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Sync filters and performance

Performance is one of the most important characteristics of an application for many of our customers in corporate, small business, and personal environments. Since our application is one that many of you spend a good portion of your day in, the development team here is committed to providing a fast and reliable experience every day when using Outlook. Outlook 2007 is packed with new features, but some of our users are hitting performance issues which negatively impact their day-to-day experience. We are now working even harder for our next release of Office to improve the performance characteristics of Outlook across a number of different features and environments.

Microsoft Office’s SP1 update for 2007 has fixed a number of performance issues that some of our users encountered in Outlook 2007. However, we know that some of you are still encountering issues with performance in Outlook 2007 and we have a set of troubleshooting tips in a separate KB article entitled “How to troubleshoot performance issues in Outlook 2007”, which are designed to help.

One of the issues the article describes is how having a large Outlook Data File (.pst or .ost) can affect typical operations like opening, reading, and deleting emails. It defines large as greater than 2.0 GB on disk. I can personally attest to this pain since my .ost file is almost 8.5 GB and growing every day (we send a lot of email here ;-) ).

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To help improve performance on my Outlook 2007 clients I use Sync Filters. Sync Filters are nothing more than restrictions you can put in Outlook to reduce the amount of data it syncs down from Exchange – thereby reducing the overall size of your .ost file and, potentially, improving performance. Matt Gossage has an excellent post on the Exchange Team Blog that describes how to setup the sync filters (it’s not that hard!) and get your .ost down to a smaller size that benefits Outlook performance in a number of scenarios. After using the tips described in Matt’s post, my local store is 2.5 GB on my desktop machine and only 1 GB on my slower laptop.

I hope you find these tips useful, and thanks again to Matt in Exchange for putting together such a great write-up.

Michael Affronti
Outlook Program Manager

Posted: Thursday, March 13, 2008 8:39 PM by outblog

Comments

imurphy said:

A quick note to let you know that there are performance problems not covered either by the KB mentioned above nor the sync filter... which I presume you already know.

We are a small Var specializing in sbs. Internally we all moved to office 2007 some time back. We all use the same anti-virus (eTrust).

On my machine I notice that Outlook often 'stops' when going from email to email - pressing down-arrow or delete keys, or clicking on the message in the list. Generally its fast, but I get periods in which it is abysmal.

I run XP, my collegues run XP and Vista, however they don't notice any particular problems. I have a recent P4 with 2gb memory. Other apps like virtual pc, visual studio, etc do not suffer from pauses.

I also see the problems on my laptop - where I have the same roaming profile.

So, its probably due to something specific to my profile but I can't work out what.

I have around 800mb of email. I have no add-ins that I know of (though it is difficult to tell if something external is being loaded). I use 50 or so rules all of which move incoming mail to subfolders. I have about 30 RSS feeds and do not sync with IE. I only have a connection with our local Exchange 2003 server.

I previously had outlook 2003 and upgraded. 2003 did not suffer this odd problem. 2007 also crashes about once a with an exception - which I send to MS.

BPA for Outlook anyone?

Hope this helps.

Ian Murphy

# March 14, 2008 7:21 AM

Brian Hoyt said:

Our biggest issue with Outlook 2007 is the performance difference between XP SP2 and Vista (RTM or SP1).  This is only evident on large (using your definition) mailboxes in cache mode.  It is very noticeable slower on Vista than it is on XP.  We can't seem to really improve it other than faster hard drives.  I haven't done as much testing with Office 2007 SP1, but what we have done seems the same.

# March 14, 2008 2:01 PM

Wayne Small said:

I've noticed that having BCM 2007 running also zaps performance from outlook.  I've disabled it using the loadbehaviour key in the registry and performance improves a lot.  

Microsoft specify that the OST is permitted to grow up to 20GB and they support that.  What they don't support is good performance for it which is a shame really.  We are forced to use workarounds to get our mailbox down to 1/10th the maximum size just to get some decent performance.  The workarounds limit my effectiveness as I don't have a complete copy of my mailbox offline.

Microsoft - you should be ashamed at this!

# March 17, 2008 7:16 PM

Marvin Eisenpresser said:

Hello,

I have to add a comment about this issue. IMO, you are not acknowledging how serious is the issue about the slowdowns and freeze-ups that ordinary users are experiencing with this software. You know how central the use of Outlook is to many users. I'm a ColdFusion developer, and more hands-on than most when it comes to computers and software. Users all over the web are complaining about this issue.

I've been a Microsoft client all my life, but the delay I experience with Outlook is more than a "nuisance", and for smart people, you are seriously deluding yourselves to think that people will continue to put up with it when "better" comes along. Ever hear of Leopard??? HELLO! Is anyone listening there? Balmer? Gates? Come on - you guys are smart. Dump this software and give users something that is a tribute to Microsoft!

# March 22, 2008 12:25 PM

Luke H said:

hello,

I used to be able to get a nice view of Un-Replied-To messages (usually these need action) by using a custom DASL filter

NOT ("http://schemas.microsoft.com/mapi/proptag/0x10810003" >= '102' AND "http://schemas.microsoft.com/mapi/proptag/0x10810003" <= '104')

However in OL2007 I find that this is no longer possible??  Or is it because I am using a hosted Exchange account now?

In any case is there a way to get Outlook to display a list of messages which have not been replied to?

Please help.

# March 24, 2008 6:02 AM

Scott Farrell said:

Does your local file size conflict with restrictions on your server?  If so, how did you resolve it?

# March 24, 2008 3:22 PM
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