Software Engineering, Project Management, and Effectiveness
This post will give you some Evernote tips and tricks for how to use Evernote as a Personal Information Manager or as a personal knowledge base.
I think of Evernote as an "Agile Knowledge-Base." It's like a simple Wiki, with folders and pages. The big deal is "access anywhere" and "friction-free" notes. The beauty is the simplicity and the focus. As a user of blogs and Wikis, I'm a fan of simple notes. Plain-text is my preferred note format.
I've used Evernote for years (sidenote -- I drove a tool similar to Evernote, before Evernote, so I very much appreciated when Evernote showed up on the scene, and I empathized with some of the same technical challenges and user experience issues the Evernote team faced.) I should also mention that I’ve created tens of wikis (if not hundreds) with many thousands of pages, tens of SharePoint sites with many thousands of documents, and tens of blogs with hundreds of posts. In my early days of Microsoft, I‘ve created hundreds of Knowledge Base articles and managed thousands of Knowledge Base articles. I’ve managed many thousands of pages for Microsoft patterns & practices (aside from co-authoring eight technical books.) I’ve also created information architectures for very nasty and complex information problems to simplify them. I regularly coach people and teams on how to keep their email at zero (I call it Zen of Zero Mail.)
The bottom line is -- I slice and dice information overload down to size for breakfast, and I simplify complex information.
I've been using Evernote since 2008. I must use it a lot since I have more than 7,000 notes. Keep in mind, when I moved to Evernote, I started from scratch with a fresh start (or it would be many thousands of notes larger.) I've used so many ways to store my personal knowledge base over the years, and I've learned a lot about keeping it simple, keeping it useful, and keeping it flexible and adaptable. I’d like to share some tips and tricks with you, that might improve your Evernote experience.
Here we go …
10 Ways to Use Evernote More Effectively
Example of My Evernote Notebooks Below is a snapshot of my Evernote folders. Use it to inspire your own customization of your Evernote. That's another beauty of Evernote -- you can make it work for you. If you're wondering what that top cluster of folder is under my "Action" folder, that's how I implement Getting Results the Agile Way. (See How To Use Getting Results the Agile Way with Evernote.)
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Do you think Evernote is better than Microsoft Onenote ?
can you post a comparison between them ?
@ Ami -- Whether something is better always depends on what you're using it for and what you're measuring against. For example in many of my scenarios, notepad is better than Evernote.
Rather than fish, I'll show you how to fish. Here's how to do an effective comparison:
1. Write down a list of user stories / usage scenarios
2. Group the user stories / usage scenarios into meaningful buckets
3. Identify criteria to measure against each scenario (simplicity, ease of use, speed, etc.)
I value speed. I value plain text. Because I value speed and plain text over fancy formats, I end up using notepad in many of my scenarios.
It might be tough at first if you haven't done a comparison like this, but it gets easier, and it's highly effective. I've used the same approach for massive, in depth platform competitive assessments.