There is more to ensuring the success of a project than collecting actuals and checking for resource overallocations. Putting faces on the people assigned to the tasks in your project is often forgotten in the maze of software functionality.
OK, tweeting, facebooking, blogging, and the rest may seem like unbillable downtime, even if the subject matter is work related. But workers and their executives are beginning to appreciate the extent to which non-work related social bantering improves morale, and thus productivity, just as much as feeling invested in a project does. Some might even see a dependency of the two on each other.
Social networking tools also help uncover hidden knowledge that has difficulty surfacing through normal conversations and e-mail. And when the hidden knowledge is surfaced, it tends to stay surfaced and not disappear when team members move on.
Tip Make sure your team is in agreement with which social networking tools are to be used. You might want to document how the team should use the tools, when to use the tools, and what type of content should be contained, and not contained, in posts. There is a much stronger chance of the tools being used when everyone understand some fundamentals about them.
Twitter isn’t just about people fritting away their time expressing life’s banalities (OK, it’s often this). You can also use Twitter as a project management tool. Here are a few ways you can use Twitter to help you manage your project:
Hashtags are those funny #keywords people use to help index the subject matter of their tweet. For example, if someone wants to write a tweet about the Bahamas, they might write “The #Bahamas are great this time of year!” Now, when other tweeters click on the hashtag, they immediately see a page full of the recent tweets that have used the same tag. This is a simple way that users can quickly filter for only tweets about specific subjects.
The advantage of hashtags is that the tweet that contains one appears in the list of hashtag subjects when the hashtag is clicked. This becomes a quick, community-driven way to promoter a Twitter account. The hashtag subjects appear in chronological order, but with the speed of tweeting, a popular subject is likely with your Twitter account is likely to appear at the top of the list.
Tip You can also search for tweets by typing the hashtag in the Twitter search box, or use social media management and search applications like TweetDeck.
So, how can you use hashtags in project management? Here are a few ways:
The Twitter timeline, which is displayed when you click Home after logging into Twitter) can get very cluttered very quickly, making it difficult to find tweets related to projects. Welcome to Twitter lists. Lists allow you to group Twitter users.
For example, if you want to group users of Twitter who work on public works projects, you could create a list and name it “Public Works”. You can then specify that the list be either a private or public list. Or, say you want to follow users who are tweeting primarily about project management topics, and you don’t want to pick them out of the thousands of other tweets you have on your timeline. In this case, you could create a list called “Project management.”
Do the following to create a list.
Be sure to let your team know about the list you created. Send them the URL of the list so they can see who you’ve added. The URL will resemble http://Twitter.com/YourTwitterPage/ListName.
You can search for tweets using different criteria, such as hashtags, keywords, date, a question, retweets, or attitude. The last criterion takes a bit of explaining. You can search whether the tweet contains a positive or negative attitude towards the keyword you are searching with.t
To try this search, do the following.
Here are some particularly useful criteria you can use as a project manager.
There are a couple reasons why Facebook can become an important part of your team’s project management.style.
Blogging about your project isn’t just about a project manager’s personal viewpoints and pictures of project-related activities (and maybe a few pics of a recent vacation and pet cat). There a number of ways blogs can be used to enhance the success of a project.
Social media for project managers doesn’t stop with the big three: Facebook, Twitter, and blogging. There are a host of other approaches to social media that can help build a project, and add a sense of purpose and team involvement to a project. Here are just a few more.
Oh, and we can all use a few thousand more friends, can’t we?
Terrific post. We do not have to keep doing PM the same old way especially as our project teams and stakeholders become more distributed around the glob.
Please correct your links that are all starting with http://officecms/sites/preview/search/redir.aspx?
HELLO i am Shalon Miller, i use ValleySpeak project server which is Web Based Project Management Software & Microsoft Project Viewer,as a project manager i find it very useful ,ValleySpeak Project Server provides a browser based viewer and access for your team to update your Microsoft Project schedules. and its very cost effective and easy to use.
There is ValleySpeak Project Server that helps me to maintain all my tasks, vacations, meetings, schedules, very easily. I find it the best to use
Hi, Anon (if that's your real name). I correct the links as you suggested. They should work now.
Does anyone know why a duration of a task will not change when I load resources against it?
Right, i agree with you shalon there are many alternatives for Ms project server in the market. A Project Server which allows to continue using Microsoft Project as project management tool of choice, while allowing teams to publish, execute and edit in real time might be a idle solution.
ValleySpeak Project Server is web based project management software which we have been using for last two years, the powerful collaborative features of this project server has really helped us complete our projects successful.
I agree, it's a matter of how you manage social media sites to become more efficient and effective. You'll need a <a href="squareberry.com/.../">social media calendar</a> to schedule when you have to update and to look more organize.