A Safety Net for the Send Button

re: A Safety Net for the Send Button

Gaurav Bindlish — Tue, 15 Apr 2008 01:47:11 GMT

Have been using this feature for long time now. Works perfect. Does it break the "delayed send" functionality [ability to send message at a pre-specified time]? Because I never seem to get that feature to work?

re: A Safety Net for the Send Button

Ray Pennisi — Tue, 15 Apr 2008 03:28:07 GMT

I've used this feature for many years, but there is an important caveat: the delay isn't actual minutes but is instead clock minutes. This means that if you have a 1 minute delay set and you click send at 12:12:50, your email will send after 10 seconds as soon as the minute advances from 12 to 13. For this reason, I use a 2 minute delay, which translates into a delay from 1 minute 1 second to 2 minutes.

re: A Safety Net for the Send Button

Andy Brauninger — Tue, 15 Apr 2008 03:49:49 GMT

Hi Gaurav -

I'm glad the feature works well for you! Yes, this rule will override the "Do not deliver before" setting in the Message Options dialog box. If you want, you can set up the exception category like I describe above, and use that category selectively on messages that you want to send at a later date.

Andy

re: A Safety Net for the Send Button

Pirx — Tue, 15 Apr 2008 08:43:47 GMT

Hi,

yes, that's definitely useful. I've been using it for years now. I have two additional comments:

* I use the exception clause for messages marked with high importance (instead of the category you're proposing) or (that's a cool one) a phrase ". " in the subject line. In this way I can unobtrusively send unimportant mail immediately.

* This rule unfortunately will make you re-write your message if Outlook works in Exchange mode *and* you have to re-visit the message in the Outbox folder. As soon as you enter Outbox, message's "sent" timestamp is reset to "None", and there is no way I can find to re-send the message. I have to manually put the content into another reply, and submit it all over again.

Pirx

re: A Safety Net for the Send Button

PST Repair — Tue, 15 Apr 2008 12:29:44 GMT

Life and Face saving tip, thanks!

re: A Safety Net for the Send Button

Lara Suddes — Tue, 15 Apr 2008 13:21:59 GMT

I would like to know the answer to the last comment as I use delayed sending often and would hate for the 'defer delivery by a number of minutes' to break that rule

re: A Safety Net for the Send Button

Robin Simmons — Tue, 15 Apr 2008 16:46:39 GMT

Thank you for this post, I now have the Rule setup.

Regarding your note: 8. Name it “Urgent” (or whatever you prefer) and click OK. (Note that some people who receive your messages marked in this manner may see the category attached to your message; it’s best to choose a category name that you don’t mind other people reading.), there is another Rule you can create to 'Clear catagories on mail' to avoid the recipient seeing your catagories.

Thanks again.

Robin

re: A Safety Net for the Send Button

Hannes Engelbrecht — Tue, 15 Apr 2008 17:12:21 GMT

Thanks for the great tip, Andy!

Safety Net Button - forgotten attachment warning?

Boris — Wed, 16 Apr 2008 22:49:06 GMT

Hi,

one cool feature of KMail is that is warns you when you hit "Send" button and you did not attach an attachment to the message when the text of the message contains word "attachment" (or other words you specify). Something like that available? It's really a common mistake to forget to attach something, so it would be cool to have it in Outlook. (I am not using Outlook, so I apologize if it does this already.)

re: A Safety Net for the Send Button

EdwardL — Sat, 26 Apr 2008 03:10:42 GMT

Doie it work if you do do have Microsoft Exchange, ?

re: A Safety Net for the Send Button

Pirx — Sat, 26 Apr 2008 19:15:51 GMT

EdwardL, please see the second bullet in my comment above:

So, it works, but not so conveniently as in the normal POP3 mode.

Pirx

re: A Safety Net for the Send Button

Stefan — Sun, 27 Apr 2008 18:26:37 GMT

@ Andy Brauninger: Nice tips on this blog. I will definitely subscribe to the RSS feed :-).

@ Pirx: Thanks for these additional tips. Very welcome!

re: A Safety Net for the Send Button

outblog — Wed, 30 Apr 2008 04:25:21 GMT

Prix: I believe the issue with the item not sending that you mentioned is a known issue if you have the reading pane enabled in the Outbox folder. If you turn off the reading pane in that folder (which is the default), then Outlook will process the item as expected and send the message as expected.

Ryan, Outlook PM

re: A Safety Net for the Send Button

Jason — Wed, 30 Apr 2008 21:19:54 GMT

@Ray

On my system it does not appear to be a clock delay, but is in fact an actual 60-second delay. If I send it at 2:17:30, the message sits in my Outbox till 2:18:37. If I send it at 2:18:50 it sits in my Outbox till 2:19:57. In no case can I get it to send in less than 65 seconds or more than about 70 seconds, no matter what part of the minute I hit send.

I made my "exception" rule so that the rule won't fire off if the word "sendnow" is in the address. Then if I want to send now I'll simply bcc sendnow@mydomain.com and the message goes out immediately.

re: A Safety Net for the Send Button

Pirx — Thu, 01 May 2008 12:37:50 GMT

@Ryan: thanks for the hint, but nope, my preview pane is hidden for Outbox. Maybe it's some other internal component that marks the message read in the background... I can see the sent timestamp only for a second or so when entering the Outbox. That's a real bummer, you know...

Pirx

re: A Safety Net for the Send Button

outblog — Fri, 02 May 2008 23:53:21 GMT

Prix: Do you have any 3rd party Outlook add-ins installed? The behavior your seeing is not expected, and it sounds like something is modifying messages that you select in Outlook and therefore the item is losing its submitted status.

--Ryan

re: A Safety Net for the Send Button

Pirx — Mon, 05 May 2008 09:40:30 GMT

Hi Ryan,

the only COM add-ins listed by System Information are SharePoint server ones. Oh well...

Regards,

Pirx

re: A Safety Net for the Send Button

Kamran Ahmed — Sat, 14 Jun 2008 00:51:39 GMT

how do i set the defer time to more than 120 minutes because 120 minutes is a little less for me

re: A Safety Net for the Send Button

Geoff — Fri, 20 Jun 2008 18:10:48 GMT

For balance between delayed send and ability to send immediately (and easily), I have found the following settings to be best: Outlook Options>Mail Setup tab> uncheck Send Immediately When Connected. Then, on same dialog (Mail Setup tab), click Send/Receive..> check on Schedule an Automatic Send/Receive Every [10] Minutes. With these settings, when afterthought occurs, I can usually rescue a msg from Outbox before it is sent. Yet, when I want a msg sent immediately, after sending the single msg itself, I simply hit main Send/Receive button in Outlook to empty the Outbox.

re: A Safety Net for the Send Button

William Baucom — Wed, 02 Jul 2008 23:00:00 GMT

I am using Outlook 2002. I can't get it to send after a delay. It waits until I hit send/receive or until the timed send/receive triggers.