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Improvements to multi-page document support in Visio 2010

Improvements to multi-page document support in Visio 2010

  • Comments 22

In this post, we’ll talk about the improvements we’ve made in Visio 2010 to make it easier to work with multi-page documents. With these changes, Visio provides more control when you copy and paste shapes between pages, as well as more efficient page tab management and navigation.

Copying and pasting shapes

The biggest change with copy/paste is that if you copy shapes from one page and paste them to another, the shapes will paste to exactly the same location as on the first page. In prior versions of Visio, the shapes would always paste to the center of the window. This change makes it easier to make an identical copy of a page or to create a multi-page document that has incremental changes between pages. For example, you might have a series of flowcharts that begin with the same set of steps or a storyboard that walks through a UI design.

If you want the pasted shapes to go to a certain location on a page, rather than to the position they were copied from, you can right-click on the page at the location you want them to be placed, and choose “Paste” in the right-mouse menu. The shapes will paste to the spot where you right-clicked:


Managing page tabs

We’ve made several improvements to the page tabs to make them easier to use and more consistent with the sheet tabs in Microsoft Excel.

First, there is a new Insert Page button at the end of the page tabs, which lets you quickly add a series of pages to the end of the page tab order:


If you right-click on a page tab and choose Insert Page, the new page is inserted immediately after the page tab you right-clicked on, rather than at the end of the tab order. So you can insert the page where you want it, rather than having to add the new page at the end before dragging it to the desired location:


Since the settings in the Page Setup dialog box apply to the currently active page, we’ve added the Page Setup command to the page tab’s right-mouse menu to provide quick access to that page’s settings:


Pages in Visio can be either foreground or background pages. Foreground pages are the pages you build your diagram on. Background pages have special behaviors and are intended as a place to put objects that you want to appear on multiple foreground pages. To help you distinguish between background and foreground pages, the names on background page tabs are italicized as a hint that they are different:


Right-clicking on the forward/backward navigation buttons to the left of the page tabs brings up a menu of all of the pages in the document, so you can move quickly from one page to another:


Finally, if you want to make all the pages in your document the same orientation or size, you can apply the same setting to all of them at once, instead of having to set it for one page at a time. Click on the Orientation or Size buttons on the Design tab in the ribbon, and then right-click on the setting you want in the menu. Choose to apply it to all the pages in your document or only the current page:


All of these improvements were in direct response to feedback we heard from customers, so please continue providing us with more great feedback. Drop us a comment on the blog or use the Send a Smile feature in the Visio 2010 Beta to let us know what you think.

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  • Are you kidding - the ribbon idea is cumbersome.  There is no longer a copy page feature so you can duplicate the drawing on another tab, lines do not raw straight and have a mind of there own.

    Things were fine the way they were.  Improve existing features or add subtle one, but turning this upside down on its head was in poor form.

    At least give me a classic or ribbon menu option.

  • How may pages can I open in one (1) visio file?

    I use Visio for making instruction drawings for 1000 different shapes a machine should cut into our product. It would be nice to have that in one single file.


  • Can I have multiple templates in one visio workbook?  I'm attempting to have a UML diagram (with UML template) and a database diagram in the same workbook - different pages of course.

  • how do i navigate between these tabs via keyboard??please reply me on

  • I'm having trouble adding a header/footer to a multi page Gantt Chart in Visio without having the chart block the header/footer.

  • Thanks, the "Right-clicking on the forward/backward navigation buttons" was the kind of tip I was looking for (it can be pretty hard to read that microscopic font on the sheet tabs).  It would be nice if the View tab on the ribbon had a "Sheet" section similar to the "Window" section.

  • Hi - I have a query on Visio 2010 and thought would check with the group. I am currently working with a Healthcare Client where we need to convert huge Business Process Models to Visio.

    1. Is there anyway to change the tab color in Visio 2010 ?

    2. If I have multiple tabs in one visio file, is there a way to do mass change for document characteristics for example, Zoom, Page Size, Theme etc.

    Highly appreciate any help.

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