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    Rules series # 2 : One or more rules could not be uploaded to Exchange server and have been deactivated. This could be because some of the parameters are not supported or there is insufficient space to store all your rules.

    • 1 Comments

    Couple of customers reported that after upgrading to Microsoft Office Outlook 2007 or  Microsoft Office Outlook 2003, they found that some of the rules are disabled and cannot be enabled. Remaining other rules work correctly. Also if you try to enable the disabled rules they receive the following error message:

    One or more rules could not be uploaded to Exchange server and have been deactivated. This could be because some of the parameters are not supported or there is insufficient space to store all your rules.

    Why it occurs: This behavior occurs if the rules that are in your mailbox exceed a size of 32 kilobytes (KB). The rules size limit for mailboxes on Microsoft Exchange Server is 32 KB. In Outlook 2003/Outlook 2007, the size of rules has increased mostly to provide support for the Unicode format.

    Note The rules size limit for mailboxes in Microsoft Exchange Server 2007 has been increased to a default size of 64 KB per mailbox. The rule limit is now a customizable limit up to 256 KB per mailbox.

    Please find the following KB, which helps us how to mitigate this situation and has couple of workarounds for this issue.

  • Le Café Central de DeVa

    Rules series # 1 : There is not enough space on the Microsoft Exchange Server to store all of your rules

    • 0 Comments

    When you use rules in Outlook, you may receive the following error message:

    There is not enough space on the Microsoft Exchange Server to store all of your rules. The rules that failed to upload have been deactivated.


    To work around this issue:

    Create distribution lists (DLs) to group recipients in rules, instead of using individual recipients.

    • Keep the number of recipients small in rules.

    • Keep the names of recipients as small as possible.

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    KB : Application support for WEBDAV to access Exchange Server?

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    Exchange Server 2003Do you know the support that is available for applications that use the Web Distributed Authoring and Versioning (WebDAV) protocol to access Microsoft Exchange 2000 Server or Microsoft Exchange Server 2003 ?

     

    What is supported?

    Microsoft support the use of the WebDAV protocol for the following items:

    •Non-recurring appointments
    •Contacts in Microsoft Outlook that you create or modify
    •Folders that you create in Outlook and in Exchange 2000 Server or Exchange Server 2003
    •E-mail messages that you create or modify

    Note
    You cannot use the WebDAV protocol to access the Rich Text Format (RTF) body of an e-mail message.

    All other tasks that use the WebDAV protocol to modify a Web store in Exchange 2000 Server or in Exchange Server 2003 are not supported.
    Note These limitations do not apply to Outlook Web Access URLs.

    Why it's not supported?

    Because of limitations that exist when you create items that are compatible with Outlook, we do not support complex calendaring when you use the WebDAV protocol. Complex calendaring applications include the following items:

    •Recurring appointments
    •Meeting functionality
    Note Meeting functionality includes sending, modifying, and canceling meetings.

    What are the alternatives?

    For applications that require complex calendaring functionality with Exchange 2000 Server or with Exchange Server 2003, we recommend that you use the following API's:

    •Collaboration Data Objects for Exchange 2000 Server (CDOEX)
    •Collaboration Data Objects (CDO) 1.21
    •Outlook Object Model

    These API's include additional logic that is required to make the created items work correctly with Outlook. This additional logic is not available when you use the WebDAV protocol. for more information please find the following MSDN KB.

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    Exchange Server 2007 : Do you know what is Calendar Concierge?

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    Exchange Server 2007 Microsoft Exchange Server 2007 seamlessly improves the reliability of calendaring by introducing the "Calendar Concierge", a suite of new calendar improvements.

     

    This suite includes,

    • Scheduling Assistant:

    It allows you to schedule meetings faster through an intuitive color-coded interface. Simply, the Scheduling Assistant makes scheduling a meeting a breeze!

    • Calendar Attendant:

    It helps ensure the reliability of calendar items. In addition to making scheduling more efficient, Exchange Server 2007 makes the calendar more reliable with the new Calendar Attendant.

    • Resource Booking Attendant:

    The calendar improvements in Exchange Server 2007 affect not only individual schedules but also the scheduling of resources, such as rooms, projectors, and televisions. It automates resource management, such as conference rooms, projectors, and televisions.

    Together, the elements of the Calendar Concierge the Scheduling Assistant, Calendar Attendant, and Resource Booking Attendant make scheduling a meeting easier and more reliable than ever before.

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    KB : Where to get the CDO libraries for all the versions?

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    Search As you know that the Collaboration Data Objects (all versions) Libraries are used to implement Messaging and Collaboration functionality into a custom application.

    Please find this article contains information on where these libraries can be found. http://support.microsoft.com/kb/171440

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    MAPI : Do you know why MAPI is not suitable for HTML messages?

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    HTML email Do you know why MAPI is not suitable for HTML messages?

     

    MAPI 1.0 was written before HTML mail was developed and does not reliably support the creation of HTML-formatted messages. As you know, MAPI 1.0 is the version supported by all versions of Microsoft Exchange through version 5.5 (and all Service Packs). This includes the following subordinate technologies:

    •Simple MAPI
    •Extended MAPI
    •OLE Messaging
    •Active Messaging (Collaboration Data Objects (CDO) 1.1)
    •CDO versions 1.2 and 1.21
    •MAPI controls (Msmapi32.ocx)

    Extended Messaging Application Programming Interface (MAPI) should not be used to generate HTML-formatted messages.

    What is needed?

    If messages are needed in HTML format, such as for sending text formatted in other languages, alternative technologies that provide more reliable support for HTML messages are recommended:

    •CDONTS
    •CDO for Windows 2000 (CDOSYS)
    •CDO for Exchange 2000 (CDOEX)
    •Outlook Object Model of Microsoft Outlook 98 or later
    •SMTP-capable ActiveX controls obtained from third-party vendors

    In short, as an alternative, we should consider using the Microsoft Outlook Object Model, CDONTS, CDOSYS, CDOEX, or a third-party SMTP control.

  • Le Café Central de DeVa

    How to use CDO & MAPI in same modules ?

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    Exchange Server 2007 Do you wonder how to make use of CDO & MAPI in the same modules programmatically?

     

    Please find the following MSDN article, which talks more about this.

  • Le Café Central de DeVa

    Outlook 2007 & RSS Feeds : RSS Feeds synchronization failed ?

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    rss_feed One of my customer and several others, have subscribed to RSS Feeds with Outlook 2007. It was working fine and all of a sudden it showing the error mark in the status bar.

    For example, whenever we make a Send/Receive, we get error mark in the status bar saying that “Task ‘RSS Feeds’ reported error (0x8C5C0008) : Synchronization to RSS Feed: […] has failed. Outlook cannot download the RSS content from […] because of a problem connecting to the server.”

    Here there might be lot of parameters may play here.

    • RSS synchronization interval with outlook
    • By default, RSS Feeds roam with users from one computer to another. So we need to make sure due to this we’re not getting these issue
    • If you have the latest service pack / latest version / patches can also create this issue.
    • It might be with their older feed entries in some kind of local store.
    • Sync utility might have issue with the new feed entries
    • As you know these RSS feeds are published by their own editors in an XML format. It contains only the latest headlines. The exact number of these headlines is chose by the editor, and, each time a new entry is added in the feed, the oldest one is removed (it's a FIFO behavior).
    • Some RSS clients (like Outlook and the Windows RSS Platform) keep the older feed entries in some kind of local store, so you can always see these entries, but these are no longer publish by their original editors.

    You can try these below for workarounds.

    1) Workaround # 1:

    • The frequency of RSS updates can be set by the user, but precedence is given to limits set by a provider on how frequently a subscriber can request updates from their site.
    • This helps avoid overloading the provider's server with excessive update requests

    2) Workaround # 2:

    • You can use the default RSS folder home page provided with Office Outlook 2007 , or you can create one tailored to your organization. Whether you use the default home page or provide a custom one, users must be connected to the network to view the home page. With both default and custom RSS home pages, you can take steps to ensure that the offline experience is not confusing to your users. When users are offline and switch to the RSS folder, an error message appears, stating that the page is not found.

    For users to have a good offline experience, Outlook displays a message explaining the problem instead of simply returning the standard "Page not found" error when it determines that a folder home page is being loaded.

    When users are offline, there are two requirements for Outlook to display the explanatory message instead of a standard error:

    · A string must be included at the end of the title on the page used for the folder home page.

    · The folder must be created with a new Outlook folder type.

    To meet the first requirement, you add the following string to the end of the title of the custom RSS home page you create: (Outlook Homepage). The string and anything after that string is not displayed in the title of the page. When a user is offline, the explanatory message is displayed. When a user is online, the folder home page is displayed with the string removed so users do not see the string in the title.

    The second requirement—a new Outlook folder type—ensures that the explanatory message for the RSS folder home page is not displayed for other folder home pages when users are offline. The standard Outlook folder type is IPM.Folder. The new folder type for RSS folders is IPM.Folder.OutlookHomepage

    Note: For more information, you can find more information from http://technet.microsoft.com/en-us/library/cc179173(TechNet.10).aspx

  • Le Café Central de DeVa

    Outlook 2007's support for iCalendar Standards & some IMAP e-mail Servers

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    There is an update (KB950219), which extends Outlook 2007’s support for the iCalendar standards. The update also improves Outlook 2007’s compatibility with some IMAP e-mail servers.

    This update adds support for the following iCalendar features:

    • Propose New Time for iCalendar Meetings: Users can now respond to a meeting invitation received in iCalendar format with a proposal for a new meeting time.
    • Extended Yearly Recurrence: Supports recurrence patterns for appointments or meetings that recur every N years, where N is greater than or equal to 1.

    This update also includes miscellaneous improvements to IMAP compatibility.

    You can download this from Microsoft Download Center.

  • Le Café Central de DeVa

    Tutorial : Internet Calendar - Series 1

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     What are Internet Calendars?

    Internet Calendars are calendars that are shared through the Internet. These calendars are based upon a global Internet standard that allows calendar information to be exchanged between people regardless of the application that is used to create or view the information.

    What were its format and its extension?

    Internet Calendars use the iCalendar format and the .ics file name extension.

    How many types of Internet Calendars available?

    There are two types of Internet Calendars:

    1) Calendar Snapshots 2) Internet Calendar Subscriptions

  • Le Café Central de DeVa

    Review: Microsoft Office Outlook Connector

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    I checked with the tool called "Microsoft Office Outlook Connector", this time.

    What it's used for?

    If you have Windows Live Hotmail or Office Live mail accounts and want to use with Outlook 2003 or Outlook 2007, through this tool you can access the data.

    • What services supported?

    You can access and manage your Windows Live Hotmail or Office Live Mail accounts, including e-mail messages and contacts for free

    • What not supported?

    Calendar, tasks and notes synchronization are not available on all services.

    If your service offers calendar synchronization, tasks and notes will synchronize as well. 

    In what way you can make use of?

    Outlook Connector enables you to use your Live Hotmail accounts within Outlook:

    • Read and send your Office Live Mail/Windows Live Hotmail e-mail messages.
    • Manage your Live Mail Contacts.
    • Use advanced options for blocking junk e-mail messages.
    • Manage multiple e-mail accounts in one place.

    Is it can be used with paid subscription?

    Yes, you can. With a paid subscription, Outlook Connector enables these additional features:

    • Manage, share, and synchronize your calendar in Hotmail from Outlook.
    • Access your Tasks and Notes

    So, where can we download this?

    You can download this from Microsoft Download Center.

  • Le Café Central de DeVa

    DST Series : How to manually configure daylight saving time dates by modifying an existing time zone ?

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    Manually configure daylight saving time dates by modifying an existing time zone

    To manually modify time zone settings by using the Time Zone Editor, follow these steps:

    1. Start Time Zone Editor.

    2. In the Time Zones list, select a time zone, and then click Edit. For example, click (GMT-08:00) Pacific Time (US & Canada); Tijuana, and then click Edit.

    3. In the Edit Time Zone dialog box, click to select the Automatically set Daylight Saving Time check box.

    4. Specify the correct daylight saving time start date and end date. To do this, follow these steps:

    a. In the Start Day box, click the number of the day, the corresponding day of the week, and the month that you want. For example, click Second, click Sunday, and then click March.

    b. Select the time that you want to start daylight saving time. For example, select 2:00 A.M.

    c. In the Last Day box, click the number of the day, the corresponding day of the week, and the month that you want. For example, click First, click Sunday, and then click November.

    d. Select the time that you want to end daylight saving time. For example, select 2:00 A.M.

    e. In the Daylight Bias list, select how long you want the time to change when daylight saving time is in effect. For example, to set the clock forward 1 hour, leave the default setting of +1:00.

    f. Click OK.

    g. Select another time zone that has changed, and then repeat steps a-e. For more information about the time zones that have changed, click the following article number to view the article in the Microsoft Knowledge Base:

    942763 December 2007 cumulative time zone update for Microsoft Windows operating systems

    Repeat steps a through f for every time zone that has changed. When you have finished, click Close.

    h. Click Start, point to Settings, point to Control Panel, and then double-click Date/Time.

    i. Click the Time Zone tab.

    j. Select a different time zone than the (GMT-08:00) Pacific Time (US & Canada); Tijuana time zone, and then click Apply.

    k. Click (GMT-08:00) Pacific Time (US & Canada); Tijuana, and then click OK.
    Note Steps 4j and 4k are required for the new changes to take effect.

    In this example, steps 4a through 4f update the time zone database. Steps 4h through 4k force Windows to read the time zone database and copy the updated information into the TimeZoneInformation registry key in the current control set.

  • Le Café Central de DeVa

    DST Series: How to manually configure daylight saving time dates by adding a new time zone ?

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    Manually configure daylight saving time dates by adding a new time zone
    To manually add a new time zone by using the Time Zone Editor, follow these steps:

    1. Start Time Zone Editor.

    2. Click New. In the Time Zone Name box in the Edit Time Zone dialog box, type the time zone name in the following format:

    (GMT +/- 0x:00) TimeZone DisplayName

    For example, type (GMT-10:00) MyCountry1, MyCity1, MyCity2.
    Note The maximum number of characters that you can type for the time zone name is 63 characters.

    3. In the Abbreviation box, type the common name for the time zone. For example, type MyCountry Time Zone.

    4. In the Offset from GMT box, select the appropriate offset from GMT time.

    5. Click to select the Automatically set Daylight Saving Time check box.

    6. Specify the correct daylight saving time start date and end date. To do this, follow these steps:

    a. In the Start Day box, click the number of the day, the corresponding day of the week, and the month that you want. For example, click Second, click Sunday, and then click March.

    b. Specify the time that you want to start daylight saving time. For example, select 2:00 A.M.

    c. In the Last Day box, click the number of the day, the corresponding day of the week, and the month that you want. For example, click First, click Sunday, and then click November.

    d. Specify the time that you want to end daylight saving time. For example, select 2:00 A.M.

    e. In the Abbreviation box at the bottom of the Edit Time Zone dialog box, type the name that you specified in step 3

    f. In the Daylight Bias box, specify how long that you want the time to change when daylight saving time is in effect. For example, to set the clock forward by 1 hour, leave the default setting of +1:00.

    g. Click OK.

    h. Click Start, point to Settings, point to Control Panel, and then double-click Date/Time.

    i. Click the Time Zone tab.

    j. Select the new time zone you created, and then click Apply.

  • Le Café Central de DeVa

    DST Series : How to configure daylight saving time for Microsoft Windows operating systems?

    • 2 Comments

    In many countries, the start dates and end dates for daylight saving time (DST) change from year to year. Additionally, countries may change their policy of recognizing daylight saving time, or they may change the local time offset from Coordinated Universal Time (UTC).

    Daylight saving time implementation varies from country to country. Some countries may not observe daylight saving time, whereas other countries may change the start dates and end dates for daylight saving time every year.

    How to change your computer's time and time zone in Windows Vista
    http://windowshelp.microsoft.com/Windows/en-US/Help/549bd2ed-8d98-4b4f-b600-b2fbfdef661f1033.mspx
    How to change your computer's time and time zone in Windows 2003 and in earlier versions of Windows
    http://www.microsoft.com/windowsxp/using/setup/tips/dst.mspx
    How to change the time zone in Microsoft Office http://office.microsoft.com/en-us/outlook/HP052432171033.aspx

    For more detailed information, please find this article which describes how to update a Windows-based computer to use the latest global time zone rules as of December 2007.

    The following list shows some of the major changes that have occurred for daylight saving time:

    Argentina: DST is being introduced in Argentina.

    Brazil: There are different DST dates in Brazil.

    Canada: All provinces in Canada that use daylight saving time have adopted the same changes as the United States.

    Chile: There are different DST dates in Chile.

    Egypt: There are different DST dates in Egypt.

    Iran: DST is being reintroduced.

    Iraq: Iraq no longer observes DST.

    Israel: There are different DST dates in Israel.

    Mexico: Mexico has not adopted the DST changes that were made in the United States. Therefore, separate time zone definitions must be used for Mexico.

    Morocco: DST is being introduced in Morocco.

    Pakistan: DST is being reintroduced in Pakistan.

    Sri Lanka: The local time offset has changed from UTC+6:00 to UTC+5:30.

    United States: Beginning in the spring of 2007, the start dates and end dates for daylight saving time (DST) will change to comply with the Energy Policy Act of 2005. DST dates for 2007 in the United States and Canada will start three weeks earlier (2:00 A.M. on the second Sunday in March), and will end one week later (2:00 A.M. on the first Sunday in November).

    Uruguay: A new time zone has been created for Montevideo, Uruguay.

    To obtain the list of time zones that have changed together with their DST start dates and end dates, use the information in the following Knowledge Base article:

    942763 December 2007 cumulative time zone update for Microsoft Windows operating systems

  • Le Café Central de DeVa

    Do you know the difference between Appointment, Meeting and Calendar item?

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    Please find the differences among the following Outlook items:

    Appointment: A calendar item that users create for themselves and that has no attendees other than the organizer.

    Meeting: A calendar item for which there are attendees in addition to the organizer.

    Calendar item: An item on the user’s calendar. This can be an appointment or a meeting.

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    How to optimize memory usage in Exchange Server 2003

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    I found this wonderful article describes the optimization of memory usage on your computer that is running Exchange Server 2003.

    For example, if you have 1 gigabyte (GB) or more of physical memory (RAM) installed on a server that is running Microsoft Exchange Server 2003, you must make sure that Exchange 2003 can make efficient use of that memory.

    Please Note:
    Exchange 2003 performs an optimal memory configuration check when the store process starts. If the memory settings are not optimal, you will see event 9665 in Event Viewer. This message appears if one or more of the following conditions are true, as specified in the MSDN article.

    It has many recommendations for each of the suggested settings.

  • Le Café Central de DeVa

    PST/OST Series : Personal folder files are unsupported over a LAN or over a WAN link

    • 3 Comments

    Do you know why personal folder files (.PST files) are unsupported over a local area network (LAN) or wide area network (WAN) link?

    The .PST files are not meant to be a long-term, continuous-use method of storing messages in an enterprise environment.

    Although it is possible to specify a network directory or a Universal Naming Convention (UNC) path as a storage location for a .PST file, network usage is not meant to be a long-term, continuous-use method of storing messages in an enterprise environment.

    As you know that a .PST file is a file-access-driven method of message storage. File-access-driven means that the computer uses special file access commands that the operating system provides to read and write data to the file. This is not efficient on WAN or LAN links because WAN/LAN links use network-access-driven methods, commands the operating system provides to send data to or receive from another networked computer.

    Other Behaviors of .PST Files over WAN/LAN Links

    •All operations take longer.

    • Write operations can take approximately four times longer than read operations.

    • Outlook has slower performance than the Exchange Client

    Suggested alternatives: Can suggest/make use of,

    1) .OST files
    2) Microsoft Windows Terminal Services

    For more information, please refer the following MSDN article.

  • Le Café Central de DeVa

    Microsoft Exchange Server MAPI Client and Collaboration Data Objects 1.2.1

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    As you know, the Messaging API (COM-like API) that provides access to the contents of messaging stores. CDO 1.2.1 (Collaboration Data Objects, version 1.2.1) is a package providing access to Outlook-compatible objects through a COM-based API. Using either CDO or MAPI, a program can connect to a MAPI store, and then perform operations against that store.

    Starting from Exchange 2007, neither the Messaging API (MAPI) client libraries nor CDO 1.2.1 are provided as a part of the base product installation. As a result, there is functionality missing that many applications depend on. Microsoft Exchange MAPI and CDO 1.2.1 provide access to these API's.

    From Exchange 2007, Microsoft will distribute the MAPI client libraries and CDO 1.2.1 as a Web download.

    You can download it from Microsoft Download Center.

    Please note: This version is now compatible with Windows Vista and Windows Server 2008. Note also that this web release follows the Microsoft Lifecycle policy of Exchange Server 2003, which goes into Extended Support in April 2009.

  • Le Café Central de DeVa

    MX Record

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    What is MX Record?

    MX stands for Mail Exchange Records.

    Where it's used ?

    MX records are used in DNS records(or Zone files) to specify how email should be routed.

  • Le Café Central de DeVa

    SMTP Diagnostics - SMTPDiag Tool

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    What is SMTPDiag?

    SMTPDiag is a troubleshooting tool designed to work directly on a Windows server with IIS/SMTP service enabled or with Exchange Server installed.

    What is it used for?

    • It utilizes the same API's as Windows and Exchange in order to diagnose configuration and connection issues involving SMTP and DNS.
    • It issues DNS queries using both UDP and TCP.
    • It checks the syntax is to check Start of Authority (SOA) for the remote address domain.

    How to use it:

    commandprompt:\> SMTPDIAG “sender address” “recipient address” [-d target DNS] [/v]

    Argument & its definition:

    sender address
    : Required. Address of a local mailbox. Used to verify SMTP submission and check inbound DNS.

    recipient address: Required. E-mail address of remote mailbox you are trying to send mail to. Used to verify DNS, and remote mailbox availability.

    -d target DNS :Optional. IP address of target DNS server to use to look up remote MX (mail exchange) records for testing. This is configured as an external DNS server in Exchange. Please note that the external DNS setting is not available for Internet Information Services (IIS) SMTP.

    /v: Optional. Displays additional information about each test.

    /?: Displays Help

    Results:

    Please Note: The results will be color coded in the syntax. It will have the following colors and its definition:

    White text indicates action being taken.
    Gray indicates informational results
    Green indicates a successful test result.
    Red indicates a failed test result.

    You can download the tool from Microsoft Download Center.

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    iPhone : Microsoft helps connect Apple iPhone Users to Microsoft's Exchange Server ?

    • 2 Comments

     

    People today depend on being able to stay in touch no matter how close or how far away they are from the office or home.

    For businesses, that means a host of challenges to make sure their communications foundation is secure, reliable and accessible across many mobile devices – from notebooks to PDAs and smartphones.

    Microsoft has been helping companies overcome those challenges and streamline their communications infrastructure with Microsoft Exchange Server 2007, and the popularity of Exchange Server 2007 among corporations has influenced many mobile device makers to support Exchange right out of the box.

    Today, Apple announced it plans to join the list of mobile device makers that offer built-in support for Exchange mobile e-mail, licensing Microsoft Exchange ActiveSync for the iPhone.

    For a detailed information, please find the following article, which was represented by Terry Myerson, corporate vice president for Exchange, talks to PressPass about the importance of the new agreement between Microsoft and Apple to offer built-in support for Exchange on the iPhone, and the increasing popularity of Microsoft Exchange Server 2007 among mobile professionals.

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