As a "technical evangelist", I should say that I spend most of my time within Visual Studio. Reality is that I spend most of my time within Outlook, which has become my main source of information - Through emails, mailing lists, and rss feeds.
To survive in my jungle of information items, I heavily use Categories. This post explains how I have implemented a few little macros that allow me to have a menu bar with my most-used categories, at 1-single-click distance of any actions. It looks like this:
(You can apply your category selection to multiple items)
Sub UrgentAndImportant() Call updateCategoryMain("01 Emails - Urgent+Important")End Sub
Function updateCategoryMain(cat As String)
Dim myOlExp As Outlook.Explorer Dim myOlSel As Outlook.Selection Set myOlExp = Application.ActiveExplorer Set myOlSel = myOlExp.Selection Dim i As Integer For i = 1 To myOlSel.Count Call updateCategory(myOlSel(i), cat) Next i
Function updateCategory(mi As Object, cat As String)
Dim pos As Integer pos = InStr(1, mi.Categories, cat, vbTextCompare) If pos > 0 Then a = Left(mi.Categories, pos - 1) b = Right(mi.Categories, Len(mi.Categories) - pos - Len(cat) + 1) res = a & b mi.Categories = res Else mi.Categories = mi.Categories + "," + cat End If mi.Save
updateCategoryMain and updateCategory are used to set the categories. You can keep them as they are (or make them more robust, if required).
urgentAndImportant is the name that I have chosen for the macro that sets the category of an item to "01 Emails - Urgent+Important". This corresponds to the name in my category list under Actions / Categories / All Categories...
Just do the same for the categories that you would like to have on your menu bar.
In Outlook, click Tools / Customize / Toolbars Tab and create your new menu bar by clicking New....
Under Commands select Macros and chose the macros you have defined. Drag each of them on your new menu bar.
Right-clicking on the new buttons, you will be able to change them upon your wishes. What I did was
Last step, is to sign your macros. Outlook per default disables the execution of Macros - For security reasons.
To allow the execution of your macros, you have to sign them and let Outlook know that he can trust your signature.
This is what I have done:
The first time you run your macros, tell the system to always trust your signature.
Your are done! Enjoy your new menu bar!