SharePoint 2013 Workflow-Collect Data from a user and other actions missing

SharePoint 2013 Workflow-Collect Data from a user and other actions missing

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I got tapped to help with an internal project to upgrade a couple of custom site templates from SharePoint 2010 to SharePoint 2013. No big deal right? I'll just create a new site in SP2010 off of the original template, content DB attach it to 2013, and then export the template again. Well, it looks like I found a couple hiccups in the RTM upgrade process, that didn't let me do what I want with these templates. (The PG has them and is investigating) So, I'm stuck manually recreating them.  One of the big pieces of the site is a workflow for tracking changes and states of items in a list. (Warning, I RARELY create SPD workflows.) I created a new workflow and starting clicking away. I got about 20 steps in, and couldn't get SharePoint Designer 2013 to create a "Collect Data" action. After doing some digging, it looks like there is a big list of workflow actions that were part of SharePoint 2010 that are no longer part of SharePoint 2013. The list is pasted below, along with a source link. Fear not though. SharePoint 2013 still allows users to create workflows on the SharePoint 2010 platform. If you need these legacy actions, make sure you select the "Platform Type" as SharePoint 2010 when you create the workflow. You cannot change the platform type once the workflow is created. I found this out the hard way. Sad smile 

 

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Source Link: http://msdn.microsoft.com/en-us/library/jj728659.aspx 

The following features are available only on the SharePoint 2010 Workflow platform:

  • Actions:

    • Stop Workflow

    • Capture a Version of the Document Set

    • Send Document Set to Repository

    • Set Content Approval Status for the Document Set

    • Start Document Set Approval Process

    • Declare Record

    • Set Content Approval Status

    • Undeclare Record

    • Add List Item

    • Inherit List Item Parent Permissions

    • Remove List Item Permissions

    • Replace List Item Permissions

    • Lookup Manager of a User

    • Assign a Form to a Group

    • Assign a To-Do Item

    • Collect Data from a User

    • Start Approval Process

    • Start Custom Task Process

    • Start Feedback Process

    • Copy List Item (SharePoint Designer 2013 supports only the document-copying action.)

  • Conditions:

    • If current item field equals value

    • Check list item permission levels

    • Check list item permissions

  • Steps:

    • Impersonation Step:

  • Data sources:

    • User Profile lookup

  • Other features:

    • Visio integration

    • Association Column

    • Content Type Association for reusable workflow

    • 'Require Manage List/Web Permission' feature for list/site workflow

    • Globally reusable workflow type

    • Workflow visualization option

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  • We have realized that there a lack of some specific workflow actions as well within SharePoint Workflow. We are working to extend and enhance this functionality without the constraints of the specified version you are using. We will be attending MMS this year as a Microsoft Partner to talk about this function of the Decisions Workflow Automation Platform. Feel free to check us out at www.decisions.com and find our contact info there to get in touch and learn more. Sound off in the comments below as well if you want to start a conversation.

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