Jim Lamb : Microsoft

New Responsibilities

JimLamb — Wed, 07 Jun 2006 14:47:00 GMT

It’s been a while since I last posted, so I apologize for “going dark” to use the Microsoft parlance. I am now the program manager for Team Build as well as the acting program manager for Administration and Operations (excluding eventing, linking and area/iteration pathing). I’m working hard to ramp up on my new areas of responsibility and I hope you, dear reader, will feel free to contact me with any questions or comments you may have. We’re currently planning the features to include in our next release, so I’m especially interested in your feedback and suggestions in that context.

Re-thinking Presentations

JimLamb — Thu, 09 Feb 2006 17:06:00 GMT

Since joining Microsoft seven weeks ago, I've seen more PowerPoint presentations than I had seen in the previous five years. It quickly became apparent to me that the primary forms of communication at Microsoft are email and PowerPoint.

You may be familiar with Edward Tufte's scathing indictment of how PowerPoint is generally used to communicate information. I have, however, recently come across some presentations that I thought were terrific examples of using slides to compliment an oral presentation rather than serving as a teleprompter.

Dick Hardt's "Identity 2.0" presentation:
http://www.identity20.com/media/OSCON2005/

Lawrence Lessig's "Google Book Search" presentation:
http://www.youtube.com/watch?v=5l2nrbmBQXg

Lawrence Lessig's "Free Culture" presentation:
http://lessig.org/freeculture/free.html

You'll notice that Lessig uses a typewriter-style font that's quite a bit difference from Courier New. I haven't been able to get the actual font he's using, but here's one that works pretty well:

I find this style of presentation far more engaging than the usual deck of titles and bullet points. It may sound strange, but it actually reminds me of the bumps on Cartoon Network's [adult swim].

Have your own PowerPoint tips? Please share them by posting a comment here.

Scheduling Tips for Microsoftees outside of Redmond

JimLamb — Tue, 07 Feb 2006 16:59:00 GMT

While it's great to be able to live in an area like Raleigh-Durham and work for Microsoft, it does have its complications. To schedule meetings that include staff from both Raleigh and Redmond you have to keep the time difference in mind and, while Outlook has some features to facilitate this, it's not totally straightforward. So, here are some tips to help you juggle meetings across multiple time zones:

Use Outlook's Dual Time Zone Support

If most of your meetings are limited to participants in two time zones, this will go a long way towards simplifying your scheduling tasks. From Outlook's main menu select Tools, Options. Then click Calendar Options, then Time Zone. Here you can set a second time zone and switch back and forth between the two.

Use the Day or Work Week Calendar view to see the two time zones in the left margin. The corresponding context menu (right click on the time) gives you quick access to the Time Zone dialog where you can swap time zones.

Note that swapping time zones in Outlook changes the time zone in Windows as well.

Bracket your Work Day with placeholder Appointments

Create two recurring appointments for weekdays. The first should begin at midnight and end whenver you normally start work in the morning. The second should begin when you leave work at the end of the day and end at midnight. You can set the "Show time as" property to "Out of office". This will make your office hours much more obvious to those trying to schedule appointments with you.

Use Microsoft Time Zone

From the Microsoft Download Center:

Microsoft Time Zone installs as a small tray icon that allows you to specify as many as five cities to watch the time on while you are working on your computer. In order to schedule meetings and trip the Microsoft Time Zone application also lets you compare times at different places in the world without changing your system time.

This is a handy utility to refer to before you call someone in a different time zone to make sure that it's a reasonable time to call.

Use Office Communicator

It's handy to check someone's status on Communicator before giving them a call. It will give you a quick (though not always accurate) indication as to whether they are available, in a meeting, on the phone, or away from their desk. When I want to talk with someone in Redmond (as opposed to just sending them an email) I'll wait until they are Online in Communicator then IM them to see if they have some time to talk before calling them. It's not the same as strolling by their office and catching them at their desk, but it comes pretty close when I'm 3,000 miles away.

Have any scheduling tips for teams spanning multiple time zones? Please share them by posting a comment here.