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Resolving Workflow Status Stopped when sending mail to a Sharepoint Group

Resolving Workflow Status Stopped when sending mail to a Sharepoint Group

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There is a mysterious stalemate occurs when you create a normal sharepoint Designer workflow with An action of sending a mail to a sharepoint group. The workflow runs fine when run under Administrator Account but shows status stopped when run under any other account like Contributor etc.


This occurs due to the fact that by default, the visibility of members of sharepoint group is granted only To the members of those group. Any other user outside that group cannot enumerate the members of the group And hence the workflow fails with the status as stopped. To resolve the issue, Go to Sharepoint Group settings And allow Everyone to see the members of group.


This issue engrossed my whole day due to the fact that, there is no error reported when this occurs.
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  • Durn...thank you so much for this tip.  I spent 4 hours this morning on this.  SO many little nuances about MOSS.  

  • Got it!!! Solves my problem. Thanks for the article.

  • I have a similar issue.  I have a workflow condition that checks to see "If Modified by SP Group" then email to Created by.  Workflow does not process.  I took out the dashes in my SP Group and "allowed everyone to view" the SP Group.  Any other suggestions?  

  • Nice tip! Thanks! Saved me a lot of time.

  • Thanks alot for posting this blog...............  

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