Software Engineering, Project Management, and Effectiveness
How do you store your notes and reference information in a way that’s low overhead and easy to find? The key is to created a limited set of places to look that you trust. I use a small set of what I call Collection Pools. I think of them as pools because they’re effectively pools of reference information I draw from.
Collection PoolsI currently use the following pools:
I create a folder in Outlook for each pool and I create posts in the folders. It’s flat by design. I could just as easily use a folder on my hard drive with text files, but I like the preview pane in Outlook and sometimes the rich text helps.
Using the PoolsHere's how I use the pools:
ResultsI actually started with my Notes and Quick Stuff folder a few years back. I thought it would be a temporary solution while I explored options. It turned out to be the most efficient approach of all the various ways I tried. I always knew where to put things and I always knew where to look and it was always open. I added the Thoughts folder in February this year. It too turned out to be the most efficient approach I have for a scannable set of ideas and insights and I like the ability to scroll through time.
While there’s a lot of fancier things I could do, simple text notes chunked up in a few folders is a pretty efficient system. I think the lesson here is that for a practice to stick over time, it has to be simple enough and effective enough. Otherwise, it fails the test of time.
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Could you display screen shots?
I haven't made the leap yet to images, but I'll see what I can do. It might take me a bit.
A few readers asked me to show some screens of my approach in Outlook. (I haven't used images in my blog
A few readers asked me to show some screens of my approach in Outlook. (I haven't used images in