Editor's Note: The following is a guest post by SharePoint Server MVP Kris Wagner as part of the MVP Award Program Blog's "MVPs for SharePoint" series. Kris Wagner, SharePoint
Server MVP, MCITP, MCTS is a Sr. business solutions architect for Synteractive. Kris focuses on cloud technologies, BI and
designing solutions using SharePoint. Kris is an author, SharePoint evangelist,
speaker, and blogger. Kris lives in Chicago and you can find him on his blog (www.sharepointkris.com) and on Twitter @sharepointkris.
SharePoint Online comes with several amazing
features and here I’ll cover SharePoint’s Extranet feature. Office 365 and SharePoint Online now
allows companies to truly collaborate
with external users who are not apart the organization.
SharePoint Online enterprise customers can create instant extranets with none
of the major cost considerations associated with traditional on permise
solutions (hardware, secuity and consulting)
. The extranet cababilies built
into SharePoint Online will save your company money, that’s the bottom line
here. SharePoint Online makes it simple to collaborate and share.
First enable to
External Users in the SharePoint Online Administration Center for the
site collection you want to share, click “Manage Share By Email”
and click “Allow” and the head over to your site collection.
“Site Settings”, under “Site Collection Administration” click
“Site collection features”.
the “External user invitations” feature and click “Activate”
to turn the feature on.
Click “Site Actions”
and then click “Share Site” (Invite new users to your site).
Add the new users email
address to the Visitors or Members groups by typing it in, add a message and
change the subject if you want and click “Share”.
next screen confirms you’ll be sharing access to the SharePoint Online site, click
Next the user
receives an email invitation that looks like, asking them to accept their
When the user clicks
“Accept your Invitation!” they’ll surf to a sign in page and need to
either use a Live/Hotmail account or use a Microsoft Online Services ID (if
they have one).
SharePoint Online Extranet with external user support for SharePoint
Online, workflow and collaboration! Line I said, SharePoint Online makes it simple
to save money.
friends its really awesome esp. for USA,UK and Germany's friend
Thanks Lonnie. What are the licencing implications of sharing the site, do they need a SharePoint online subscription?
Did not work:
I followed all steps and sent (and received) a valid invitation to a non-online ID.
It opened the proper dual login page and I clicked on Hotmail.
I signed in with the "invited" account and was blocked from viewing the sharepoint site.
It said "invalid userid for this site".
Ian...Setting up an extranet user will consume a license from your account when sharing externally. So setting up a user in the administration center and sharing a site with a new user consumes the same number of users.
Pil – I’ve seen this as well and have reported it to the 365 team. Since the product is still in beta there’s a chance it could just be a small hiccup that will be addressed by the go live date next week. You could go in and look for the user and make sure the Hotmail account was already added. There's also a live SharePoint Chat tomorrow where you can come ask the experts. msdn.microsoft.com/.../aa497438.aspx