Few common scenarios how can I get my required search result ?
There are few tips or steps which one need to take in order to get the result one is after.
Improve search engine relevancy
For example:http://marketing/boston/Q2_2013_sales.docx is much better than http://mktg/bosq213sls.docx
Enhance with stuff outside the engine
Manually define the top 20-30 items that users will search on things like:
Use Definitions : Definitions are a great way to:
Clean up your titles
The Title property is important and it’s often wrong SharePoint will use title property for searching and weights it heavily. But wait…there’s more! Since Title is often either wrong or blank, SharePoint sometimes attempts to ‘fix’ this :
Actually a *feature* of SharePoint 2007/2010/2013!
“Optimistic Title Override” in SharePoint 2007/2010
“Schema Sensitive Metadata Extractor” in SharePoint 2013 This feature takes the first sentence of the document instead of the actual title property
net stop osearch14
net start osearch14
Review search reports and end-user feedback
Based on feedback, REVISE things
Improve the overall experience
Map a Crawl property to a refinable managed property
Enable a term set for faceted navigation (http://blogs.msdn.com/b/faceted_navigation_in_sharepoint_2013/archive/2012/11/23/configure-faceted-navigation-for-a-product-catalog-in-sharepoint-2013.aspx)
Managed property name
Data type for mapping.
RefinableDate00 - RefinableDate19
Values contain dates.
RefinableDecimal00 - RefinableDecimal09
Values contain numbers with maximum three decimals.
RefinableDouble00 - RefinableDouble09
Values contain numbers with more than three decimals.
RefinableInt00 - RefinableInt49
Values are whole numbers.
RefinableString00 - RefinableString99
Values are strings. This includes values that use the data type Text, Person or Group, Managed Metadata, Choice and Yes/No
Understand the 4 out of the box configured result sources:
Add more as needed…examples:
Terms used in SharePoint Search
Indexing (also known as crawling) is when the search engine processes content and catalogs the key attributes and contents of files
Querying is the action of looking at the index to see if there are any items that meet the search criteria specified by the user Search results are what the search engine returns after a query is passed to it
Federation is the action when one search engine passes a query on to another search engine to provide search results without having to index the same content source
Example: Wikipedia, Amazon, and Bing can provide results this way
Search Refiners enable a user to visually filter search results
Query Rules, which were formerly configured as keywords, allow you to define conditions (like what word someone is searching on) and specify corresponding actions
Promoted results, which were formerly known as best bets, allow you to specify that certain items should always be shown at the top of the search results for specific keywords entered by the user.
For example, if a user searches for the word sales, you can have the sales team site show up at the top of the list of search results.
Crawled properties are metadata that is extracted from items during content indexing. Metadata can be structured content (such as the name of the author of a Word document) or unstructured content (such as the language in which the content is written).
Managed properties have metadata that is either automatically created by SharePoint or created by a search administrator. Crawled properties are mapped to manage properties so that they can be used as search refiners and can be used to sort search results.
Entity extraction is the process of SharePoint search parsing content during the crawl process and dynamically building search refiners. One example of this is the built-in “Company name extraction” process where SharePoint can create a refiner based on a list of company names.