How to Make the Formatting in Your Document Consistent

How to Make the Formatting in Your Document Consistent | MS Tech News

How to Make the Formatting in Your Document Consistent | MS Tech News — Fri, 07 Nov 2008 04:58:38 GMT

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re: How to Make the Formatting in Your Document Consistent

Ilya — Fri, 07 Nov 2008 16:48:23 GMT

Many thanks for the great reply.

We will have to explore forcing the use of the Mark inconsitencies feature.

Now, one thing I am still hazy on is what would have to be done to replace (change, rename, modify, delete - don't really know which) a defined "recommended" style. In other words, if we start out in the template file with a set of styles with, say, DocDefault style, and then something happens that it is displayed in the Style pane / list as DocDefault 10 pt 10pt, Char Char Char, 10 pt... (this is actually a real world example...). It's a paragraph style.

But once again, thanks for the great and thorough reply.

Ilya

re: How to Make the Formatting in Your Document Consistent

wrdblog — Fri, 07 Nov 2008 20:07:48 GMT

When linked styles split and show the "Char" entry (or more rarely the "Para" entry), it is a sign that the document was edited with an older version of the product that was not current on service packs or that it was edited using another product.

Once they appear, the only way to elminated them is to select the text with that formatting and apply another style to replace the "bad" one.

--Stuart

re: How to Make the Formatting in Your Document Consistent

Kitty — Wed, 12 Nov 2008 21:25:44 GMT

This is great info! I've lived by the rules of using Styles through many versions of Word. Learn how to use them and you will enjoy Word so much more.

The Microsoft Office Word Team\'s Blog : How to Make the Formatting in Your Document Consistent | nerdd.net

nerdd.net | news and opinion — Thu, 13 Nov 2008 11:49:43 GMT

\r\nIf you share a nicely-formatted Word document with one or more folks and ask them to make \&quot

re: How to Make the Formatting in Your Document Consistent

Aleesha — Sun, 07 Dec 2008 16:35:34 GMT

how do you get Microsoft word for free and i would like to get itt !!!

re: How to Make the Formatting in Your Document Consistent

Aleesha — Sun, 07 Dec 2008 16:35:45 GMT

how do you get Microsoft word for free and i would like to get it !!!

re: How to Make the Formatting in Your Document Consistent

wrdblog — Mon, 08 Dec 2008 21:53:29 GMT

Hi Aleesha - http://us1.trymicrosoftoffice.com/default.aspx

re: Consistent formatting

tadoslav — Tue, 16 Dec 2008 09:47:07 GMT

I'm having a consistency problem with the formatting of headings in a research paper/dissertation document.

When defining the paragraph features for a heading in a dissertation I set the space before the paragraph to, for example, 24 pt so that I have the required spacing per our school's style manual. However, when the heading appears at the top of a page, there should be no spacing between the top margin and the header. In software that is more research paper oriented there is a setting that allows the user to suppress the spacing before a paragraph when the paragraph (in this case a header) appears at the top of a page. I can't find this feature in Word. Is it there?

This is an important feature because if it doesn't exist, then the user must go through the document page by page (or heading by heading) to find headings that appear at the top of the page and change the formatting to eliminate the space. That of course, divorces it from the predefined style which means if the document changes (i.e. the heading is no longer at the top of the page) then you have to go through the document once again to change it back and also change other headers that may now appear at the top of the page. You can imagine this might be a painful process for long documents (dissertations) that my first reader is constantly requesting changes to.

Space at top of page

wrdblog — Tue, 16 Dec 2008 18:55:46 GMT

By default modern versions of Word on the Windows platforms do suppress the space before paragraphs when that paragraph appears at the top of the page. No additional setting is required.

--Stuart

re: Space at top of page

jw113 — Wed, 17 Dec 2008 00:46:03 GMT

I wish Word whould suppress any "space before" at the top of a page or column, but it doesn't.

Start with a blank document from the default Normal.dotm. Change the "Spacing|Before" of the initial paragraph to a positive value. The paragraph moves down on the page. If the "space before" was being suppressed at the top of a page/column then the paragraph would stay in place.

re: Space at top of page

wrdblog — Wed, 17 Dec 2008 01:02:15 GMT

jw113--You are correct that we don't suppress on the first page. That's to allow the proper formatting of titles. Sorry I gave a partial answer focused on the portion of tadoslav's concerns about reformatting other pages in the document.

re: Space at top of page

jw113 — Wed, 17 Dec 2008 11:41:16 GMT

wrdblog: Thanks for clarifying. I see the reasoning now, but I do wish this suppression was a paragraph attribute (along with the other Line/Page Break attributes) so the behavior was both clear and controllable.

re: How to Make the Formatting in Your Document Consistent

cv — Wed, 31 Dec 2008 00:33:11 GMT

I havenot been through this info yet, so please forgive me if this is redundent. Sometimes when working on a document, all of a sudden my font turns to something I don't use, and will redo the margins and bullets. (seems to take on a life of it's own!) This makes it extremely difficult for my boss and I to work on a document together! I do a lot of cut and paste from other documents, but always want it to go into Arial 10 with specified (default?) margins and bullets. Do I look at making changes in the normal file, is it a particular seting I can turn off/on, or am I doomed?