There’s all sorts of information that schools need to provide to parents, and traditionally this has resulted in copious amounts of paper being given to students to put in their bag, often never to be seen again! Increasingly schools have turned to their websites, or even social networking sites like Twitter, to distribute this information but sometimes there are things schools need to distribute, but don’t want to make fully public. Let’s take a look at how we can enable parent access to SharePoint Online using PALs.
What sort of information am I talking about? Here’s a few examples:
There is a lot of jargon in the IT world, so to make it easy here’s a few definitions:
Enabling this functionality can be done in three simple steps:
Keep in mind that once you invite external users to your site, it is easy to grant them permission to other sites. Ensure that you know the identity of users who are invited through e-mail and consider confirming their identity before granting an external user access to content.
An external user invitation can be accepted only one time. The invitation email can be forwarded to another recipient who can use the invitation to access the SharePoint site. However, after the e-mail invitation has been accepted, it expires.
If you attempt to invite an external user to use your site when your company has set SharePoint Online to deny external users, you will see a note in the Share Site box that that says, “Invitations to users outside your organization are currently disabled.”
To use an email address, such as *.contoso.com, to log on to a SharePoint Online site, the email address must first be associated with Microsoft account. You can register an email address with your Microsoft account by following the steps at this website.
You can read up on this topic in a few different places: