Living in Outlook: Using Quick Parts

re: Living in Outlook: Using Quick Parts

Tim Hare — Wed, 04 Feb 2009 16:05:23 GMT

Are there "team" versions of the Gallery that can be used? It would be great to have a shared gallery of parts useful to team members

re: Living in Outlook: Using Quick Parts

Stewart — Wed, 04 Feb 2009 18:52:56 GMT

Thanks!

Its small additions like this that you can miss even though you work with a product every day.

re: Living in Outlook: Using Quick Parts

Eunice — Wed, 04 Feb 2009 21:37:01 GMT

how do you export quick parts to another computer?

re: Living in Outlook: Using Quick Parts

Noel — Thu, 12 Feb 2009 00:02:31 GMT

Is there an easy way to share Quick Parts with other users?

re: Living in Outlook: Using Quick Parts

John Swaringen — Sat, 14 Feb 2009 05:21:21 GMT

I've been trying to use Quick Parts in Outlook but it never saves them when I restart the machine. I read somewhere that you have to run it in Administrator mode, but that doesn't help.

My setup:

Office Pro 2007 SP1

Vista Business 64-bit SP1

Any other suggestions?

re: Living in Outlook: Using Quick Parts

Flavio — Sat, 14 Feb 2009 18:01:42 GMT

Wow, but...

1) I created Quick Parts in Word, but I cannot reuse them in Outlook... do I have to input them TWICE?

2) I would like to share the same Quick Parts on several computers/ with several users. How do I do it?

The logical think would be able to customize the directory where the quick box file is to be found (eg a shared directory) - but I can't see how to...

Any suggestion? Thanks!

re: Living in Outlook: Using Quick Parts

Danielle — Tue, 17 Feb 2009 17:09:58 GMT

I created several Quick Parts yesterday and today they are missing. Is there a way I can find them or am I doing something to delete them?

re: Living in Outlook: Using Quick Parts

Jerry C. — Wed, 18 Feb 2009 17:32:29 GMT

Unfortunitely, I tried to use it and it only works with Word 2007 installed.

re: Living in Outlook: Using Quick Parts

Steven Delit — Sat, 21 Feb 2009 18:21:57 GMT

When I close Outlook, and then reopen it, the quick parts do not appear. How do I save quick parts, so that each time that I reopen Outlook, I can find the parts that I have saved?

Thanks,

Steven

re: Living in Outlook: Using Quick Parts

eJugnoo — Sun, 22 Feb 2009 22:35:01 GMT

On lines of what Word team posted for Administering building blocks, can you suggest best practice in a "team" or "large organizational" setup:

http://blogs.msdn.com/microsoft_office_word/archive/2009/02/03/managing-and-administrating-building-blocks.aspx

Requirements:

1. Multiple mail templates, centralized in Network share or SharePoint library.

2. Means of updating all Outlook clients, registry or GP setting, to pick templates.

3. Ability to custom categorize them, so that we can build a simple Ribbon add-in with template preview that points to items within that category.

Sounds familiar? Thanks in advance.

--Sharad

re: Living in Outlook: Using Quick Parts

Angela Small — Tue, 24 Feb 2009 18:38:08 GMT

Love this feature, but cannot get the Quick Part to save in my gallery after I log-off my computer.

Is this a one time add-on while you use the feature and then it dissapears when you log-off?

Thank you!

hot keys

Frank — Thu, 26 Feb 2009 17:14:51 GMT

What about hotkeys? In Outlook 2003, you could assign a hotkey to AutoText entries, which a lot of users at my company found extremely helpful. It doesn't appear to be directly supported anymore so does anyone know another way to do it?

hot keys

Frank — Thu, 26 Feb 2009 17:21:32 GMT

Figured out the answer to my own question. Once you've saved something to the Quick Parts gallery, just start typing the beginning of a selection, then hit F3 and it will automatically insert the corresponding snippet. Nice.

Using Quick Parts

Aliehs — Tue, 03 Mar 2009 20:40:20 GMT

I have saved information using quick parts in Word 2007. When I go back the next day or week to use them, they are missing. What do I need to do to make the quick parts save to my computer so I can use them again and again?

re: Living in Outlook: Using Quick Parts

Jason Samuels — Wed, 18 Mar 2009 17:39:58 GMT

Thanks for this, its just what I needed right now to pass along a tutorial to our staff on how to use Quick Parts!

The only thing I'd add (and did for our staff) is that there its even easier using keyboard shortcuts for step 2 (Alt, N, Q, S) and step 4 (type the Quick Part name then F3)

re: Living in Outlook: Using Quick Parts

Jason Samuels — Wed, 18 Mar 2009 17:43:51 GMT

Frank, Autotext entries are still supported - they're just harder to find now. Click the Office button, choose Editor Options (or Word Options), choose the Proofing tab and click AutoCorrect Options.

re: Living in Outlook: Using Quick Parts

Lawrence Greenberg — Mon, 30 Mar 2009 20:35:55 GMT

How do I edit my quick parts? I have a colection of these in Outlook that I use for customer service but sometimes I need to edit them.

re: Living in Outlook: Using Quick Parts

Lawrence Greenberg — Tue, 31 Mar 2009 00:14:17 GMT

OK, now I am mad but I should have read these post more carefully. I have the same unanswered problem. I made a large library of Quick Parts and now it is not available. Please someone respond.

re: Living in Outlook: Using Quick Parts

Jeannette Yin — Tue, 31 Mar 2009 10:25:01 GMT

It doesn't seem to save. As long as I do not quite Outlook, I can use what I saved. However, once I quit Outlook and come back in again, whatever I saved has disappeared. Is there a glitch?

re: Living in Outlook: Using Quick Parts

Jed Brown — Wed, 01 Apr 2009 22:41:12 GMT

Quick Parts are saved by Outlook during the shutdown process. It sounds like many of you are running into an issue where Outlook is not completely shutting down and the Quick Parts are not being saved. If you are running any add-ins that may be preventing Outlook from shutting down, I suggest that you install the February CU from here: http://blogs.msdn.com/outlook/archive/2009/02/25/announcing-the-february-cumulative-update-for-outlook-2007.aspx which contains many fixes for a more reliable shutdown. You may also want to disable any add-ins that you think could be causing issues via the Tools | Trust Center | Add-ins Tab | “Go” button.

re: Living in Outlook: Using Quick Parts

Father Fred — Mon, 06 Apr 2009 21:15:50 GMT

Running Office Standard 2007 on Vista Home Basic.

I would like to use the calendar to maintain a daily log of activities. I think the Calendar would serve better than the Journal, though it might not make that much difference from what follows.

So far I’ve created a two-column table with a header row for “Time” and “Item and Activity.”

The table goes in the notes area for a calendar item labeled “Log” in the all-day event field. This entry recurs daily.

The “Item and Activity” column is a numbered list.

I would like to have the header row repeat from day to day, and possibly on a single day.

The item numbers would be a single series such that if yesterday’s last item was ten, today’s first item would be 11.

Is Quick Parts what I’m looking for? If not, where can I get help for this project?

re: Living in Outlook: Using Quick Parts

Catrina — Wed, 08 Apr 2009 23:14:11 GMT

Quick Parts are fantastic but we ran into the same problem with them not saving after shut-down or logging off. I read an article on the MS discussion boards that said maybe the template file was corrupt. In office 2007 you now have normal.dotm(for word) and normalemail.dotm (for Outlook). If you rename whichever one is causing you the issue; close the program and reboot your machine, open the program again it will build a new file. Then go in and create your Quick Parts and they should save. You will have to change and default settings for fonts etc...back to how you had them but this has worked on multiple machines where I work.

re: Living in Outlook: Using Quick Parts

Volz — Fri, 10 Apr 2009 23:05:35 GMT

I have a question. I know that when printing Outlook defaults to a memo style. How do I edit it that and then change it when printing. I need to have the e-mail look like a business letter.

Thank you

Charles Volz

re: Living in Outlook: Using Quick Parts

stephanie — Thu, 16 Apr 2009 23:24:59 GMT

here's how to share the quickparts among users/computers:

http://office.microsoft.com/en-us/outlook/HA102086531033.aspx#4

re: Living in Outlook: Using Quick Parts

Den DiMarco — Sat, 18 Apr 2009 05:31:02 GMT

Hi, Catrina,

The only place I can find NormalEmail.dotm is in a path to which I copies old files from my XP machine. That path is C:\OldFiles\Documents and Settings\Den DiMarco\Application Data\Microsoft\Templates.

Are you sure it's not called somehting else?

Thanks,

Den DiMarco

re: Living in Outlook: Using Quick Parts

Den DiMarco — Sat, 18 Apr 2009 05:39:47 GMT

Catrina,

I found NormalEmail.dotm another way. Not sure why the standard search didn't work.

Anyway, I found it interesting that the last modifed date was 3/22/2009 which is about the time it stopped working.

Any idea why it became corrupted? (Power outage, maybe while the file was open?) What's to stop it from becoming corrupted again? <Shudder!>

Anyway, I'll try your suggestion and hope for the best!

Thanks,

Den DiMarco

re: Living in Outlook: Using Quick Parts

Den DiMarco — Sat, 18 Apr 2009 06:10:06 GMT

Hi, Catrina,

I tried your sugegstion, but ended up with no NormalEmail.dotm file and Outlook is not creating another one.

Two questions:

1. When you say reboot, do you mean restart or Shut Down first?

2. What did you remane the file NormalEmail.dotm to?

Thanks,

Den DiMarco

re: Living in Outlook: Using Quick Parts

Werner De Vree — Sat, 25 Apr 2009 22:05:32 GMT

Hi there!

Just adore QuickParts. Does that mean I´m a rather lazy guy :-)?

How to solve the following;

when I add tables to QuickParts, it does show them in e.g. the meeting request,

however ... : apparently the receiver of the message get´s the information which was put into the table, the table itself is gone! By consequence; everything´s gone scrambled!

Tx for your feedback!

Werner.