Cool Trick: Making Miniature Calendars

re: Cool Trick: Making Miniature Calendars

MikeBTexas — Tue, 16 Dec 2008 05:22:50 GMT

Is there an X- header that Outlook 2003 and 2007 in a default setup will recognize and if present move the inbound email into the Junk Mail Folder? I have done extensive research and have not found one but I thought perhaps the Outlook team would be the one to ask?

re: Cool Trick: Making Miniature Calendars

Philip Colmer — Tue, 16 Dec 2008 17:14:48 GMT

This is a really nice idea. The one slight drawback to it is that the dates when you are out of the office have hyperlinks on them that, in the original email that Outlook creates, link to information about those dates. Copying & pasting just the calendar into the OOF will cause those links to break.

Not a lot you can do about that, I suspect, unless the next version of Outlook has a new feature to create just the mini calendar for inclusion in OOF ;-).

re: Cool Trick: Making Miniature Calendars

Jim — Tue, 16 Dec 2008 17:56:31 GMT

Is Exchange server 2007 necessary to past into the Out of Office message? I am on 03 and cannot past anything into the message.

re: Cool Trick: Making Miniature Calendars

Mike Kretzler — Tue, 16 Dec 2008 19:12:54 GMT

This is cool, but I can't quite get there, because my Out of Office Assistant doesn't have rich text capabilities, just text. Could this be the result of an incomplete 2003 to 2007 upgrade?

re: Cool Trick: Making Miniature Calendars

Rich Thomas — Wed, 17 Dec 2008 20:57:07 GMT

Nice...except my OOO Assistant (Outlook 2007) doesn't look like that; no formatting options are there. Is this something that is dependent on the Exchange server version?

re: Cool Trick: Making Miniature Calendars

Jen — Thu, 18 Dec 2008 17:22:43 GMT

This seems like a cool trick, but is only for 2007?

re: Cool Trick: Making Miniature Calendars

Chris — Thu, 18 Dec 2008 18:13:03 GMT

I am curious, which version of Outlook is the example above done in? I ask because I am using Outlook 2007 and my Out of Office Assistant doesn't look like the one shown above. When I paste my mini calender in to the Out Of Office message, it loses all formatting and looks pretty bad.

Thanks

-Chris

re: Cool Trick: Making Miniature Calendars

Jeff — Thu, 18 Dec 2008 18:29:03 GMT

My Out of Office Assistant is text-only, so this does not work.

Is that because I disable MS Word-as-editor in Outlook 2007?

re: Cool Trick: Making Miniature Calendars

pdennard — Thu, 18 Dec 2008 18:39:31 GMT

Where do I get the nifty Out of Office Assistant that allows you to specify a range and the tabs for Inside my organization and outside my organization???

re: Cool Trick: Making Miniature Calendars

Sandra — Thu, 18 Dec 2008 19:03:21 GMT

The inside/outside tabs show up if your company is running Exchange 2007.

re: Cool Trick: Making Miniature Calendars

Ken — Thu, 18 Dec 2008 19:45:09 GMT

What versions of Outlook can this be used for?

re: Cool Trick: Making Miniature Calendars

'dacker — Thu, 18 Dec 2008 20:33:05 GMT

I think you should mention this is for Outlook 2007; Outlook 2003 does not have a "Send via E-mail..." option.

re: Cool Trick: Making Miniature Calendars

cdj26x — Thu, 18 Dec 2008 20:44:36 GMT

This is something that is very useful, however I don't have the out of office dialog shown, I am running Outlook 2007, but it only allows me to enter a text version and doesn't allow for a date range, is there a setting that I need to set?

What version of Outlook and/or Exchange does this feature work with?

outblog — Thu, 18 Dec 2008 21:35:21 GMT

Thank you all for your comments.

This feature only exists in Outlook 2007. Exchange, however, is not required for this feature to work. You can use this feature with POP or IMAP.

Thank you!

Allie Bellew

Outlook Program Manager

re: Cool Trick: Making Miniature Calendars

Peter Morris — Thu, 18 Dec 2008 22:46:54 GMT

I had a go at this and the formatting got screwed. However on step 5 I had the calendar spanning over 2 months and tried to select each month individually. This is what caused the screwup. I then found another "Plus-arrow" icon further to the left which selected the WHOLE calendar. This went into the OOO message smoothly.

I suggest to those having issues with formatting that perhaps they're selecting the icon for the month and they should be selecting the icon for the calendar month area. HTH.

re: Cool Trick: Making Miniature Calendars

Craig — Thu, 18 Dec 2008 23:47:08 GMT

In the help for Outlook 2007, it explains the differences between Exchange 2003 and 2007. This feature is not possible with Exchange 2003.

re: Cool Trick: Making Miniature Calendars

Magnus — Fri, 19 Dec 2008 05:30:55 GMT

Re: Hyperlinks

You can right-click each date and select 'Remove Hyperlink'.

re: Cool Trick: Making Miniature Calendars

Paul R. Davis — Fri, 19 Dec 2008 13:08:54 GMT

To have this be effective and useful, does one create a New All Day Event, and also show as Out Of Office, and the length of time as 1 Day for all the days one is out of the office?

re: Cool Trick: Making Miniature Calendars

Justin — Fri, 19 Dec 2008 20:02:02 GMT

This will not work if you do not have Outlook 2007 and Exchange Server 2007. But you can still do it in Outlook 2007 without Exchange 2007. Go to the Out of Office Assistant, and click "add rule", then click the box next to "reply with" and just copy the calender into the template.

re: Cool Trick: Making Miniature Calendars

Alistair Burns — Mon, 22 Dec 2008 13:21:55 GMT

Confirmed here that you definitely need Exchange Server 2007 to enable this functionality :

http://blogs.technet.com/steve_lamb/archive/2007/06/08/the-out-of-office-feature-is-so-much-better-in-microsoft-office-outlook-2007-than-previous-versions.aspx

re: Cool Trick: Making Miniature Calendars

outblog — Mon, 22 Dec 2008 20:58:40 GMT

While this feature only requires Outlook 2007 the Out of Office assistant requires Exchange 2007 to support rich text format, in/out of company Out of Office replies and a date range to send the automatic reply.

Thank you,

Allie Bellew

Outlook Program Manager

re: Cool Trick: Making Miniature Calendars

Nityeshwari — Tue, 23 Dec 2008 04:16:20 GMT

I am using this not just for out of office messages, also for bulk emails where the tiny calendar is a very graphic way to remind people of when the action is happening. I have highlighted the main dates in pink, the out of office dates in yellow, and birthdays in blue! Great concept, thanks much.