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How to set up a distribution list in Windows Live Mail and Hotmail

MSDN Blogs > The blog of Rob Margel - Windows Help > How to set up a distribution list in Windows Live Mail and Hotmail

How to set up a distribution list in Windows Live Mail and Hotmail

Rob Margel
9 Aug 2011 2:08 AM
  • Comments 24

In Windows Live Mail / Hotmail distribution lists (a group of email addresses that can be emailed at the same time) are setup and managed using Categories  and once you know that they are very simple to create and manage, here is how:

Windows Live Mail

1. Open Windows Live Mail and go into your contacts open contacts in Windows Live Mail
2. Press the Category button in the ribbon add a new category in Windows live Mail
3. Enter a new category name such as Friends and Family and  add people to the list  by simply clicking on them add contacts to a category
4. once you have added everyone you want to the list just press save. press save
5. now when you want to email all the people in that category just type it into a new mail and your new category should appear email a distribution list

If you are using Hotmail using a browser then it is a very similar process but differs a little

1. Open Hotmail in your browser and go into your contacts. open contacts in hotmail

2. To create a new category choose New category from the Categories  menu

create new category
3. Give your new category a name and then in the member s box, type in the names of the contacts you want to add, and when you have found the right ones simply click them to add them and press save. add members to the category

Learn more about  Windows Live and Hotmail

Rob

Technorati Tags: Windows Live,Hotmail


  • 24 Comments
Help and How-To, Windows Live, Hotmail
Leave a Comment
  • Please add 4 and 4 and type the answer here:
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Comments
  • Beverly
    23 Dec 2011 12:44 PM

    This was the fourth site we checked and the only one that made sense!  Thank you.

  • Pat
    7 May 2012 8:54 AM

    Many thanks.  Some of the other sites were useless

  • Backie
    22 Jun 2012 5:04 AM

    I have booked this site for future use.

  • Keith
    2 Jul 2012 8:07 AM

    Thanks for your help. I made my group. I sent out a "test" email to the group and asked them to reply to my email. The group I made numbered 67. Some of those replies to me, went to others in my grouping. I did make one big error. I did not put my group name into bcc, Therefore each member of my group got others addresses, however the main worry was that several got the replies that were sent back to me. I am not the cleverest with computers. Kindest. Keith    

  • Colleen
    19 Jul 2012 6:37 PM

    I booked this site for future reference. I just wish I could print it out! Thanks so much for making it understandable.

  • g fox
    5 Aug 2012 3:36 PM

    BUT how do I then look at my new category group list and perhaps edit or add to it? I have windows 7 and cannot figure this out. Have had hotmail since 1997 and this is first time I cannot look at my groups.

    yes your page is clear but no solution for me.

  • Laila
    27 Aug 2012 5:14 AM

    Hotmail just completely changed its lay out and it is impossible to just typ in e-mail addresses into contacts. Does anyone have any tips?

  • nicholl_jane@hotmail.com
    20 Sep 2012 3:45 AM

    I cannot set up a group on my hotmail using your guide.  When I go to contacts I get a red page which does not allow me to see the drop down menu you talk about.  I have tried other help sites too and they do not work either.  I can create a group name but not add names.

  • chile
    24 Sep 2012 3:29 AM

    it doesnt work

  • Rob Margel
    25 Sep 2012 1:14 AM

    Jane / Chile

    Feel free to drop me a line robmar@microsoft.com and maybe I can help a little more

    I did write this article a year ago and maybe something has changed recently, I need to check

    rob

  • Rich Morris
    2 Oct 2012 5:03 AM

    I have contacts with several emails, i want the list to include all emails for the contact how do we do that?

  • Mike
    14 Oct 2012 6:54 PM

    How do I add existing addresses to an existing contact group?  This is driving me crazy!  It should be easy!  I can be reached at MikeYork@Hotmail.com

  • Annoyed
    26 Oct 2012 7:17 AM

    Hotmail has changed the contacts page format...none of this applies.

    It is now impossible to edit a group list, you can create as many groups as you want..but you CANNOT edit the content!!!

  • lynne
    30 Oct 2012 12:04 AM

    I made the dist list as per the above instructions.  When I want to send an email it just pops it into OUTBOX and I can't send it.  What the heck is wrong, please help me, I hate this Windows 7.

  • lynne
    30 Oct 2012 12:09 AM

    I made the dist list as per the above instructions.  When I want to send an email it just pops it into OUTBOX and I can't send it.  What the heck is wrong, please help me, I hate this Windows 7.

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