Hello again. We’re happy to announce that Microsoft PowerPoint 2010 Step by Step (448 pages; Print ISBN: 978-0-7356-2691-1), by Joyce Cox and Joan Lambert, is now also available.
You can find the book’s outline and a description of its coverage here.
And following is an excerpt from the book. Enjoy!
Chapter 11 Add Sound and Movies
In this chapter, you will learn how to
A Microsoft PowerPoint presentation is usually created to convey a lot of information in a short time. That information can be in the form of text, graphics, charts, and tables, but it might also consist of audio content. And sometimes the best way to ensure that your audience understands your message is to show a video. For example, if your company has developed a short advertising video, it makes more sense to include the video in a presentation about marketing plans than to try and describe it with bullet points or even pictures.
In this chapter, you’ll insert a sound clip and a sound file and make various adjustments to their settings. You’ll also insert two video files, edit one of them, and format them both.
Practice Files Before you can complete the exercises in this chapter, you need to copy the book’s practice files to your computer. The practice files you’ll use to complete the exercises in this chapter are in the Chapter11 practice file folder. A complete list of practice files is provided in “Using the Practice Files” at the beginning of this book.
Inserting and Playing Sounds
In “Adding Transitions” in Chapter 5, “Add Simple Visual Enhancements,” you added sound to a slide transition. You can also insert the following types of sounds:
See Also For information about using the Clip Art task pane, see “Inserting Pictures and Clip Art Images” in Chapter 5, “Add Simple Visual Enhancements.”
See Also For information about recording sounds, see the sidebar “Recording Presentations” in Chapter 14, “Prepare for Delivery.”
After you add a sound object, it appears on the slide represented by an icon. When the sound object is selected, a play bar appears below its icon with controls for playing the sound, and PowerPoint adds Format and Playback contextual tabs to the ribbon. You can change the icon as follows:
You can modify the sound itself on the Playback tab, as follows:
To play a sound, you must have a sound card and speakers installed. In Normal view, you can test the sound associated with a slide by clicking its icon and then either clicking the Play/Pause button on its play bar or clicking the Play button in the Preview group on the Playback contextual tab.
In this exercise, you’ll insert a sound clip into a slide, adjust the position of the sound object, change its picture, and make various other adjustments to its settings. Then you’ll insert an audio file into another slide and make the fi le play continuously throughout a presentation.
SET UP You need the HealthyEcosystemsA_start and AGKCottage_start presentations, the Bird picture, and the Amanda audio fi le located in your Chapter11 practice file folder. Open the AGKCottage_start presentation, and save it as AGKCottage. Then open the HealthyEcosystemsA_start presentation, and save it as HealthyEcosystemsA. Be sure to turn on your computer’s speakers for this exercise. (If you do not have a sound card and speakers, you can still follow the steps, but you won’t be able to hear the sound.) With HealthyEcosystemsA displayed on your screen, follow the steps.
1. On the Insert tab, in the Media group, click the Audio arrow, and then click Clip Art Audio.
The Clip Art task pane opens, displaying thumbnails of common sound clips.
2. In the Search for box, type birds, and then click Go.
The task pane now displays thumbnails of bird calls.
3. Click any thumbnail, click the arrow that appears, and then click Preview/ Properties.
The Preview/Properties dialog box for the sound clip you selected opens.
When you display this dialog box, PowerPoint downloads and plays the sound clip.
Troubleshooting The sound clips available from Office.com change frequently, so don’t worry if you don’t see the Birds At Dawn clip in your Clip Art task pane. Just use a different clip.
4. Click Close to close the dialog box, and continue previewing sound clips.
5. When you are ready, double-click a sound clip that you think is appropriate for the slide, and then close the Clip Art task pane.
We chose Birds Singing. A small speaker icon representing the sound object appears in the middle of the slide, along with a play bar. It is hard to see the icon because it is on top of the picture.
6. Drag the sound object to the upper-left corner of the slide.
The play bar moves with the sound object.
The handles around the sound object indicate that you can resize it, just like any other object.
7. On the play bar, click the Play/Pause button to hear the sound.
The sound plays. Now let’s change the picture associated with the object.
8. With the sound object selected, on the Format contextual tab, in the Adjust group, click the Change Picture button. Then in the Insert Picture dialog box, double-click the Bird picture in your Chapter11 practice file folder.
9. On the Playback contextual tab, in the Audio Options group, display the Start list, and click Automatically. Then select the Loop until Stopped check box.
10. On the View Shortcuts toolbar, click the Reading View button.
PowerPoint plays the sound clip.
11. Move the pointer over the bird representing the sound object, and when the play bar appears, click the Play/Pause button. Then press the Esc key to return to Normal view.
12. Display the AGKCottage presentation, and view it in Reading view, pressing Esc after a few slides.
This presentation would benefit from a “sound track.”
13. With slide 1 displayed, on the Insert tab, in the Media group, click the Audio button. Then in the Insert Audio dialog box, double-click the Amanda file in your Chapter11 practice file folder.
14. On the Playback tab, In the Audio Options group, display the Start list, and then click Play across slides. Then select the Hide During Show and Loop until Stopped check boxes.
15. Switch to Reading view.
The audio file plays while PowerPoint moves from slide to slide.
16. Press Esc to stop the presentation and return to Normal view.
CLEAN UP Save and close the HealthyEcosystemsA and AGKCottage presentations.
this was not helpful. Why'd they make microsoft 2010 so difficult? I need to know how to add sound from a cd, I followed the directions and got no where. It's frustrating!