Software Engineering, Project Management, and Effectiveness
If you just have a long list of tasks in Microsoft Outlook, then it won’t help you focus on immediate actions. The key is to organize your tasks in Microsoft Outlook by priorities.
The challenge is that the first thing you’ll most likely want to do is sort by a custom priority.
While it’s not very complicated, it can be incredibly frustrating if you just want a simple task list that sorts by your custom priorities, and you don’t know the precise steps to make that happen.
Let’s do it.
If you do want to use Microsoft Outlook for tasks, here’s the trick to making it more useful:
Here it is visually …
This is just a simple set of tasks in Microsoft Outlook, nothing fancy, so we keep our focus on the key thing – a list of tasks organized by priorities with a start date.
When you right-click on the fields, you can click the “Field Chooser”, and then click “New …” to create a “New Column.”
To group your tasks by your new custom priority field, you can again, right-click the fields at the top of the Tasks, but this time, click “View Settings.” From there, click “Group By …” and then change “Select available fields from” to be set to “User-defined fields in folder.” This will then let you set the “Group items by” option to your new custom priority field (“Pri” in my example above.)
Remember, the key to effective task management isn’t managing your tasks. It’s actually doing the most important tasks that achieve your goals, at the right time, in an efficient and effective way.
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That's great and all, but I left Outlook a long time ago once it became difficult/impossible to do the same thing on my mobile devices.
Long live the more flexible organizational tool, OneNote.