SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

Mark Kruger, SharePoint MVP — Thu, 16 Mar 2006 03:29:40 GMT

Some additional information here: http://www.sharepointblogs.com/mkruger/archive/2005/03/18/1500.aspx

"Heute" in berechneten Feldern

Sharepointers.de — Thu, 16 Mar 2006 11:22:21 GMT

Hallo zusammen,
oft wurde diese Frage schon gestellt, bis jetzt wußte leider keiner eine Antwort. Chris...

re: SharePoint TODAY field and calculated fields...

rachel — Thu, 16 Mar 2006 19:09:53 GMT

I have been using this trick for quite a while and it has been really useful. I first spotted this on Mark Kruger's blog http://www.sharepointblogs.com/mkruger/archive/2005/03/18/1500.aspx.

The drawback is "the formula will not calculate all list items on refresh but rather by the addition and deletion of a new Today column or by editing each of the list items individually. However, you can code this to make it more dynamic..."

re: SharePoint TODAY field and calculated fields...

Neil — Mon, 20 Mar 2006 15:23:23 GMT

Nice workaround - I am hoping that filter formulas are seriously addressed in v3. But, in the mean time, this trick got me a gold star from the office manager when I fixed her admin subsite. And we all know that office managers secretly run the world.

Neil Bailey
training specialist / web monkey / it wonderboy

re: SharePoint TODAY field and calculated fields...

Marc — Wed, 12 Apr 2006 14:41:43 GMT

This is all very well and may (or may not) work correctly - however, this is completely useless from a support point of view as the next person to edit the list wont know how [Today] has been faked so may inadvertently break this formula or try and replicate it (not knowing about this trick).

re: SharePoint TODAY field and calculated fields...

KRAYSCO — Tue, 25 Apr 2006 00:03:14 GMT

This workaround works fine for new lists however I have a list already containing hundres of list items. The following solution works much better for me:

Create a new calculated field (FilterDate) and use the original Date field as the input source and then add the formula. In my case, I used "= [Document Date] + 31" as the formula. Set the output type to date. Then I set my filter up so that FilterDate >= [Today]

Enjoy!

re: SharePoint TODAY field and calculated fields...

keren sar-el — Tue, 26 Dec 2006 19:38:50 GMT

Hi,

it is a great tip. for some reason - when i'm using it now in sharepoint V3 - it seems that the calculated column which is based on Today doesn't show the righ value (it seems the calculation use the value of the day in which i created the column or the item as Today, and is not changed dynamically...)

is it so?

v-kesar@microsoft.com

re: SharePoint TODAY field and calculated fields...

Sam — Fri, 19 Jan 2007 11:45:03 GMT

@keren sar-el: as rachel said higher up in these comments:

"The drawback is "the formula will not calculate all list items on refresh but rather by the addition and deletion of a new Today column or by editing each of the list items individually. However, you can code this to make it more dynamic..."

March 16, 2006 12:09 PM "

re: SharePoint TODAY field and calculated fields...

Gold8899 — Fri, 27 Apr 2007 21:12:09 GMT

Now that we all know all the way to the point the calculated field does not refesh automatically, and "needed to code it to make it moredynamically..." now, it stops here... Any solution to make it more dynamic???? I am sure a lot of people would like to find out!

re: SharePoint TODAY field and calculated fields...

Martin — Wed, 30 May 2007 12:03:22 GMT

Hi there,

I also can't find any explanation anywhere of the coding required to make refreshing more dynamic...

I'm beginning to think that there is some inside joke about something really obvious :-) Please, please tell us how?

re: SharePoint TODAY field and calculated fields...

Brenden — Wed, 13 Jun 2007 09:43:34 GMT

Hi, Can someone post the workaround again? This blog site has been shut down!

Many thanx,

Brenden

re: SharePoint TODAY field and calculated fields...

T. — Sat, 28 Jul 2007 22:46:52 GMT

I seriously can't believe Microsoft created a product that does not allow calculations on today. Are they smoking crack?

re: SharePoint TODAY field and calculated fields...

Ed — Fri, 03 Aug 2007 21:47:01 GMT

This trick no longer works. I just tested it with the most recently install of wss v3.

re: SharePoint TODAY field and calculated fields...

J. Mills — Fri, 03 Aug 2007 23:42:47 GMT

It's my understanding that the drug of choice in the Seattle area is heroin, not crack. :-P

re: SharePoint TODAY field and calculated fields...

Tim — Sat, 04 Aug 2007 01:57:34 GMT

This little piece of code worked fine for calculating a running today of days...

=IF([Completion Date]-[Start Date]<0,"0",IF([Completion Date]-[Start Date]=0,"1",[Completion Date]-[Start Date]))

re: SharePoint TODAY field and calculated fields...

Maria — Mon, 06 Aug 2007 21:46:40 GMT

Any updates about making the calculated field to refresh automatically?

Thanks a lot for the advice.

Regards,

Maria

re: SharePoint TODAY field and calculated fields...

gina — Mon, 20 Aug 2007 17:24:33 GMT

I second Maria's request. I'm displaying a different image depending on the date difference from TODAY. The logic works fine, but it only evaluates if I open a list item and save it (I don't make any edits).

It seems that the calculation is not applied when you open the list but only when each record is "edited".

Any help would be appreciated!

re: SharePoint TODAY field and calculated fields...

Adam — Tue, 28 Aug 2007 12:11:17 GMT

I tried the above fix, the one submitted by chris johnson and it worked fine for me. The dates dont remain static, i added it last friday when the date was the 24/08/2007, and i've checked it today 28/08/2007 and its actually changed the date.

Great help, thank you

Sharepoint Services 2003 - Workaround for filtering on today's date

BrianRudloff.com — Thu, 30 Aug 2007 15:52:49 GMT

Sharepoint Services 2003 - Workaround for filtering on today's date

BrianRudloff.com — Fri, 31 Aug 2007 17:09:44 GMT

Sharepoint Services 2003 - Workaround for filtering on today's date

re: SharePoint TODAY field and calculated fields...

SergIO — Tue, 25 Sep 2007 17:20:11 GMT

It didn't work for me. I've tested it with sharepoint v3 and it doesn't work. The date remains static... Any other idea?

re: SharePoint TODAY field and calculated fields...

daveclark — Thu, 04 Oct 2007 18:23:01 GMT

it worked for me, but I'm getting negative days for recent posting, ie today-created = -ve. I guess this is because today is defaulting to 12:00 or 00:00. I'll check tomorrow, when this should filter out.

This Much I Know - » Expiry columns and the [Today] value in SharePoint 2003 *

Mon, 22 Oct 2007 14:39:08 GMT

PingBack from http://www.thismuchiknow.co.uk/?p=36

re: SharePoint TODAY field and calculated fields...

Softplay — Mon, 05 Nov 2007 16:53:12 GMT

No scary experiences using this workaround. When MS does not want us to use Today/Me in calculated column, there should be a reason for it??

re: SharePoint TODAY field and calculated fields...

Samuman — Tue, 27 Nov 2007 03:35:14 GMT

I have used the above method to get todays date fine, but what if I want to display date and time not just the date (much like the MySQL function NOW())? 'Today' function seems to only get the date. I am using the formula =IF([is completed?], TODAY) with the column returning a date AND time in the format dd-mm-yyyy 0:00 where dd-mm-yyyy is today's date but 0:00 is not the time the field was calculated. I want 0:00 to reflect the time the field was calculated. Any help? Seems like Microsoft makes this process stupidly difficult!

re: SharePoint TODAY field and calculated fields...

Bill C — Thu, 24 Jan 2008 22:53:13 GMT

I have tried this workaround and it appears to work. However when you export to EXCEL 2003, the field with the reference to "Today" displays "=#REF!". When I try to manually update the cell I get a message that the column is "read only" and cannot be modified. Any further suggestions?

re: SharePoint TODAY field and calculated fields...

Mike Thomas — Wed, 05 Mar 2008 22:10:02 GMT

I have another method for accomplishing this. This method only allows you to calculate the calendar documents for one week from the current day.

Column 1. – The “Today” column. You have to create a column of whatever type, but make sure that you call it “Today.” I just accept all default values. You will use this column for the next column and then delete it there after. If you ever have to change another column that depends on the existence of this column you will have to add it back in.

Column 2 - The “TodayPlus” column. This column is used to calculate the end of your week. Feel free to change from 7 to how ever many days you would like to show your Calendar Events until. 30 or 31 would work too for Monthly Views.

=DATE(YEAR(Today), MONTH(Today), DAY(Today)+7) format as Date and Time - Date Only.

Now go ahead and delete that “Today” column so your “TodayPlus” column will work.

Column 3 – This final column is a Yes/No column, call it "IsCurrentWeek." Based on your Start Time entered of your Calendar Event. It does a comparison of the previous Column “TodayPlus.” If your event StartTime is less than seven days from the current day, then it will return a “Yes” value.

=[Start Time] < TodayPlus

Finally, on your Calendar view on your home page or wherever you placed the Calendar Web Part, Modify the Shared Web Part and you will be prompted with this window.

Select “Edit the current view” and then apply a filter to show items when column “IsCurrentWeek” is equal to “Yes.”

Done! Now go to your calendar web part and you should see only events that are happening within the time specified. By default, the Calendar Web Part will not show events that have occurred in the past. This little feature would have been nice to include though huh?

Enjoy!!

re: SharePoint TODAY field and calculated fields...

Clayton — Wed, 12 Mar 2008 22:06:03 GMT

I have tried the above method, however the date of today appears to be 30/12/1899, any ideas?

We are on WSS 3.0

re: SharePoint TODAY field and calculated fields...

Obieg Dokumentow — Mon, 17 Mar 2008 01:10:02 GMT

In other language versions you should also use Today and Me names for columns although Sharepoint UI suggests using local names for these functions!

re: SharePoint TODAY field and calculated fields...

MattP — Mon, 24 Mar 2008 20:03:48 GMT

With WSS v3.0, I was using SPD workflow to get around this issue. (note, this may not work for you!)

Basically, you design a workflow that is "always looping".

1. Add a Number column called "heartbeat"

2. Create a workflow that fires when an item is changed (and put in a way to fire it once).

3. All this workflow does is wait 8 hours, and then add +1 to the "heartbeat" column value (which kicks off another copy of the workflow)

The catch? WSS v3.0 SP1 introduced a new bug which causes SPD workflows which fire "on edit" to fail. There is also a new problem with the "Wait until..." SPD activity. So, you will see one of 2 problems:

1. The "looping" workflow will "complete" after a certain # of loops. (ie - it never fires off after the heartbeat edit)

2. You will be "Waiting" forever

MS tells me this will be fixed around SP2 timeframe... we will see.

re: SharePoint TODAY field and calculated fields...

JeffR — Mon, 14 Apr 2008 22:39:34 GMT

Just tried it with WSS v2.0 and it works fine for me. It even refreshes.

re: SharePoint TODAY field and calculated fields...

MikeD — Thu, 22 May 2008 22:14:27 GMT

Regarding Mike Thomas' illustration above that includes the part:

=[Start Time] < TodayPlus

Where do you enter the formula in a yes/no value column?????? Please help if you know. Thanks

re: SharePoint TODAY field and calculated fields...

Mike Lin — Wed, 18 Jun 2008 09:30:30 GMT

Formula: DATE(YEAR(Today),MONTH(Today),DAY(Today))

STEP 3:

Edit "Today" Column created in STEP 1, and simply delete it.

STEP 4:

Create a new column, name it "IsFromToday". We want the answer Yes/No to filter out those "End Time" is later than "current date".

Create Column > Select Calculated (calculation based on other columns) > Data Type: Yes/No

Formula: [End Time]>TodayPlus0

----- PART 2 -----

STEP 5:

Create a new column, name it "Today". Just accept all default values (single line of text).

STEP 6:

Create a new column, name it "TodayPlus90". This is to define the "current date + 90" date.

Create Column > Select Calculated (calculation based on other columns) > Data Type - Date & Time, Date Only.

Formula: DATE(YEAR(Today),MONTH(Today),DAY(Today)+90)

STEP 7:

Edit "Today" Column created in STEP 5, and simply delete it.

STEP 8:

Create a new column, name it "IsIn90Days". We want the answer Yes/No to filter out those "Start Time" is earlier than "current date + 90" date.

Create Column > Select Calculated (calculation based on other columns) > Data Type: Yes/No

Formula: [Start Time]<TodayPlus90

----- PART 3 -----

Now it is ready to set filters.

STEP 9:

[IsFromToday] [is equal to] [Yes]

[and]

[IsIn90Days] [is equal to] [Yes]

Click OK. You will get a calendar display items from today over the next 90 days!

re: SharePoint TODAY field and calculated fields...

Mike Lin — Wed, 18 Jun 2008 09:32:42 GMT

Based on Mike Thomas's method in message (March 5, 2008 2:10 PM), I found the workaround. Steps below are for those who want to show the calendar document in the next 90 days from current date, for example. There are two parts to be done, 1st is to filter out those "End Time" is later than "current date", 2nd is to filter out those "Start Time" is earlier then "current date + 90" date.

----- PART 1 -----

STEP 1:

Create a new column, name it "Today". Just accept all default values (single line of text).

STEP 2:

Create a new column, name it "TodayPlus0". This is to define the "current date".

Create Column > Select Calculated (calculation based on other columns) > Data Type - Date & Time, Date Only.

Formula: DATE(YEAR(Today),MONTH(Today),DAY(Today))

STEP 3:

Edit "Today" Column created in STEP 1, and simply delete it.

STEP 4:

Create a new column, name it "IsFromToday". We want the answer Yes/No to filter out those "End Time" is later than "current date".

Create Column > Select Calculated (calculation based on other columns) > Data Type: Yes/No

Formula: [End Time]>TodayPlus0

----- PART 2 -----

STEP 5:

Create a new column, name it "Today". Just accept all default values (single line of text).

STEP 6:

Create a new column, name it "TodayPlus90". This is to define the "current date + 90" date.

Create Column > Select Calculated (calculation based on other columns) > Data Type - Date & Time, Date Only.

Formula: DATE(YEAR(Today),MONTH(Today),DAY(Today)+90)

STEP 7:

Edit "Today" Column created in STEP 5, and simply delete it.

STEP 8:

Create a new column, name it "IsIn90Days". We want the answer Yes/No to filter out those "Start Time" is earlier than "current date + 90" date.

Create Column > Select Calculated (calculation based on other columns) > Data Type: Yes/No

Formula: [Start Time]<TodayPlus90

----- PART 3 -----

Now it is ready to set filters.

STEP 9:

[IsFromToday] [is equal to] [Yes]

[and]

[IsIn90Days] [is equal to] [Yes]

Click OK. You will get a calendar display items from today over the next 90 days!

re: SharePoint TODAY field and calculated fields...

Mark Fergason — Wed, 16 Jul 2008 22:20:28 GMT

Seems that you guys are making this harder than it has to be. I have SPS 2003. To view the past 30/60/90 days, this is what I do:

Create a column called view. Calculated field, date only. The formula should be:

Created+90 or

Modified+90 or

create your own date field called Date; Date+90

Then set the filter to: view >= [Today]

That seems to do the trick for me.

re: SharePoint TODAY field and calculated fields...

Mike Lin — Tue, 22 Jul 2008 06:17:08 GMT

Though the workaround does work the first time, a month later I found the calendar does not update the date of "Today" by itself. It always treat the date on which you create/update the columns (TodayPlus90, TodayPlus0.. etc) as "Today".

If SharePoint has a system-reserved variable that represents system's real current date, probably the workaround can be a solution. Otherwise, it seems not a good one. :-(

Any idea from anyone?

re: SharePoint TODAY field and calculated fields...

Christophe — Sat, 16 Aug 2008 18:41:29 GMT

On my blog I show an easier way to achieve the same result as this “Today” trick:

http://pathtosharepoint.wordpress.com/2008/08/14/calculated-columns-the-useless-today-trick/

re: SharePoint TODAY field and calculated fields...

Christophe — Sun, 24 Aug 2008 05:20:40 GMT

More about the "Today" trick on my blog:

http://pathtosharepoint.wordpress.com/2008/08/14/calculated-columns-the-useless-today-trick/

re: SharePoint TODAY field and calculated fields...

Christophe — Tue, 26 Aug 2008 18:29:34 GMT

I have posted on my blog more details about this "Today" trick:

http://pathtosharepoint.wordpress.com/2008/08/14/calculated-columns-the-useless-today-trick/

Also a workaround using the Data View Web Part and JavaScript:

http://pathtosharepoint.wordpress.com/2008/08/25/a-countdown-for-tasks-lists/

re: SharePoint TODAY field and calculated fields...

SharePoint Novice — Wed, 27 Aug 2008 20:56:25 GMT

I am a SharePoint novice, and I'm using WSS 3.0. I have to come up with a way to only show ONLY the current month's events in the summary view of the calendar web part.

I have tried both examples that Mike Lin and Mike Thomas have posted and neither one seems to work for me.

This is an example of what my output looks like when using Mike Thomas' example:

9/1/2008 12:00 AM Labor Day

IsCurrentMonth: Yes

TodayPlus: 9/27/2008

9/18/2008 12:00 AM Birthday One

IsCurrentMonth: Yes

TodayPlus: 9/27/2008

2/1/2010 12:00 AM Birthday Two

IsCurrentMonth: Yes

TodayPlus: 9/27/2008

2/3/2010 12:00 AM Birthday Three

IsCurrentMonth: Yes

TodayPlus: 9/27/2008

I opted to show the IsCurrentMonth and TodayPlus fields in the sumamry view so that I could verify what value was being returned.

Does it matter that my events do not have a 'Start Time' because they are All Day Events?

Can anyone help me out with this? It's literally driving me insane! ;)

Thanks!

re: SharePoint TODAY field and calculated fields...

Benki — Mon, 06 Oct 2008 14:18:02 GMT

Hi all,

I am using [Today] as a calculated field in one of the column.

My requirement is I have to list the items Which are due in this month and which are due in next month automatically.

i have used the confition

Month[Today] to list the items for the current month &

MONTH(Today)+1=MONTH([DepartureDate]--> is to list the next month items.

But every month i have to create [Today] column and delete it so to work this properly. Is there any work around for this? Please let me know asap

with best regards,

Benki

re: SharePoint TODAY field and calculated fields...

A Webb — Tue, 07 Oct 2008 16:16:07 GMT

I am setting up a calendar and I want a list of events for today by the room.

I would like to either add a sort/filter/group to the Current event function already in SharePoint.

Is there a way to do this?

I have found some calcs for showing the event for today but I have many recurring items. These do not show the correct date in the Current Eventy view. They show the first date of the recurring item. (Begin date)

re: SharePoint TODAY field and calculated fields...

GerryDivya — Wed, 15 Oct 2008 11:47:01 GMT

Hi benki

I am not able to use Month[Today].... in my calcukated column(formula)can i know what the problem will be.

re: SharePoint TODAY field and calculated fields...

Sanooj VS — Thu, 16 Oct 2008 11:08:48 GMT

I created a column Birthday in calenderlist and the type of information column given as "calculated"

And the formula i given as this

=IF((DATE(MONTH(Today),DAY(Today))==(DATE(MONTH(DOB),DAY(DOB)))

and the data type returned from this formula as Yes/No

But am getting the error is ""The formula contains a syntax error or is not supported.

Troubleshoot issues with Windows SharePoint Services""

is this formula is right???

re: SharePoint TODAY field and calculated fields...

BSNET — Wed, 12 Nov 2008 14:06:34 GMT

Im using the following Round((([END TIME] - [START TIME])*24),1) to work out the duration of an appointment in a calculated field within a calendar list. All works well until the user makes the appointmet a reacuring meeting then the furmula works out the entire duration. How can i break this down or divide by the number of occurances

re: SharePoint TODAY field and calculated fields...

Cris D — Thu, 04 Dec 2008 08:18:47 GMT

How to optionally update a date column:

Follow Steps in main blog to create the Today column.

Create two more columns:

1) Update Modified Date? column:

Choice: Yes || No :Set default to the desired value (default to update automatically or not)

2) Calculated column:

Calculated field:

=IF([Update Modified Date?],Modified,Today)

Data to return: Date and Time

The all the authors need to do is check the box: to select whether to update the field to "today" or leave it as the last set value.

re: SharePoint TODAY field and calculated fields...

Jen — Tue, 16 Dec 2008 23:18:57 GMT

The work around works fine at first until the next day. Is there a way to get the deata to "refresh" automatically so that the function continues to work? Thanks!

re: SharePoint TODAY field and calculated fields...

akshaya P — Fri, 19 Dec 2008 13:37:40 GMT

In my workflow i need to send a mail with date value (19/12/2008),but it displays like

19/12/2008 12.00AM.

even while creating itself,i created this DATE column as date only in my list .

how to display this date without time?

Plz help me.

re: SharePoint TODAY field and calculated fields...

Lauren — Mon, 02 Mar 2009 18:36:01 GMT

I know this doesn't have to deal with the TODAY function, however it is a calculated column with the date format (date only, not time). I am trying to use this field as the "End Date" in a calendar view of the list, however, I keep getting an error. Can somebody take a look at my formula and tell me what I am doing wrong?

=IF(AND(Approval_Status="Approved",[Target Release Date]>0),[Target Release Date],IF(AND(Approval_Status="Pending",[HRSM Desired Release Date]>0),[HRSM Desired Release Date],""))

*Note: Target Release Date and HRSM Desired Release Date are both "Date" columns in my list. I use the "" if Approval Status isn't equal to "Approved" or "Pending," so the Targeted (this formula's column) Release Date equals nothing instead of the goofy 1899 date SharePoint defaults to.

Aging Calculated Fields in SharePoint

Community Blogs — Thu, 19 Mar 2009 07:55:34 GMT

A common question I get and SharePoint challenge is to show the age of something in SharePoint. A typical

Use Lookup Column in Calculated Column

Benjamin Gemperle — Tue, 21 Apr 2009 12:29:12 GMT

You can use the same trick to use the ID of a Lookup Column in a calculated Column.

re: SharePoint TODAY field and calculated fields...

smvpegb — Wed, 29 Apr 2009 01:41:33 GMT

Thanks a lot you save me a lot of time

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SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

&quot;Heute&quot; in berechneten Feldern

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

Sharepoint Services 2003 - Workaround for filtering on today's date

Sharepoint Services 2003 - Workaround for filtering on today's date

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

This Much I Know - » Expiry columns and the [Today] value in SharePoint 2003 *

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

re: SharePoint TODAY field and calculated fields...

Aging Calculated Fields in SharePoint

Use Lookup Column in Calculated Column

re: SharePoint TODAY field and calculated fields...

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