626935cvr.inddWe’re pleased to announce the release of one of our newest Office 2010 books – Microsoft Word 2010 Step by Step! This book will be available for purchase in late June/early July. If you happen to have a subscription to Safari Books Online, you can start reading it as early as next week.


Contents at a Glance

Part 1 Basic Word Documents
1 Explore Word 2010 . . . . . . . . . . . . . . . . . . . . . . . . . . . 3
2 Edit and Proofread Text. . . . . . . . . . . . . . . . . . . . . . . 39
3 Change the Look of Text . . . . . . . . . . . . . . . . . . . . . . 75
4 Organize Information in Columns and Tables . . . . 115
5 Add Simple Graphic Elements . . . . . . . . . . . . . . . . . 143
6 Preview, Print, and Distribute Documents. . . . . . . . 181

Part 2 Document Enhancements
7 Insert and Modify Diagrams . . . . . . . . . . . . . . . . 203
8 Insert and Modify Charts . . . . . . . . . . .. . . . . . . . 223
9 Use Other Visual Elements . . . . . . . . . . . . . . . . . 243
10 Organize and Arrange Content . . . .. . . . . . . . 267
11 Create Documents for Use Outside of Word . .287

Part 3 Additional Techniques
12 Explore More Text Techniques . . . . . . . . . . . . 309
13 Use Reference Tools for Longer Documents . 329
14 Work with Mail Merge . . . . . . . . . . . . . . . . . . . 355
15 Collaborate on Documents . . . . . . . . . . . . . . . 379
16 Work in Word More Efficiently . . . . . . . . . . . . .405

Introducing Microsoft Word 2010
Microsoft Word 2010 is a sophisticated word processing program that helps you quickly
and efficiently author and format all the business and personal documents you are ever
likely to need. You can use Word to:
● Create professional-looking documents that incorporate impressive graphics such
as charts and diagrams.
● Give documents a consistent look by applying styles and themes that control the
font, size, color, and effects of text and the page background.
● Store and reuse ready-made content and formatted elements such as cover
pages and sidebars.
● Create personalized e-mail messages and mailings to multiple recipients without
repetitive typing.
● Make information in long documents accessible by compiling tables of contents,
indexes, and bibliographies.
● Safeguard your documents by controlling who can make changes and the types
of changes that may be made, as well as by removing personal and confidential
information.

Word 2010 builds on previous versions to provide powerful tools for all your word
processing needs. This introduction provides an overview of new features that we
explore throughout the book.

New Features
If you’re upgrading to Word 2010 from a previous version, you’re probably most
interested in the differences between the old and new versions and how they will
affect you, as well as how to find out about them in the quickest possible way. The
following sections list new features you will want to be aware of, depending on
the version of Word you are upgrading from.
If you have been using Word 2007, you might be wondering how Microsoft could have
improved on what seemed like a pretty comprehensive set of features and tools. The list
of new features includes the following:
The Backstage view Finally, all the tools you need to work with your files, as
opposed to their content, really are accessible from one location. You display
the Backstage view by clicking the File tab, which replaces the Microsoft Office
Button at the left end of the ribbon.
Customizable ribbon The logical next step in the evolution of the command
center introduced with Word 2007: Create your own tabs and groups to suit the
way you work.
Navigation task pane The replacement for the Document Map not only provides
a means of navigating to any heading but also to any page or to any search term
you enter.
Unsaved file recovery How many times have you responded No without thinking
to the "save changes" message when closing files, only to find that you have discarded
work you wanted to keep? Word now preserves your unsaved files for a period of
time, allowing you to recover them if you need them.
Paste preview No more trial and error when moving items to new locations. Preview
what an item will look like in each of the available formats, and then pick the one
you want.
Coauthoring A team of authors can now work simultaneously on a document
stored on a Microsoft SharePoint 2010 server or in Windows Live SkyDrive.
Language support These days, more business is conducted internationally across
language lines than ever before. Not only can you easily tailor the language of your
working environment, but you can also use new translation tools to collaborate
with team members in other countries.
Graphics editing Found the perfect picture, but its colors or style aren't quite
right for your document? Now after inserting a picture, you can edit it in new
ways. In addition to changing color, brightness, and contrast, you can remove
the background and, most exciting of all, apply artistic effects that make it appear
like a watercolor, pencil drawing, or pastel sketch.
Text effects WordArt has had a makeover. Not only can WordArt be used to create
distinctive headlines but its effects can be used on any text.
Screenshots You no longer need to go outside of Word when you want to
insert a screenshot into a document. This capability is now built into Word.
Improved SmartArt Graphics tool A whole new category has been added to
SmartArt so that you can include pictures as well as text in your diagrams.