked at a page is highlighted so you can see what’s new on that page. Also, the notebook name, section tabs and page tabs are shown in bold so you can quickly navigate to pages with new content.
    • Author indicator: Content written by anyone other than you has a small color coded bar to the right with their initials. At a glance you can tell who wrote something.
    • Versioning: Quickly show past versions of any given page, who wrote it and when, with changes relative to previous versions highlighted.
    • Fast sync on same page: When multiple people are working on the same page we speed up the sync of that page so you can see other peoples edits in near real time.
    • We also added capabilities to be able to quickly search for recently added content (last day, week, month etc.) or get an overview of what given people changed on what days.
    • Merge two sections: This feature is more of a detail but it fits here. Sometimes people share notebooks using Live Mesh or Dropbox or other file sharing solutions. And you can end up with two forked copies of a section if you happened to make changes on two machines at once (you can read earlier posts for context, but OneNote cannot auto-magically merge simultaneous edits when working on these systems that copy files around underneath OneNote). So we’ve added the ability to manually merge any two sections if you ever get into this situation. Just tell OneNote which two sections you want merged and OneNote will take care of it.

    3. Better ways to Organize and Find your Notes

    Capturing, organizing and finding your information has always been at the heart of what OneNote does. We’ve made several enhancements in this core area. Some of these will be more understandable once we have detailed blog posts with screenshots.

    • Section and page tab improvements: making notebook navigation work better with a larger number of sections and pages, easier to create new sections, better page tab hierarchy visualization, collapse sub page groups, just drag left and right to create sub pages and organize your pages, insert new pages directly anywhere in your page tabs.
    • Fast “word wheel” search for navigation: the goal of this is to make search a super fast way to get to your regularly used notes. Historically search has been more of a “last resort” feature when you couldn’t find something. We’ve completely revamped this experience so it is now designed to make it the fastest way to get to any page including pages you visit regularly like your To Do list.
    • Wiki linking: you can easily create a link to an existing page or to a new page for a topic. You can do this by just typing the Wiki link syntax (e.g. just type [[The Page Title I Want]] ), or use our new page search experience from within the link dialog. This enables you to easily create Wiki like notebooks with lots of cross links across pages.
    • Quick filing: there are many ways to send content to OneNote (Print to OneNote, send mails from Outlook, send pages from Internet Explorer and so on). Our new Quick Filing experience pops up to let you pick where in your notebook you want to send it. It remembers the last places you sent things. You can search in Quick Filing to find a specific section or page if you want it somewhere else.

    4. Research and taking notes linked to documents, web pages

    OneNote is often used as a companion while researching topics and collecting information (e.g. a market analysis study, a class paper, a home renovation, a car purchase and so on). This often involves looking at web pages or documents and taking notes. You could also be reviewing a document or class lecture slides and taking notes as you’re looking through them. We’ve enhanced a number of things to make this experience better.

    • Docked OneNote: you can dock OneNote to the side of your screen. It docks alongside other windows (e.g. browser, Word, PowerPoint). OneNote minimizes UI and just shows the notes page alongside your document/browser.
    • Linked Note Taking: while in this mode, OneNote automatically links the notes you take to what you’re looking at – the web page URL, the selection point in Word, the current slide in PowerPoint. Later in OneNote you can hover on that link and you’ll see a thumbnail preview of the original document, you can click on it and it will open and take you back to what you were looking at when you wrote the note.
    • Auto text wrapping: this goes well with Docked OneNote but is useful in other cases too. OneNote now wraps text outlines to fit the windows size if there is only one outline on the page. This makes it easy to see all your notes even when OneNote is docked to a relatively narrow window on the side.
    • IRM protected printouts: this is mainly for enterprise and training scenarios. The idea is that companies can distribute things like product manuals or class notes in OneNote that are protected intellectual property. The recipient can view these in OneNote and take their own personal notes on top of these materials and beside them. If for some reason the materials were viewed by an unauthorized person they would not see any of the protected material.
    • 64 bit print driver: Yes, OneNote 2010 has a new native print driver that fully supports 64 bit. It’s based on the XPS technology from Windows. It also has other virtues like better rendering quality when scaled.

    5. Editing improvements

    There are a number of basic editing improvements in OneNote. Below are some more prominent ones.

    • Basic styles: OneNote 2010 adds very basic styles like Heading 1,2,3. This does not have the power of Words styling features. OneNote is not designed for that level of document formatting. But it does give you a way to quickly have your meeting notes have a little structure.
    • Bullets improvements: this is a simple one but oft requested. First level bullets now indent from previous text.
    • Equations: OneNote 2010 now supports the ability to add math equations. Great for students or people who need to input math into their notebooks. OneNote will also support the ability to recognize hand written math equations and convert them when running on Windows 7.
    • Translation tooltips: OneNote can now show you a tooltip with a translation into your native language when your mouse hovers over a foreign language word. Great for language students, or if you’re working in a bi-lingual situation and need help understanding a word in a shared notebook or that you clipped from the web.

    6. Touch support

    With the rapidly increasing availability of touch enabled PCs and the enhanced touch experience in Windows 7, this was a natural thing for OneNote to support.

    • Finger panning and auto-switch: you can use your finger to scroll and pan around any page in OneNote. OneNote auto switches between pen, pan, and selection depending on your input device. So for example you can pan around a drawing with your left finger and draw with a tablet pen in your right hand. This makes for a very natural two handed interaction model.
    • Pinch zoom: we enabled pinch zooming within OneNote centered on the fingers.
    • Navigation controls improved for touch: we’ve made some small optimizations to make the UI easier to use with touch.

    7. Fluent UI

    OneNote now adopts the Fluent UI along with the other Office applications.

    • Ribbon: OneNote now has the Ribbon. We’ve designed this to optimize for the key OneNote scenarios and make them easier to use. This is also what enables us to more easily add features like math equation editing (the common controls for that use the Ribbon), and potential future features.
    • Office Backstage: This is new for Office 2010. OneNote will be taking advantage of it to make tasks like creating new notebooks, and new shared notebooks on the web easier (we’re still doing work on this).
  • Engineering OneNote Blog

    Send to OneNote 2007 powertoy

    • 45 Comments

    Finally a powertoy that I wrote! This is a small application that I blogged about before where I included the source and rest of the application, but here is the final version of this Send to OneNote from Windows Explorer. Here are the steps to get to a machine near you:

    1. Install OneNote 2007 + .Net Framework 2.0
    2. Download the installer from here: SendtoOneNote2007.zip
    3. Install it!

    Now when you right-click on a file in Windows Explorer you will see a new option under the "Send To" menu for OneNote 2007 like this:

    Choosing that option will send the file to OneNote as a new page in the Unfiled Notes section, like this:

        

    Notes:

    1. You can send more than one file all to the same page.
    2. You cannot send folders.
    3. If you select folders + files the files will go into OneNote however the folder will not, you won't get an error about this.
    4. If your Unfiled Notes section is password protected or read only you will get an error message that isn't too pretty.
    5. You cannot change the destination section, it will always go to the Unfiled Notes section

    Download now: SendtoOneNote2007.zip

    If you would like to improve anything please go ahead and download the source and modify it as you see fit!

    Also a special thanks to Michelle Wong from the Test team who helped find bugs and test our my powertoy, *tips hat*

    If you have problems/questions please use the comments below to chat with me.

  • Engineering OneNote Blog

    Open as Notebook in OneNote

    • 44 Comments

    One of the most fun features that we have in this release is this shell extension we setup for folders.  See the screen shot:

                  

    Just right-click on a folder and choose "Open as Notebook in OneNote" and it opens OneNote.

    I really like it for when I am opening and closing a bunch of notebooks at once.  Not something you use all of the time but when you want to quickly open a notebook check it out.

    Updated for OneNote 2010 here: http://blogs.msdn.com/b/descapa/archive/2010/06/22/open-as-notebook-in-onenote-get-it-back-in-onenote-2010.aspx

  • Engineering OneNote Blog

    Send to OneNote 2007, why it isn't there in 64-bit (x64)

    • 42 Comments

    I am hoping that the search engines will pick up this string for Send to OneNote 64bit, OneNote print driver x86, 64-bit OneNote Print to OneNote.  I got the following email from someone:

    I happened across your OneNote blog and thought you might be a good person to contact.  I’ve discovered that you don’t get the “Print to OneNote” feature on 64-bit Vista…  I did some web searching to try to find out more information, but mostly just found a bunch of annoyed users…

    Do you know if this issue is going to be fixed anytime soon? 

    Well first of all the Send to OneNote 2007 print driver is currently not available on any of the 64-bit OSes.  You can read about it in this KB article: The Microsoft Office Document Image Writer printer driver in Word 2007 and in OneNote 2007 is not installed on a computer that is running a 64-bit operating system.  Pretty much the Microsoft Office Document Imaging tools are not available on 64-bit and therefore the Send to OneNote print driver isn't available.

    As for the second part of the question, the more important issue.  We are fully aware of the issue and we are looking to address this in a future release.  Note: anything I mention on here can changed so just note that caveat, no promises.  In the meantime if you really need this feature it is recommended that you run x86 and sorry for the inconvenience.

    Update on 2008-04-23: David wrote more about this here: OneNote 64 bit print driver.  Short story is that we will not have an update for OneNote 2007 to support the 64bit print driver and we are working on a solution for the next release of OneNote.  More details after the fold: OneNote 64 bit print driver.

    Update on 2009-05-05: David seems to have fixed this, detail here: OneNote Print Driver – A 64 Bit Solution, check it out!

  • Engineering OneNote Blog

    OneNote 2007 Word Count

    • 39 Comments

    Here is another powertoy from the OneNote team, think of it as some love from the OneNote team on Valentine's Day. Jeff Cardon from the OneNote Test team wrote this powertoy which will count the number of words you have on a page, just by the click of the button. Here is what you should do:

    1. You need to have the .Net 2.0 Framework installed
    2. Download the application from here: OneNote2007WordCount.zip
    3. Run setup
    4. Close and restart OneNote
    5. Look for this in the toolbar:

    1. Click the button!

    This will launch the following app which counts the number of words on the page, title, ink and more! Just like this:

    Download now: OneNote2007WordCount.zip

    Now you can get a word count in OneNote, nice work Jeff! If any of you have problems or questions please let us know by leaving feedback below.

  • Engineering OneNote Blog

    Do you want OneNote on your Mac?

    • 39 Comments

    I saw this blog post and it caught my eye: why do you want OneNote on your Mac?  I own a Mac and I LOVE OneNote so for me having OneNote on my Mac would just rock my world.  Anyhow please go over and tell Nadyne how you would want OneNote on your Mac.

  • Engineering OneNote Blog

    Sharing in OneNote 2013

    • 38 Comments

    This post was authored by Nicole Steinbok, Senior PM  on OneNote


    I love using OneNote to keep track of stuff that I need to do and have it available on my laptop, iPad, Windows Phone and PCs at work. What I love even more is using OneNote to add to the list of things I want my husband to do in our shared home notebook.

     In Office 2013 we have simplified the sharing experience for OneNote: you can share directly from OneNote 2013, to any email address, your friend doesn't need to sign-in to view it and they don't even need to install OneNote to edit it. You can also get a Sharing Link and share anyway you want to: email, blog, your favorite social network, etc.

     Bonus: this also all works for Word, PowerPoint, Excel, and Visio.

      

    Sharing a Notebook

     I will pretend I don't have a notebook shared with my husband and show you how easy it is.

    1.Create the notebook on SkyDrive

    File -> New -> Enter a notebook name -> Click Create notebook button

     

    2.   Share the notebook

    File -> Share -> enter an email address

    Optional: add a message

    Click Share button, SkyDrive will then send a sharing notification email to my husband

     

     

    Now I will pretend I am my husband…. (good thing I am typing this and I don't have to lower my voice ;)

     

    1. Receive a Sharing notification email, click on the notebook link

     

    2. See the notebook

     

    3. Get to work on that to do list!

     And that is all you need to know to share a notebook. I have included a FAQ  but if you have more questions or feedback please post them below.

     

    FAQ

    I have written all my recipes in a notebook and want to share it with all my Facebook friends, how do I do that?

    Easy as pie!

    1. File ->Share -> Get a Link -> Select the type of Sharing Link you want and click the Create Link button.
    2. Right click on the link and Copy it
    3. Go to Facebook and paste it, post it
    4. Watch the likes come in :)

     

    I have a local notebook, that I would like to get on SkyDrive, how can I do that?

    1. File -> Share
    2. Select a folder for the notebook
    3. Give it a name
    4. Click Move

     

    Yikes! I shared a notebook with someone and now I don't want them to have access, what do I do?

    1. File -> Share
    2. Right click on the person (or Sharing Link), Remove User

    Note: You know that thing that wipes people's mind in Men in Black? Yeah well we don't have one of those. If the person has opened the notebook we don't close it on them but they will not see any new updates and will not be able to edit your notebook.

     

     

    I have another question. How can I ask it?
    Please post it in the comments below. 

    Nicole Steinbok,
    Sr. Program Manager on OneNote

  • Engineering OneNote Blog

    Sending Feedback about OneNote 2013

    • 36 Comments

    It's been a few days since the Customer Preview was released, and we'd like to thank all our users who downloaded and tried OneNote 2013. If you haven't downloaded the 2013 Preview already, you can get it here today.

    We'd also like to ask you to to send us feedback about OneNote whenever you find something that you like, dislike or want. You can always post in the comments below, or use one of these alternatives:

    Send a Smile

    You can click on the smiley icon in the top right corner of OneNote 2013 to send feedback. If you're using the Windows 8 style app, swipe up from the bottom to get to the feedback button.

    Send us smiles about features that you like or frowns about things that you don't like - our team looks at the feedback quite regularly, and it's super helpful to learn about what you find delightful or annoying.

    Microsoft Answers

    For more detailed questions or issues, reach us through the OneNote forum on Microsoft Answers. Some of our team members check the site regularly and help users with issues, as do many of our MVP's and helpful community members.

    Known issues with OneNote 2013 Preview

    We wanted to send a link to the known issues for Office 2013 Customer Preview, you can check there for known issues, but of course we look forward to your feedback!

     

    Thank you again for installing the Customer Preview! Stay tuned to the blog, starting next week we will go in-depth into some of the new features that we've added.

  • Engineering OneNote Blog

    OneNote 2013 Overview

    • 35 Comments

    This post was authored by David Rasmussen, Group Program Manager for OneNote


    The past two weeks have been exciting for everyone working on OneNote. We have been designing, developing and testing the OneNote 2013 release for quite some time, and now that we’ve released the Office Customer Preview feedback is flowing in. Thank you.

    In this post I’ll provide a high level overview of the major investments for the OneNote 2013 release wave. In subsequent posts we’ll go into more detail on the feature areas.


    OneNote 2013 Overview

    The areas we invested in are intended to make OneNote a great experience for taking notes on clipped content, particularly on touch tablets with pens, to provide easy access everywhere, and to improve sharing with others. Specifically these investments include:

    1. Clipping content into OneNote to write and annotate on
    2. Improved embedded documents and tables
    3. Touch and pen tablet experience
    4. Sharing, meetings and collaboration
    5. Universal access

     

    1. Clipping content into OneNote

    Getting content into OneNote from other sources has always been an important part of collecting information and taking notes. Sources include web pages, Word, PowerPoint, Excel, screen clippings and so on. In OneNote 2013 we’ve made this even easier by introducing the OneNote Clipping Tool.

    The OneNote Clipping Tool gives you a single location on the Windows task bar that you can tap with a finger (or click with a mouse) to take a screen clipping; send the current web page to OneNote; or send the current Word, PowerPoint or Excel document to OneNote, so that you can take notes on it; or just take a quick text or ink note. It’s context sensitive depending on what app you have top most.

     

    2. Improved embedded documents and tables

    The Clipping Tool makes it easier to get content like PowerPoint decks or Word documents into OneNote, but we also wanted to make it a better experience once you’re there. So we’ve improved the experience of taking notes on embedded documents in OneNote in several ways:

    • Multi-page Documents: If the Word document or PowerPoint presentation you’re sending to OneNote is more than 10 pages, OneNote will automatically split it into multiple OneNote sub-pages to make it easier to navigate and take notes.  
    • Auto Zoom: When you’re in full screen mode, OneNote will always zoom the embedded document so that it fits on the screen.
    • Paging Buttons: When you’re viewing an embedded document in full screen mode, OneNote provides paging buttons to go forward or back through the document for easier viewing. The buttons will also re-center and zoom the page, so that you can view your embedded document after taking notes on the side.
    • Improved Rendering: As you zoom and pan around on an embedded Word document or PowerPoint, OneNote re-renders the text quickly so it stays crisp and readable.
    • Embedding Excel and Visio Documents: We’ve added the ability to embed Excel spreadsheets into OneNote pages. You can edit the table in Excel and when you save, the charts and tables on the OneNote page will be updated as well.  For those of you who like to do diagramming, we’ve also added similar support for Visio documents.
    Improved table support: Because it was such a common request we’ve also improved tables in OneNote by adding cell shading, sorting and better selection options. You can even convert a table into an embedded Excel document to create charts or take advantage of some of Excel’s features right inside OneNote.

     

    3. Touch and pen tablet experience

    Now that you have content in OneNote that you want to take notes on, we wanted to make that a great experience on touch tablets with pens. OneNote has always been designed to take full advantage of pens on tablets. But now that touch is standard on tablets and they are getting thinner and lighter there was an opportunity to improve the experience.

    • Full page mode: OneNote now has a full page button in the corner of the page. You can just tap it and OneNote hides all the UI so you can just focus on your content. This makes it much easier to write with a pen without worrying about accidentally touching parts of the UI with your palm.
    • Drop-down Navigation: When you’re in full page mode, you can tap the notebook name to navigate to another notebook, section or page without exiting the fullscreen mode. It works well with thumbs when you’re holding your tablet in your hands.
    • Touch Pan and Zoom: OneNote automatically defaults to panning and zooming with your fingers, and inking with your pen so you can switch quickly between touch and pen naturally without having to change modes. We’ve also made zooming and panning much smoother.
    • Rotating to portrait flips to full page mode: When people use their tablets to ink, we noticed that they often prefer to do so in portrait orientation, which resembles a typical sheet of paper. So when you rotate your slate, OneNote automatically flips to full page mode and hides all the navigation and chrome to give you all the space you need to write.

     

    4. Sharing, Meetings and Collaboration

    Beyond personal note-taking, OneNote is also designed to easily share notebooks with others, edit together in real time, and to facilitate collaboration in meetings. We have improved these experiences in the following ways:

    • Easy notebook creation on SkyDrive: When you start OneNote for the first time, we will setup a notebook for you on SkyDrive. We’ve also made the new notebook process very simple – just provide a name and it will be created on SkyDrive for you.
    • Easy Sharing: We’ve focused on making sharing easy by removing hurdles.  There are two simple ways to share a notebook:
      • Invite people with an email address – there are no restrictions on which email address can be used. People who receive notebook invitations do not to have OneNote to view or edit the notebook, they can use OneNote in the browser (for free). 
      • Get a Sharing Link - These links can be used on your blog, Facebook, Twitter or anywhere you can send or post a link.  Anyone with a sharing link can view the notebook without having to sign in.  We also let you disable the sharing links later, in case you decide to make a document private.
    • Real-time Editing: When two or more people are working on the same page, you can now see changes almost instantly. This makes collaboration a delight and is very useful during meetings. This feature is available on Office 365 today and is coming to SkyDrive soon (if you want to check it out now sign up here)
    • Meetings experience with Lync: If you’re using Outlook or Lync for your meetings, you can create meeting notes automatically in OneNote, which will include a list of attendees, meeting details, and relevant documents so that you can get right down to taking notes. Meeting can be created in Outlook, or during the meeting in Lync and attendees can collaborate on these notes in real time.

     

    5. Everywhere Access

    We repeatedly hear that access to your notes and the ability to take them anywhere is very important, whether you’re at work, home or on the go. Since we released 2010 we’ve been hard at work creating a great OneNote experience for you, no matter where you are:

    • OneNote for Windows 8: We’ve reimagined the OneNote experience for Windows 8 and created an exciting new app codenamed OneNote MX.  Whether you draw, type, click or swipe, this app will shine on your Windows 8 device.  If you are running Windows 8, you can download it from the app store today and try it out.
    • OneNote for Phones: In addition to the desktop version, OneNote now supports Windows Phone, iPhone, iPad, Android and Symbian phones.
    • OneNote in your Browser: The OneNote web app lets you access your notebooks from a browser, without having to install anything. Just click on your notebook from SkyDrive or SharePoint to start editing.

     

    We’ll write more in future posts to explain each of these areas in more detail. We hope you enjoy OneNote 2013!

    David Rasmussen
    Group Program Manager, OneNote

  • Engineering OneNote Blog

    Sort Sections powertoy

    • 34 Comments

    How could we have guessed that people had so many sections that they would want to organize them with just a click of a button? With that being said I finally finished up my sort sections powertoy. Pretty much I took the same code for the sort pages and changed it to work for sections, it was pretty easy. I had a harder time with Visual Studio & getting my setup project to work correctly (oh and the icon that was a pain too).

    Before

    After

     

    Steps:

    1. Make sure you have OneNote 2007 Installed & the Microsoft .Net Framework 2.0
    2. Download the file from here: OneNote2007SortSections.zip
    3. Install
    4. Close and restart OneNote
    5. Click on the new button you have:

     

    Now you are all set!

    CAUTION: I didn't do any real testing other than a quick sanity tests, buyer beware! Oh and if you try it with a blank notebook you will just get a bunch of errors.

    If you have problems/questions please let me know, otherwise I hope this helps you all out.

  • Engineering OneNote Blog

    Clip to OneNote from Firefox – Easy to create your own powertoy

    • 33 Comments

    I love this Firefox extension for OneNote, I use it all of the time and I think it is great.

     

    A few notes:

    1. This was very simple to make what the author did was to tell Firefox to copy the selection and then he calls "onenote.exe /paste" which will paste the current clipboard into the current page but he also calls "OneNote.exe /sidenote" which launches a new side note.
    2. I love it because right when I am the middle of something I can right-click and chose to send to OneNote and it is right where my mouse cursor is.
    3. It saves me time

     

    Why am I writing about this? Well if you use Firefox, like I do, then I would recommend that you check out this tool. On the other hand if you use Internet Explorer I recommend that you use the Send to OneNote from Internet Explorer powertoy or if you are using OneNote 2007 then we will have this right in the box when you install OneNote 2007!

     

    Why am I blogging about this? Well first of all I wanted to show you just how easy it is to create OneNote powertoys. You can easily have your app send information to OneNote. Also if you know the author of this powertoy you might want to recommend that he/she change the max version tag in the install script so that is installs in Firefox >1.5 (currently we are @ 1.5.0.4). I think the Firefox extension folks might want to have a better way of getting this to work, I have even seen the extension which allows you to open all older extensions, just seems like a vicious circle.

  • Engineering OneNote Blog

    OneNote Dell XT Tablet fix

    • 31 Comments

    I heard reports that if you had the new Dell XT Tablet some things in OneNote were not clickable and you were probably having a hard time using OneNote.  Whenever you tried to click on something it would end up being a drag action.  Well some Devs on the team took a new Dell XT Tablet and debugged it and found out what was going on.  The problem is with the NTrig applet which is installed by Dell  and during the first couple logons, it sets a bunch of default registry values which causes problems.  They have posted a way to fix this, but it modifies the system registry so please take caution before messing with the registry.

    1. Click Start, Run, type regedit, and click ok (acknowledge the Vista UAC prompt if it comes up).
    2. In the registry editor, navigate to "Computer\HKEY_CURRENT_USER\Control Panel\Desktop"
    3. Locate the DragHeight and DragWidth values in the right hand pane
    4. Select the DragHeight value, click the Edit menu, and select Modify (you can double click as well to modify)
    5. In the Value Data field, type 4 and click ok. IMPORTANT! You need to do this step even if the registry editor already shows the value as 4!
    6. Repeat steps 4 and 5 with the DragWidth field.
    7. Logoff or reboot your computer.

    If these steps don’t work for you please let us know in the comments and we will get in touch with you (or just email).  Also note that with time a new user is created on the system this tool will run again and you will have to repeat these steps for that profile.  We I understand we (Microsoft, not OneNote) is in touch with Dell regarding this issue.

    Thanks a bunch Jerry, Jason & Ilya…and I hope this works for everyone else out there!  Enjoy the nice new Tablets :)

Page 1 of 19 (376 items) 12345»