Editor's Note: The following MVP Monday post is by SharePoint MVP Destin Joy
SharePoint 2010 External Content Type to read data from SQL Server using SQL Authentication and Secure Store Service
Most of the articles on BCS are explaining about reading data from database using windows authentication. Windows authentication to read data from database won’t work in many of the scenarios. We have to use SQL authentication to read or manipulate data from SQL. We have to use secure Store Service to use SQL authentication
Here we have following five steps to achieve the same
4. Now go to your central Administration Screen. Click on application management an select Manage Services from Service Applications
Configuring Secure Service Store
5. From the list of service applications select Secure Store Service
6. Click on Generate New Key tab from the top
7. Give a Pass Phrase and confirm the Phrase
8. Click on the new from the ribbon once you done with key generation
9. In the next screen give the below details.
Target Application ID
10. Click Next. In the screen you got, give the details as shown below
11. Please note, to select Username and password from the filed type
12. Once done with details, click Next
13. Give service account name in the screen and give permission for the user to edit the details if needed later
14. We have almost done with Secure Service Store. Click on the menu SQL_BCS and select set Credentials from the menu
15. Give credentials Owner .SQL user name and password to retrieve the data from SQL
CreatingExternal Content Type
16. Hopes you already have a web application, where we can create external content type.
17. Open your web application in SharePoint designer, Select External Content type from the ribbon
18. Once opened in SharePoint Designer Click on External Content as shown below
19. Give proper name and display name, I have given BCS_Contacts
20. Select Office item type if you want to integrate the same data with Out look
21. Click on “Click here to discover external data source and define operations” link from External System
22. You will get the below screen, click on Add connections. Please note, to select the last option
23. In the screen Give the below screen. Give below details
Database Server Name
Your database server name or IP
Database r Name
Your database name
Connect with impersonated Custom Identity
The Secure Store Service name we created in first step
24. You will be prompted with the user name and password. Give the same we entered to connect to SQL server database
25. You will get the below screen populated with the database details
26. Right click on the Table and select Create all operations if you want to do all the operations in the database.
27. You will be prompted with the below scree
28. Click Next
29. If you want to add any filter add the same from the below screen.
30. Click Save the BCS from the top
31. Go to manages services and select Business Connectivity service then click Administration
32. Give the ID of the user who can use this service
33. Then click on permission and give permission to who all need to use this service
34. Click on the Secure Store Service ,select the metadata store permission from the ribbon
35. Give permission to all the users who want to use this service to read data from the data base
Creating External List
36. Click on View all site content from your web application
37. Click on create
38. Select External list from the menu
39. Give proper name and click Create
40. Give the name for the External content type and select the externalcontent Type external Content Type as the one we created using designer. Click Create
41. You can see your list populated with the data from database
Destin Joy is a Microsoft MVP on SharePoint Server. He isan author, speaker and a blogger in Microsoft technology. Currently Destin isin the final phase of creating his second EBook on “SharePoint 2010 CapacityPlanning”, which will be published in C# corner.
The MVP Monday Series is created by Melissa Travers. In this series we work to provide readers with a guest post from an MVP every Monday. Melissa is a Community Program Manager for Dynamics, Excel, Office 365, Platforms and SharePoint in the United States. She has been working with MVPs since her early days as Microsoft Exchange Support Engineer when MVPs would answer all the questions in the old newsgroups before she could get to them.
Great Article, I made the same article very similar:
Nice article. Well explained, Thanks Destin :)
Nice article. Well explained
Nice post, there's a good article at <a href='www.typeerror.com/.../& explaining how to overcome some of the common issues that may be encountered.
How could u achieve this using webservices programmatically? is there any way to retrive external content types from the server..
When you add an External Data Field to your list it do not have any option relating to "Allow Multiple Values", this same is applied to the LookUp column when you bind it with "External List". <a href="microcosmicsolutions.com/.../BCS%20Does%20Not%20Allow%20To%20Select%20Multiple%20Values.aspx" >Read Complete Post</a>
It was Terrific Destin. Thanks a lot.
I couldn't understand step:13 which service account credential we need to provide?
Have you ever encountered an error like "has more than the limit of 262 fields of type 'Single line of text', 'Choice', or 'Hyperlink or Picture'." when doing the external list BCS to SQL?
This of course makes psconfig fail in SharePoint 2010 context.
Hi, when i create the list from page or sharepoint designer i am seeing a error "Unable to render data. İf the problem persist, contact your web server administrator." and i cant find a solution... Thank you
Great explanation. Its help a lot. Thanks.