SharePoint Tips #1 - Document Library folders

Avoid Folders in Document Libraries

Paul Schaeflein's SharePoint Experience — Thu, 07 Jul 2005 23:43:19 GMT

SharePoint Document Libraries and Folders

Point2Share — Fri, 08 Jul 2005 14:00:20 GMT

Interesting discussions&nbsp;(Mart Muller) here and (Edward Ferron) here about SharePoint Document Libraries,...

re: SharePoint Tips #1 - Document Library folders

Bob Mixon — Fri, 08 Jul 2005 19:41:28 GMT

Edward,

I like it and agree. One other problem with nested folders is the URL length. I have had users who want to add a link to a set of documents within a set nested folders but the URL length exceeded 255, the maximum for a Links Web Part!

Bob Mixon

re: SharePoint Tips #1 - Document Library folders

Bob Mixon — Fri, 08 Jul 2005 19:46:44 GMT

Ed,

I have posted this article in the SharePoint Wiki for others to learn from! :)

http://bobmixon.xwiki.com/xwiki/bin/view/SharePoint/DocLibsAndLists

Bob Mixon

re: SharePoint Tips #1 - Document Library folders

esmemau — Sat, 09 Jul 2005 15:35:55 GMT

Edward,

Do you see folders as a necessity when storing large quantities of documents? Let's say you have 10,000 documents of the same type and with the same metadata that you want to store in a library. Isn't this a scenario where you would justify folders given the 2000 files per level suggestion by Msft? I'm currently working on a process that pushes files to SharePoint. Instead of a creating multiple document libraries with the same metadata structure, I'm leveraging folders to ensure that we do not violate the 2000 documents/level suggestion.

Thoughts?
Erik

re: SharePoint Tips #1 - Document Library folders

C Alcorn — Wed, 13 Jul 2005 23:50:25 GMT

I think there may be a problem with the recommended solution of using a combination of Web Part pages with Document Library Pages to create a structure to mimic nested folders. Doesn't the proposed solution only work with an even number of levels? I don't believe it will work if the structure I need is:

My Project Documents (web part page)
- Requirements (document library)
- Tech Requirements (web part page)
- various pdf, word, etc. files
- Business Requirements (web part page)
- various pdf, word, etc. files
- Documentation (document library)
- Tech Documentation (web part page)
- various pdf, word, etc. files
...

Only web part pages can contain document libraries and only document libraries can contain documents. Because a web part page cannot hold documents, the structure outlined in the above example cannot be accomplished.

Am I mis-understanding something? I am new to WSS and I am trying to design a nested structure for managing shared documents with user security at each level so I want to do it correctly.

Charlie

Nested Folder No-No's... My opinion and why I think they have their rightful place

Heather Solomon's Blog - Design, MCMS, SharePoint, CSS — Fri, 15 Jul 2005 05:15:06 GMT

re: SharePoint Tips #1 - Document Library folders

eferron — Sat, 16 Jul 2005 22:54:23 GMT

Sorry I ahve not been responding to the comments but here goes...

Esmemau:
I do not think SharePoint v2 is the right solution for this given scenario (these are just my thoughts, your sales team or other MCS resources may have different thoughts on this).

C Alcorn:
I am not sure I understand your question. It sounds like you are validating my thoughts, maybe I am reading this wrong. I am not suggesting even you mimic any thing nested (especially more than 2 levels deep). I am suggesting in most cases you flatten your structure and organize the structure using some type of view like a web part page. I still feel like I am missing something in your question, help me understand what I am issing here.

HTH

re: SharePoint Tips #1 - Document Library folders

C. Alcorn — Tue, 19 Jul 2005 07:01:37 GMT

I re-read your post and others and also did some experimenting and now I better understand your thoughts on avoiding folder nesting and the other options that are possible. My originial question was invalid. Sorry for any confusion I caused.

Charlie

And what about Document Folder Issues on WSS

Luis' Blog — Mon, 19 Sep 2005 01:12:18 GMT

How to make the contents of a folder within a document libraryaccessible to a view of a document library | keyongtech

Sun, 18 Jan 2009 19:39:31 GMT

PingBack from http://www.keyongtech.com/2027983-how-to-make-the-contents