Linking related notes together (really)

re: Linking related notes together (really)

Louie — Thu, 06 Oct 2005 11:33:46 GMT

Hi Owen,
Great post. A few related questions.

Is it possible to give certain individuals read access and others read/write? For example on a project where everyone needs to be able to view the information but only certain individuals are allowed to change it.

Is it possible to recover information? If I send out a link and someone 'corrects' my notes, is it possible to get my notes back if it transpires that the changes the other person made was wrong and as a result I've lost valuable info?

Also if you send a link to a paragraph, what do the other user actually get on their side. The whole page/section or notebook? Can they then edit all of it? What I'm getting at is how carefull am I going to have to be when sending out links to my OneNote notebook.?Where do I put sensitive or personal stuff so people can't get at it?

Thanks again for all the insight into OneNote.
Louie

re: Linking related notes together (really)

Mikewo — Thu, 06 Oct 2005 14:50:30 GMT

Excellent! Thank you for this feature. I've been wanting OneNote to do this since I started using it two years ago.

Keep up the good "what's coming" articles!

re: Linking related notes together (really)

Andy Y. Lin — Thu, 06 Oct 2005 19:30:55 GMT

I'm confused. Can you move the section around and the link still works? Or only if you move the page or paragraph around inside the section itself?

re: Linking related notes together (really)

Andy Y. Lin — Thu, 06 Oct 2005 19:32:49 GMT

Also, I think I see some drawing tools there. ;-)

re: Linking related notes together (really)

Tim — Thu, 06 Oct 2005 23:56:55 GMT

I drool... and it ships next year. There is going to be a massive puddle by the time is ships.

Can one get on the beta list? Please? :-)

re: Linking related notes together (really)

owenb — Fri, 07 Oct 2005 01:28:57 GMT

Great questions!

Louie -

OneNote leaves the permissions management up to the server that's hosting the shared notebook. In other words, whoever creates the shared notebook and decides what server to put it on is also implicitly deciding who else can access it. (If you have sufficient priveleges you can always go change that, and if you share out notebooks from your own machine you have complete control over this as well, using the standard Windows file sharing UI.)

OneNote makes backup copies of all notebooks you have open automatically in the background (same as in the first version - you can control the frequency and how many are kept in Tools>Options). So everyone who works on a shared notebook will have backups of their own versions that they can roll back to (for at least a day, anyway, until they get aged out). We're still evaluting whether this is sufficient for the shared scenarios.

When you send out links, you aren't implicitly changing any permissions - that's all controlled by the server. And no actual content is included in the link, aside from the path & ID. So if the notebook is secured appropriately, you can send out links without fear of revealing anything you didn't mean to.

Andy -

Re: drawing tools, stay tuned :).

On your other question, links to paragraphs will continue to find the paragraph as long it remains on the same page (no matter where you move it). Links to pages will continue to find the page in all but extreme cases (even if you move the page to another notebook). If you move a paragraph to a different page, we treat is as though it was deleted from that page and OneNote falls back to just navigating to that page. This is a conscious heuristic because cut-pasting a paragraph isn't necessarily always a deliberate "move the links to this thing" kind of operation, whereas for a page it probably is. So far this approach is working pretty well, but it's one of the places we'll be seeking feedback from beta users.

Tim - there will be a public beta during the first half of next year. Hang in there :).

re: Linking related notes together (really)

Richard — Fri, 07 Oct 2005 07:01:07 GMT

It sounds like I could use this for two things: 1) I could post a OneNote file to our server that had class notes let's say - notes I don't want students to be able to edit... 2) I could post a OneNote file I wanted everyone to be able to add to and edit with, say, a test-like question and have students post their proposed answer, with links to specific parts of the notes that back up their views, and responses from others who disagreed with a link to something that backed up their views.... and hyperlinks or screen clips to other sources of info too of course...

re: Linking related notes together (really)

Louie — Fri, 07 Oct 2005 11:51:35 GMT

Thanks for the answers Owen, sounds great. Can't wait anymore, got my invite to the office beta last week, hopefully this includes OneNote. Now I just got to get picked :)

Louie

re: Linking related notes together (really)

ray — Thu, 13 Oct 2005 01:27:21 GMT

The one thing I get from the last two posts is that shared notebooks do not have a concept of history (who changed what, when).

Is this true?

If it does not have this, are you looking at introducing this?

Word has a "Track Changes" feature, wikis keep a full history, SharePoint lets you keep revisions. All for a reason - not everyone does The Right Thing :)

Also, related to this: are there plans to introduce any OneNote level security, rather than just file level security?

re: Linking related notes together (really)

Brent — Fri, 28 Oct 2005 19:28:17 GMT

I am very excited about this linking ability. Does the linking feature extend beyond putting links to ON into other apps? What I need is to put a link from another app into ON. My main database/library program uses a similar linking tag (which works in IE and Word 2003). Will all hyperlinks that currently work in Word 2003 finally work in ON?

re: Owen, will you speak to note flags?

m-dawg — Wed, 02 Nov 2005 05:44:19 GMT

Owen -

Been following Chris's blog for awhile, glad to see you posting too! Great information about the linking features in ON 12. I was wondering if any changes have been made to Note Flags and if so, if you would speak to them. I am really hoping to see that become more robust.

Thanks!

re: Linking related notes together (really)

GRiNSER — Sun, 13 Nov 2005 18:20:04 GMT

I like the new stuff in onenote 12 very much!
but one thing i have to question is:
why are there no ribbons in onenote?
it would be great if the new office would have a consistent UI in every of its containing programs...

re: Linking related notes together (really)

Alok — Sun, 04 Dec 2005 14:10:48 GMT

Excellent feature. But what really blew my mind was 'squadron' of notebooks! Sounds wierd, but heck, it sounds classy too :P. But since I'm right now using a trial version of OneNote downloaded from MS, I'm waiting for this version to come out! Tho, using it on a PC doesnt make much sense, unless I'm using it on a notebook, or a laptop... and even using it on that, wouldn't make much of a diff, cuz in India, Colleggs don't have the funda of using a pc/laptop for taking nots. Anyways great developments!

re: Linking related notes together (really)

Aaron Moore — Thu, 12 Jan 2006 07:02:47 GMT

Hi Owen,

Is there a way to open a .pdf file from a link in OneNote with an application other than Acrobat? I have changed the association in Windows, and clicking directly on the file in Windows Explorer opens it in the other application, but clicking on the link in OneNote still opens it in Acrobat. Any thoughts?

Thank you.

re: Linking related notes together (really)

Chris — Thu, 09 Feb 2006 00:05:59 GMT

Any chance of these links being able to pass variables, from the command line? So we could send a linked flash or video file to a particular point?

OneNote 12 Beta 1 released!

Chris Pratley's OneNote Blog — Sun, 19 Feb 2006 05:22:39 GMT

Beta 1 of "OneNote 12" (and "Office12") is now available for download for those people who are signed...

John Tokash’s Blog » Origami Report: Monday Late Night, March 5th 2006

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re: Linking related notes together (really)

mike — Wed, 14 Jun 2006 06:49:52 GMT

How to get the hyperlink of current/active page with ON2007 beta2 Microsoft.Office.Interop.OneNote library?

re: Linking related notes together (really)

Kevin Spear — Fri, 23 Jun 2006 20:30:59 GMT

What would be really cool is the ability to automatically paste the hyperlink to an "issue" page that everyone in the group reads regularly. Maybe a button that creates the hyperlink and automatically drops the link in a list on a page specific page specified in the settings. Or, is there a way to write VBA/record a macro to do this now?

re: Linking related notes together (really)

Ted Hoisington — Mon, 03 Jul 2006 22:08:38 GMT

I like OneNote and I like SharePoint. I hope that "12" will make them a lot more compatible. Saving a "page" or a "page group" to a SharePoint site is less than effective. Either the save as a ".one" includes a lot more than is intended (even though a page group is selected) or a save as ".doc" results in a lock up of OneNote. A save as ".mht" works great but... not much to be done with with the file after that.
I would love to see sharing of OneNote be very compatible with SharePoint rather than a mapped drives. Is there any action coming in these area?
Thanks for your considerations.
My company is a Gold Partner that does a lot of SharePoint work for clients.

OneNote 12 Beta 1 released!

Chris Pratley's OneNote Blog — Mon, 04 Dec 2006 09:34:34 GMT

Beta 1 of "OneNote 12" (and "Office12") is now available for download for those people who are signed

re: Linking related notes together (really)

Grjcepop — Wed, 06 Dec 2006 15:50:51 GMT

Great page! I think it's cool! When is the next update?

re: Linking related notes together (really)

Trpkxray — Wed, 06 Dec 2006 15:50:55 GMT

Hi! Very nice and beautifull place! Keep it!

re: Linking related notes together (really)

Josh — Wed, 20 Dec 2006 20:58:24 GMT

I can't get the links created from OneNote 2007 trial to work in Outlook. I get an email with something like

onenote://file:///\\server\folder\notebookname

But Outlook ignores the initial "onenote://" and just marks from "file://" on as the link.

Any ideas?

re: Linking related notes together (really)

Trey Selman — Thu, 18 Jan 2007 04:46:07 GMT

When I link (to a section, page, or paragraph) from a certain external application I get a dialog box asking me if I want to open the notebook (recommended) or the section.

This happens if the

The link works but why the dialog box?

The application is Libronix Digital Library System or Logos Bible Software.

Thanks for the great product! It is awesome!

re: Linking related notes together (really)

Bill — Wed, 24 Jan 2007 18:43:21 GMT

when printing (sending to ON) a pdf file w internal links, the links disappear. Any workaround?

Bibles and Airports » Owen Braun: OneNote 12 : Linking related notes together (really)

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re: Linking related notes together (really)

Ashish — Fri, 13 Mar 2009 09:45:06 GMT

When I am making hyperlink in one note, it works perfectly in one note, but when i save it as mhtl format and opens in browser,it doesn't works and search for one note file.pls help.

Owen Braun OneNote 12 Linking related notes together really | Menopause Relief

Owen Braun OneNote 12 Linking related notes together really | Menopause Relief — Tue, 09 Jun 2009 03:01:24 GMT

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