Enabling searching of OneNote content on SharePoint sites
SharePoint sites are great for storing OneNote shared notebooks for team collaboration. The OneNote New Notebook Wizard promotes SharePoint sites for storing shared notebooks. If many teams in your organization store their notebooks on SharePoint sites, you can enable searching OneNote content via SharePoint search.
It is necessary to install OneNote on the server and to register the OneNote IFilter in order for the OneNote content on SharePoint sites to be searchable. To do this, follow the steps below:
Windows SharePoint Services
Note: the steps are different for SharePoint Portal Server and Office SharePoint Server. Please, see further below.
v2.0:
- Install OneNote on the server (To get and use the OneNote IFilter)
- Reboot the server (For the IFilter registration to take effect)
- Start a full crawl (For any already existing OneNote files to be searched)
v3.0:
- Install OneNote on the server (To get and use the OneNote IFilter)
- Check this registry key to see how many extensions are on the list:
[HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Shared Tools\Web Server Extensions\12.0\Search\Applications\961ddf2b-49a8-4a2f-ac9f-a5a14a0096f8\Gather\Search\Extensions\ExtensionList]
If there are 37, you will need to add OneNote as the 38th value. If there are 38, OneNote will be 39th, and so on.
- Register the OneNote IFilter to be picked up by WSS. To do that copy the exact text below into Notepad. Update the last line if OneNote extension is not 38th on the list. Save the file. Rename the .txt file extension to .reg and double-click the file. This will set the correct registry values.
Windows Registry Editor Version 5.00
[HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Shared Tools\Web Server Extensions\12.0\Search\Setup\ContentIndexCommon\Filters\Extension\.one]
@="{B8D12492-CE0F-40AD-83EA-099A03D493F1}"
[HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Shared Tools\Web Server Extensions\12.0\Search\Setup\Filters\.one]
"Extension"="one"
"FileTypeBucket"=dword:00000001
"MimeTypes"="application/msonenote"
[HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Shared Tools\Web Server Extensions\12.0\Search\Applications\961ddf2b-49a8-4a2f-ac9f-a5a14a0096f8\Gather\Search\Extensions\ExtensionList]
"38"="one"
- Reboot the server (For the IFilter registration to take effect)
- Start a full crawl of the sites (For any already existing OneNote files to be searched)
SharePoint Portal Server or Officer SharePoint Server:
v2.0:
- Install OneNote on the server (To get and use the OneNote IFilter)
- Reboot the server (For the IFilter registration to take effect)
- Start a full crawl (For any already existing OneNote files to be searched)
v3.0:
- Install OneNote on the server (To get and use the OneNote IFilter)
- Go to Centeral Administarion > SharedService1 > Search Settings > File Types and add the .one file extension (without the dot) to the list.
- Register the OneNote IFilter to be picked up by SPS. To do this copy the text below into Notepad and save. Rename the .txt file extension to .reg and double-click the file. This will set the necessary registry keys.
Windows Registry Editor Version 5.00
[HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office Server\12.0\Search\Setup\Filters\.one]
"Extension"="one"
"FileTypeBucket"=dword:00000001
"MimeTypes"="application/msonenote"
[HKEY_LOCAL_MACHINE\SOFTWARE\Microsoft\Office Server\12.0\Search\Setup\ContentIndexCommon\Filters\Extension\.one]
@="{B8D12492-CE0F-40AD-83EA-099A03D493F1}"
- Reboot the server (For the IFilter registration to take effect)
- Start a full crawl of the sites (For any already existing OneNote files to be searched)
Note:
If your document libraries require check-out to edit the files, OneNote files will often be in checked-out state. The new additions to the files will not be searched until the file is checked in. In general, we recommend to turn off the "require check-out" rule for document libraries intended for storing OneNote files.
