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Productivity Links

I spent a lot of time this weekend thinking about links, but I couldn't come up with a really good set to put together. Then I was reading Paul Stamatiou's excellent post, How To: Cultivate That Killer Idea, and it made me think about the great productivity blogs that are out there.

I should mention that I'm a productivity aficionado. What that means is that I dream of finding the magic system that's eventually going to make me completely productive. I read productivity books and blogs, I watch videos and I listen to tapes. That said, I haven't hit on the perfect system for me. I get somewhat bored of keeping the same system going all of the time, which is, I guess, what makes being a productivity hobbyist so much fun.

So I've pretty much accepted the fact that I won't be as productive as I dream of being, but you know the old quote, "Winning is not everything - but making the effort to win is." The links listed below will help in your efforts to be more productive. Even if you only find a few things here that make sense for you, I think you'll find that you can be more productive.

  • 43 Folders - 43 Folders is one of the premiere productivity sites on the Web.From the site description: 43 Folders is an independent web site by Merlin Mann.Topics that come up a lot include: productivity and time management tips, “life hacks” to improve efficiency and get things off your mind, interesting Mac OS X programs and technologies, ideas about modest ways to improve your life and reduce stress, and cool or helpful shortcuts that make life a bit easier.
  • Lifehacker - Another great site. From their own FAQ: Lifehacker, the software and productivity guide, is a blog that covers tips and tricks for streamlining your life with computers (and sometimes without). Updated several times daily, Lifehacker points out software downloads, web sites, do-it-yourself projects, how-to's, tutorials, shortcuts and tips for going beyond the default settings and getting things done in the most clever, unexpected and efficient ways. Think of Lifehacker as self-help for geeks.
  • D*I*Y Planner - Does paper make you more productive? A lot of times I take the advice from this site and I make similar tools in Word and Excel. From the site's description: We are a community of people who see the value of paper as a medium for planning, productivity, creative expression, and exploring ideas. We encourage visitors to share advice and inspiration, and we love to see submissions for templates, kit images and story articles. We are also the official home of the free D*I*Y Planner kits. Please enjoy your stay, and make yourself at home!
  • moleskinerie and notebookism - These two sites are all about notebooks and are great for artists and thinkers who like to use notebooks to capture data.

Of course, there are more of these kinds of sites out there. These are the ones that I try to read all the time. After you take a look at these sites, come back and take a look at how you can use the tips you find with your Office for Mac products. The two Office tools that I mostly associate with productivity are Word for Mac in Notebook Layout View and the Project Center in Entourage. (Though arguably an office suite is all about productivity.) Also be sure to check out the Articles and Tips at Mactopia. This is the link for Word tips, but you'll find tips for all the products at the site. I learn something new nearly every time I visit these pages.

Published Monday, October 16, 2006 9:51 AM by Brianjo

Comments

Tuesday, October 17, 2006 9:05 AM by Don

# re: Productivity Links

As a more recent converter to Mac my comments my be off course a little but:

1. Is it necessary to wait for the next revision of Office to get a universal binary? My impression is that performance of the Office app itself would go up significantly and would breath a lot of new life into this product making it well worth the effort.

What-ya-say, everyone else seems to be able to get their apps converted to universal binaries so I can't believe that Microsoft can't. (Is there a money thing here I'm missing?)

2. This one is a little off the subject but while I'm here - I am a native English (American) speaker living in Japan. For me OS X was a savior in that I could select English and OS along with almost all the apps I use, except Office, switched over to English as well.

Is it too much to ask for this kind of functionality from Microsoft as well?

Looking forward to good things from you all.

Don

Tuesday, October 17, 2006 1:36 PM by opensourcefan

# re: Productivity Links

Please elaborate on why this notebook view is such a good idea. I looked through the superficial stuff that came with the Office '04 uprade but I'm not convinced it's going to make my life easier.

In fact, it looks to me, like it totally locks me into some kind of MS-only formatting or lose whatever I'm working on.

I use TextEdit for 80% of my regular text processing. I only use Word when I need an advanced text processing feature like headers/footers, etc . It's all about compatibility.

(I also will sometimes run Appleworks in Classic and use that because it's far easier to set up macros in AW or CW then Word.)

Tuesday, October 17, 2006 3:58 PM by Schwieb

# re: Productivity Links

Hi Don,

Office 2004 was built on CFM technologies.  In order to make a Universal Binary, we needed to move Office to Mach technologies first.  We were already a year or so into that work in Office 12 when Apple announced the Intel transition.  If we had dropped *everything* on Office 12, we'd still have had to repeat most of that year of work on Office 2004 and then we'd still have to add the Intel compatbility work on top of that.  The net effect is that we really wouldn't have had Office 2004UB out a whole lot sooner than Office 12 will be (because of the need to duplicate so much work) and Office 12 will have newer features and support for WinOffice 2007 features like the new Open XML file formats.

Tuesday, October 17, 2006 10:53 PM by nadyne

# re: Productivity Links

osfan - I can't speak for anyone else, but here's what I do.  I use the Notebook Layout view for the umpteen million recurring meetings that I attend.  I have one file for each of the recurring meetings that I have.  Then I use the tabs along the right side for each individual occurrence of the meeting.  This makes it easy for me to keep all of my notes about one thing together.  So I've got one file for my meetings with my manager, another one for the weekly Entourage meeting, etc.  I also use it for the notes that I keep from my usability studies, ethnography, and other related research.  

Wednesday, October 18, 2006 11:06 PM by chuckbo

# re: Productivity Links

I haven't read the book yet, but the Manager Tools podcast says very good things about David Allan's book Getting Things Done. You may have already run into that one. As an aside (and I don't know if you have any rules discouraging us from mentioning other companies' products), but I see that OmniGroup is preparing a new personal productivity program based on the concepts of that book.

chuck

Monday, November 27, 2006 9:42 PM by Rand

# re: Productivity Links

The 'Getting Things Done' (GTD) site at www.davidco.com has a very good manual about setting up Entourage to implement the GTD strategy. You can download it for $10 from http://www.davidco.com/store/catalog/Learning-Tools-and-Whitepapers-p-1-c-263.php .

I highly recommend David Allen's 'Getting Things Done' book. I've read a lot of books on productivity and getting organized, but this one is by far the best most practical.

Rand

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