Microsoft Project 2010
The official blog of the Microsoft Office product development group. Learn how to manage your work effectively

October, 2010

  • Microsoft Project 2010

    TechEd Europe, come meet the Project technical team in Berlin, 8-12 Nov


    Find out more clip_image003

    This year Microsoft Project 2010 will have exceptionally strong presence in the upcoming Microsoft TechED Europe in Berlin 8-12 November, if you have not registered yet time to do so!

    • Four dedicated Project 2010 sessions for IT Professionals and Developers, including the very first public presentation on the upcoming Team Foundation Server and Project Server Integration.
    • Your favorite Project 2010 Self-paced Hands on Lab (OFS210-HOL)
    • Booth with top subject matter experts for Project 2010 from Seattle and Germany – come to ask questions!
    • Lastly - giveaways a best seller book for all Project Server 2010 deployments, t-shirts with your favorite logo and more!






    OFS224 - Project 2010 Demo, Demo, Demo - Overview for IT Professionals and Developers

    Built on SharePoint 2010, Microsoft's Enterprise Project Management 2010 solution comprises Microsoft Project Professional and Project Server 2010, and helps organizations select and deliver the right projects, reduce costs, drive efficiencies and ultimately, plant the seeds to grow the business.
    This session provides an overview of the key investment areas and capabilities of Project Server 2010 and Project Professional 2010, including demand management, portfolio analysis, core project management, time tracking, and business intelligence/reporting. Lots of live demos!

    Christophe Fiessinger, Jan Kalis

    OFS305-IS - Project 2010 Deployment And Upgrade - the theory, the myth and the best practices

    Project Server 2010 is built on SharePoint 2010 and provides relevant information to SharePoint and/or Project Server IT Professionals who plan, deploy and manage Project Server 2010 Farm.
    Specific topics discussed will include how to architect, deploy and configure Project Server within the context of a SharePoint Server 2010 farm, including capacity planning. We will also discuss the upgrade and migration from previous versions of Project Server 2007 and 2003, as well as Project Portfolio Server 2007.

    Christophe Fiessinger, Jan Kalis

    OFS306-IS - Project 2010 Development for SharePoint Developers With Real-World Examples

    Microsoft Project Server 2010 is built on the rich SharePoint 2010 platform and thus offers a wide variety of customization options. This session provides resources for getting started quickly with Project 2010 development. It also shows real-world examples, including extensibility of Project 2010, and options for Line of the Business Application integration with Project Server 2010.

    Jan Kalis

    OFS201 - Application Lifecycle Management - Microsoft Project 2010 and Team Foundation Server 2010, Better Together

    Integrating Application Lifecycle Management (ALM) and Project Portfolio Management (PPM) processes helps to improve visibility across the entire application development lifecycle, empowering project managers and developers to follow their own methodologies yet be connected seamlessly with each other.  In this session, we provide an overview of the recently released Microsoft Team Foundation Server 2010 and Project Server 2010 Integration Community Technology Preview (CTP) Virtual Machine. This virtual machine provides an overview of the integration of Team Foundation Sever 2010 and Project Server 2010.
    We explain and demonstrate the four scenarios highlighted in this virtual machine that provides: Up-to-date project status and resource availability across agile and formal teams; lets Project managers track high-level requirements, while team leaders manage the details; enables Project managers to work in Project Server, which supports their workflow, while team leaders work in TFS, which supports theirs.

    Aaron Bjork, Christophe Fiessinger

  • Microsoft Project 2010

    Come meet the experts online today and in person soon


    Customer registration

    Come visit the Project Momentum “virtual” booths and connect with the experts today

    Enter the showcase

    Click here to enter, booths

    For the first time we will be showing digital partner booths to highlight the capabilities of our Microsoft Project & Portfolio Management competent partners.

    Come experience the innovative showcase environment , connect with these experts online and then meet them in person at the event.

    Come to the Project Momentum  2010—EMEA, will be held in Barcelona, Spain on November 16 – 18, 2010. Registration is now open for  Europe, Middle East and African customers. To register, please click the button below.

    Customer registration




  • Microsoft Project 2010

    At a Glance: Roles vs. Generic Resources


    Project Server 2010 supports both resource roles and generic resources. On the surface, these terms may appear to be redundant. If you want to call out a Developer in my project, do you do so by identifying a “Developer” role, or by creating a generic resource called, “Developer”?

    You use roles during resource constraint analysis, part of the portfolio analysis process. Resource constraint analysis is the process of looking at the resource needs of a project proposal, and comparing that with the resource capacity of the organization. (For example, Proposal A needs 5 Developers, and our organization has 4 Developers available.) In Project Server 2010, resource constraint analysis relies on roles. You can identify “Developer” as a role, and then assign that role to either named resources (“real” people), or to generic resources (placeholders). Project Server 2010 will only consider resources with defined roles during resource constraint analysis.

    You use generic resources, on the other hand, are used as placeholders for named resources. You may have a generic resource named “Developer” that also has the role of “Developer.” Just like saying Joe is a developer, when you use a generic resource, you are saying that “Developer” is a developer. In the context of portfolio analysis, you should use generic resources when you know the role type and quantity needed for a project (for example, two Developers), but you don’t have to know the names of the actual people who will do the work.

    Want to read more? The following topics cover resource constraint analysis in detail, with clarification on roles and generic resources:

  • Microsoft Project 2010

    Tips and Tricks: Copy custom views, filters, tables, and other elements to other projects


    After you start working with Project, if won’t be long before you get creative and start customizing views, tables, filters, reports, and so on. And it won’t be too long after that when you begin to think about leveraging your creativity by applying it to all your future projects. Welcome to the Project organizer.

    The organizer is a dialog box that allows you to copy Project elements between files, or between a file and the global template. What is the global template? It is a special Project template that is associated with every project file that you create.

    For example, suppose you customize the Gantt chart with cost columns, then rename the view “Corporate Cost Gantt.” And now you want to use the new Gantt chart in all future projects. Here’s what you do.

    1. For Project 2007, on the Tools menu, click Organizer.
      For Project 2010, click the File tab, click Into, and then click Organizer—but see note below for some differences.
    2. In the Organizer dialog box, click the Views tab.
    3. The list in the right box contains the custom views in the currently open project.
      Note    to see Project elements from other projects, you’ll need to open those projects first.
    4. The list on the left contains elements in the Global template (also knows as Global.MPT). Your job is to move the custom element from the right side to the left side.
    5. Select the custom view on the right side, and then click Copy. The custom view will be copied to the Global template and be displayed on the left side.
    6. Now, it get’s a little tricky at this point. If your “Corporate Cost Gantt” view contains columns that you’ve added, then you’ll need to copy over the associated table as the next step. The associated table is the one you specified when you created the custom view in the first place. Typically, this would be the Entry table for chart views. So your next step is to click the Tables tab, and then copy the Entry table to the Global template. Got it? (If not, leave a comment, and I’ll clarify some more.)

      Now all future projects will have the custom view available to them with the correct underlying table (so will all projects created in the past, in case you didn’t figure this out).


    Here’s a couple things to keep in mind.

    • For Project 2010, the organizer behaves a bit differently. By default, new views are are automatically saved to the global template file and thus are made available to future projects (as are new tables associated with the view). To change this setting, on the File tab, click Options, and then click Advanced. Find the setting in the Display section:


    Changes to existing view elements in Project 2010 are not automatically saved to the Global template with this setting. If you’ve changed the Gantt chart and want those changes reflected in future and past projects, then you’ll need to manually copy over the Gantt chart into the Global template, as well as the underlying table.

    • If you want to copy Project elements from one project file to another file (but not to the Global template), in the availability list, select the second file. The second file needs to be open to do this.

    • Task information cannot be copied over in this way. If you want specific tasks to be part of each project, save the current file as a regular template.
    • Values in custom value lists (i.e. lookup values) cannot be stored in the Global template. Use a regular template for this situation, as well.
  • Microsoft Project 2010

    Enabling Better Collaborative Project Management with Office 365 and Project Professional 2010


    Today, Kurt DelBene announced Office 365, which we believe will define the future of productivity. Office 365 is a new cloud service that brings enterprise-grade productivity to everyone. This is an important announcement for the industry and Microsoft. I encourage you to watch today’s global press conference about Office 365 on the Microsoft News Center (

    I wanted to blog about this news to explain what it means for Microsoft Project 2010. As many of you know, we offer Project Server 2010 cloud hosting through numerous partners that many customers are already taking advantage of today. With SharePoint Online as part of Office 365, we now deliver great collaborative project management in the cloud through the Project Professional synchronization to SharePoint just as we do today for our on-premise customers.



    SharePoint Online as part of Office 365

    Microsoft Project 2010

    Office 365 Project Pro. Synchronisation

    Office 365

    The Project Professional 2010 ability to publish plans to SharePoint allows project teams to share and update Project tasks through SharePoint lists. Project plans can be easily updated by team members and quickly communicated to executive stakeholders.

    Highlighted features of Project Professional synchronization to SharePoint Online as part of Office 365 include:

    • Publishing your Microsoft Project Professional 2010 project plans to SharePoint task lists in Office 365 allows team members to view and update task status. This allows project managers to then automatically synchronize updates directly into the Project Professional project plan. Project managers also have the choice to extend the number of additional fields to synchronize between SharePoint and Project.
    • The synchronization feature will help resolve any conflicts in task information that are identified during workspace synchronization.
    • SharePoint task lists in Office 365 can be converted to Project Professional 2010 project plans.

    For a demo of the Project Professional 2010 collaborative capability see Microsoft Project Professional 2010 SharePoint Synchronization

    For more details on Microsoft Project Professional 2010 see Microsoft Project Professional 2010

    Download a free trial of Microsoft Project Professional 2010 at Download Center Microsoft Project Professional 2010

    Arpan Shah
    Director, Microsoft Project

  • Microsoft Project 2010

    An invitation for customers to join us in Barcelona for the Project Momentum event



    An invitation for all European , Middle East and African Microsoft Project 2010 & Microsoft Project Server 2010 customers to join us in Barcelona, Spain on November 16 – 18, 2010  for the Project Momentum 2010 event.

    Key Highlights of Project Momentum 2010—EMEA are:

    • Obtain unique insights from customers and partners into how Project 2010 delivers flexible work management solutions
    • Learn about innovative capabilities in Project 2010 that solve your organization's unique and specific needs
    • Share best practices and learn new ways to win in challenging business scenarios
    • Understand how to leverage your investments across related Microsoft technologies
    • Attend 15+ in-depth breakout sessions across business and technical tracks, see the agenda at Agenda
    • Participate in Hands on labs and see live product demonstrations
    • Hear thought provoking keynotes and guest speakers, to review the speaker see the Speaker list
    • Come see, hear and interact with our Microsoft Project & Portfolio Management certified partners. Visit their exciting virtual booths now on Virtual showcase and meet them in person at the event.

    Connect and collaborate with industry practitioners, partners, executives, technologists, and the Microsoft Project team

    To register, please select the “register now” button below.

    Registration for this event is $75.00 (USD).


  • Microsoft Project 2010

    Project 2010 Customer Success and Dynamics SL 2011 Integration


    My name is Arpan Shah and I’m the Director of Microsoft Project Product Management at Microsoft. I moved into this role this past June 2010 having led Technical Product Management for the SharePoint team for the SharePoint 2007 and 2010 releases. I’m especially excited to lead the Project Product Management team given the exciting new in-market Project 2010 technologies, the strong partner ecosystem, passionate customer community and fascinating vision! With a customer base that exceeds 20,000,000 Microsoft Project users and over 10,000 organizations that use Microsoft Project Server, it’s definitely a great place to be!

    Since launching Project 2010 in May, we’ve seen a tremendous amount of excitement from Project Managers, partners and decision makers. We’ve had an incredible number of downloads of the beta and evaluation software and we’re getting positive feedback from users on new client features like the Ribbon UI, timeline view and SharePoint sync, just to name a few. When it comes to Project Server 2010, enterprises such as Volvo, Amdocs and Marquette University are deploying Project Server 2010 today to manage their IT portfolios, reduce costs, maximize resource allocations and improve workflows. Along with great customers, we have a large skilled Microsoft Project partner community and you can learn more about them at

    What makes the Project 2010 release special is how it enables individuals, teams and organizations to manage all their work, not just projects. It’s a vision we strongly believe in and something we’ll continue investing in the near and longer term. To execute on this vision of providing a holistic set of Project Management technologies, one of our focus areas is to integrate with other key systems such as the Office, SharePoint, SQL BI capabilities, Team Foundation Server and Dynamics. Integration with other technologies helps users seamlessly manage and maintain all their projects across systems.

    In fact, just last week, the Dynamics team announced that Microsoft Dynamics SL 2011 will be generally available in March 2011 across North America and will have out-of-the-box integration with Project Server 2010. This will bring together project management and project accounting for mid-sized project-driven organizations through functionality that reduces redundant data entry, provides synchronization of project and accounting information, as well as the creation and viewing of budgeting and net profit information. This release continues a long history of Project and Dynamics integrations beginning with the 2003 release.

    So what’s next? Over the next few months, you’ll continue to see innovation coming from Microsoft, our partners and customers. We’d love to hear from you through our blog, forums and at events. In fact, this week, we’re one of the key sponsors for the PMI Global Congress conference in DC. So if you’re here, swing by our booth (#1001), try Project 2010 and tell us about your Project Management experiences! You can also visit and watch videos, download a free trial and get more product information.

    Arpan Shah
    Director, Microsoft Project

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