There are many ways to get SharePoint 2010 in your school, whether you’re using it as part of a package from a supplier, using a hosting company to host your own SharePoint or using your EES licence to host your SharePoint internally.
All of the successful SharePoint implementations I have seen are those that have integrated SharePoint into their daily school lives and don’t use it as just another web page that student and teachers use if they want to. There are loads of great examples of how schools use SharePoint in their school and have a 100% adoption rate but how can this be done for your environment?
I often talk to different schools about this very subject and I split the conversation into three different sections - management, learning and social. These three can be tackled by the school one at a time or all at the same time, but each of these can help you integrate SharePoint into your school.
Whether you are looking at going with a third party hosting solution or building your own SharePoint, consider the following and ensure you can achieve these with the solution being provided.
Any process in your school, whether it’s the approval of staff external training, hiring of equipment from IT or keeping the staff calendar up to date it, has a process from the request to information staff of the change/approval. SharePoint can help in any of these and any other process that comes to mind. Let’s take a look at how two of these processes can be used within in SharePoint.
Pupils are given out worksheets all the time in class which, 9 times out of 10, are generated in Word or printed off the internet. Why give them something that can be lost, screwed up in the bottom of the bag or used as an excuse for not doing their homework? SharePoint is a great tool for document storage and management. You can store any type of document and even edit Word, Excel, PowerPoint and OneNote in your Internet browser without having to have these installed on your computer or smart phone.
Documents can be tagged allowing you to easily find content with a same relevant name. As the English teacher, you can upload content for your Romeo and Juliet topic and tag all the documents with Romeo and Juliet included. With the right setup, it will automatically tag the documents with English and Shakespeare.
There is always an interesting question about where to use social networking in a school. Personally I believe that students use it every day out of school, so we should be doing the same within the school and integrate into their education. SharePoint can help in many ways with an educational angle.
During the learning section of the post we talked about the ability to tag documents. In SharePoint 2010 we can use these tags within the User Profile services.
A student can subscribe to one of these tags allowing them to see content as it is uploaded. As a student, I am working on Romeo and Juliet in English and I see Romeo and Juliet in a Tag Cloud. This then allows me to see all updates made to this tag, giving me more information on each of my subjects as other use it in the school.
Each user has their own ‘’profile’’, allowing them to upload an image and give some general information about themselves. (SharePoint allows us to manage this, so you can do things like block photos). One of the features is the ability to say you are an expert in a subject. Link this to your tagging (like Romeo and Juliet) and a student can then use SharePoint Search to find the most relevant documents, the ability to filter and the most relevant member of staff who can help them on that subject.
Whatever the learning asset, document or process, it can be done in SharePoint, don’t be afraid to ask someone on twitter or on an education community forum such as Edugeek.
Read more about SharePoint in education on Alex Pearce's blog
Great use of a tool. A good thing that even in schools, our children start using "new" collaboration tools, to prepare them for the real work world!
Considering the example you have given here, do these features come with SharePoint 2010 by default or do I have to build it?
The examples that Alex has used are all using the default features of SharePoint. And as this article is a couple of years old, there will also be new features in the latest version of SharePoint 2013.