Meetings can be the best part of your day -- or the absolute worst. They can be great tools for sharing information, sparking innovation and assigning tasks. Or they can be a complete waste of time. Whether good or bad, meetings can have profound effects on an organisation. So what separates the positive from the negative? It all comes down to one simple question: Are you using the time to talk about work or are you using the time to do work?
According to Tim Price-Walker, Enterprise Business Consultant for Steljes, most meetings follow a standard arc:
Notice a pattern there? You spend most of the time waiting around or having multiple meetings because the first one was inefficiently run. You were only engaged for a short period at the very end – the part where all the work gets done in a terrific hurry. The rest of it was a waste of your time, so you just tuned out and checked your e-mail instead. And no one could really blame you. The hang ups are often about the technology and we spend more time worrying about ‘how we run’ our meeting than about what the outcome should be.
A good meeting needs one crucial change, says Price-Walker. A good meeting strips away everything that distracts participants from questioning, collaborating and delegating tasks. Here are three of his tips for putting your meeting’s focus back where it belongs: On the work.
Now that you understand why some meetings fall apart, it’s much easier to get back on track. By creating an environment free of distractions and delays, you can host meetings that really let your team focus on the work.
If you would like to learn more, you can reach out to Tim Price-Walker directly and visit the Microsoft Lync page to get more insights into running better meeting.