Naming Your Outlook Quick Flags

re: Naming Your Outlook Quick Flags

SteveA — Tue, 28 Feb 2006 19:02:17 GMT

Hi Jensen
You mention search folders

I have just started to use categories in Outlook in conjunction with the search folders, and it is proving to be very useful.

I even figured that in the search folder criteria, under more choices, categories, you can have logical expressions, such as "and" and "or". So for example I have one search criteria that looks for "Microsoft" and "External", which helps me filter stuff out that is "Microsoft" and "Internal".

It would be nice to see brackets supported but I can live without that:-)

But the key thing for me is I move emails from my main mailbox, to a different pst file as a sort of archive process (and also as our enterprise sets a 100Mb main mailbox limit). But I can't copy the search folders across as well, so end up having to recreate them. Hope this will be improved in Office 12.

BTW - Are you going to continue with the entertaining blog after launch?

re: Naming Your Outlook Quick Flags

Jared Goralnick — Tue, 28 Feb 2006 22:54:13 GMT

That's an excellent tip on an underused feature. As an efficiency consultant, I'm constantly employing this feature with my clients...particularly if they're using a Getting Things Done approach to email organization.

My personal application is to have two flags:
(1) Follow Up
(2) Read Later

I use Follow up for the messages that'll take more than a couple minutes to get to and then I file those messages into an appropriate folder.

I use Read Later for good ideas I've seen while browsing my RSS feeds, newsletter mailings, tips from friends, etc.

The next important bit, which isn't discussed in that help article, is to create a custom search folder for each of the specific search flags that are used. I then place them in my favorite folders.

If anyone's interested feel free to ping me and I can write up a tutorial on more of how to do this... Cheers.

re: Naming Your Outlook Quick Flags

Hanford — Wed, 01 Mar 2006 06:49:26 GMT

Off topic, but thanks so much for turing off ClearType for your screenshots. I've blogged a bit about why <a href="http://blog.hanfordlemoore.com/2006/01/09/taking-screenshots-for-your-blog">Turning off ClearType when taking screenshots for a blog is a good idea</a>. Bravo.

Rename Quick Flags in Outlook

Tom Eppenberger's Blog — Wed, 01 Mar 2006 09:30:57 GMT

I use the Quick Flags feature in Outlook a ton, and have a different purpose for all five colors. Only...

re: Naming Your Outlook Quick Flags

Marc — Wed, 01 Mar 2006 18:01:47 GMT

Dude, Thunderbird has had colored flags for ages!
Maybe other mailprograms too but i only use Thunderbird :P.

re: Naming Your Outlook Quick Flags

Charles A — Thu, 02 Mar 2006 03:15:18 GMT

I use QuickFlags all of the time in 2003. What I find disapointing in 2003 is that if you use the outlook webclient setting QuickFlags is only an option in the IE version of the webclient. This seems like a silly limitation to me.

re: Naming Your Outlook Quick Flags

thrax — Fri, 03 Mar 2006 07:10:43 GMT

Shout-out to Macintosh Finder System 7

Rename Quick Flags in Outlook

Tom's Blog — Thu, 14 Sep 2006 00:02:04 GMT

I use the Quick Flags feature in Outlook a ton, and have a different purpose for all five colors. Only

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' + title + ' - ' + basename(imgurl) + '(' + w + 'x' + h +') — Sat, 06 Oct 2007 11:18:24 GMT

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